9-174-26 Request for Proposal Introduction.pdf

REQUEST FOR PROPOSAL INTRODUCTION

CONTRACTING DEPARTMENT

6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fcspurchasingdept.org 1

PURPOSE

Fulton County Schools (FCS) is seeking a qualified Contractor(s) to provide Lawn Maintenance and Pruning Services for all Elementary, Middle and Support Facilities. The Contractor shall furnish all labor, equipment, tools and materials to cut grass and provide pruning services according to the specifications.

Lawn care services shall not interfere with school activities. The services shall be performed in a manner that maintains a safe environment for students and staff, and maintains an aesthetically pleasing appearance and healthy grass, trees and shrubs.

SCOPE OF SERVICES

The Contractor shall:

• Require all employees to comply with the instructions pertaining to conduct and building regulations issued by the Zone Environmental Service Technician duly appointed officials such as Building Inspectors, Managers, etc.

• Be available for periodic inspections of the site at the request of the Zone

Environmental Service Technician, Contract Administrator or his/her designee.

• Always have a competent foreman in charge of the working crew with complete authority to act for the Contractor.

• Be responsible for all damages to property caused by his/her employees. Such damages shall be repaired promptly to the satisfaction of and at no expense to FCS.

• Have adequate manpower to recover lost time within two (2) working days, when weather prevents delivery of services.

• The Contractor shall provide a twenty-four (24) hour “single point of contact number” to address any problems or complaints.

LAWN CARE AND GROUNDS MAINTENANCE DURING GRASS GROWING

SEASON

Lawn care and pruning services during growing season (March-October) shall be performed every ten (10) days or three (3) times per month with the exception of March. March services shall be performed every 14 days or twice per month. During non-growing season, services shall be performed monthly (October-February). There shall be 27 total services performed under this contract at the sites listed.

Preparation of Grounds Before Mowing

• Collect and remove all paper, bottles, debris, etc. from lawn areas before every mowing at each location. This includes the perimeter of the buildings, to and around property boundaries.

• Always clean-up before cutting the grass.

• Dispose of site debris resulting from this operation in dumpsters provided by FCS.

Cutting and Edging Lawn Areas

• Cut all lawn areas at each location listed in the Price Schedule.

• Develop a schedule to reflect service twice a month in March, three times a month April-

October, and once a month November-February.

• Cut lawns every ten (10) days or approximately 21 times during the grass growing season, April-October. Cut lawns every 14 days or approximately twice in March. Cut lawns once during the months of November through February.

• Limit services to one (1) per month during the non-growing season (November-

February).

• Cut all grass to an average of 2” to 3” in height depending on grass type.

• Ensure all cutting machinery is be checked for sharpness and adjusted on a regular basis.

All mowers shall have sealed decks.

Appearance/Quality

• Remove clumping or matting when grass is cut by blowing or raking; grass clippings may be spread evenly, in non-landscaped or natural areas if available.

• Remove clippings and landscape debris from the site where non-landscaped or natural areas do not exist. All landscaped areas shall be left with a crisp, clean appearance.

• Edge all sidewalks, turf and curb edges with each mowing.

• Remove all weeds from sidewalks, tracks, curbs, parking lots and driveways that may grow in cracked areas.

• Use herbicide to control crack weeds on each visit.

• Blow debris and clippings from all driveways, parking lots, tracks and sidewalks shall be blown free of debris and clippings on each visit.

• String trim all islands and plant beds on each visit.

• Remove weeds and lawn debris from the site and spread evenly in non-landscaped or natural areas if available. Where non-landscaped areas do not exist, weeds and lawn debris shall be removed from the site.

Special Events

• Adjust cutting schedule to accommodate special events.

• Develop a protocol for responding to special events requests.

Control Weed Growth

• Use herbicides to control weed growth on fences and along fence lines.

• Develop a protocol for the application of herbicides.

Removal of Leaves and Fallen Branches:

• Remove leaves from the lawn, walkways and parking lots by raking or blowing during the growing season.

• Remove all collected leaves and evenly spread them in the non-landscaped or natural areas.

• Remove fallen branches from FCS property and legally dispose of the waste.

• Place leaves and branches 15 to 20 feet beyond the perimeter of the natural area where applicable based on boundaries and spread in an even and consistent manner to maintain the natural area.

• Disperse leaves and branches in a manner that prevents the wind from blowing them into the maintained areas.

• Not engage in any dumping.

• Not be dispersing large tree limbs, trash or garbage in natural areas by the Contractor.

Note: Grass clippings, leaves and other natural maintenance related debris shall be removed from sidewalks, parking areas, driveways, curbs, and lawn areas. The above collected items shall be dispersed in non-landscaped or natural areas on the premises.

Pruning

• Develop a shrubbery, bed and island pruning service schedule.

• Prune a minimum of twice a year at each site listed.

Equipment

• Have the appropriate equipment to always maintain lawn care and maintenance services throughout the contract term.