Questions for Solication Number 89503503262026.pdf

Pre-Bid Site Meeting Questions and Responses

1. Is an option comparable to or exceeding Crestron acceptable? We utilize QSC.

Although we understand that there are comparable products on the market, we would like to stay firm on our specific products listed in the solicitation.

2. Will the televisions be used for long periods? The Samsung panels you specified are normal consumer TVs not designed for continuous, long-term operation. If so, a commercial panel is more appropriate for the space.

The TV's will be used for short periods of time.

3. You mention a 70" TV; however, TVs come in 65" or 75" so please confirm which you'd prefer.

The TV listed in the solicitation for the small conference room is a Samsung 70" Crystal UHD model number UN70U7900FFXZA 4K Smart

4. Would the client accept substitutes for Creston and Samsung products? We typically install systems utilizing Biamp or Qsys control systems. We also prefer utilizing Panasonic and Solum Commercial Displays.

Although we understand that there are comparable products on the market, we would like to stay firm on our specific products listed in the solicitation.

5. The camera specified in the document has tracking as a feature. Is camera tracking a requirement? We want to clarify the client is requesting this capability. The Camera specified in the SOW is required

6. Who is responsible for the holes in the wall when the panel or anything else is taken off or removed? Do we provide paint?

The contractor is responsible for the dry wall repair. SEPA will provide the paint.

7. Should all AV components be connected to the house network or are vendors free to create their own self-contained AV LAN for our equipment and only inner phase with yours where we need to?

We will have an AV LANS setup specifically with AV and we will provide you with the IP Addresses that you need to connect. If it is something that needs its own private network, then however it works we can go either way

8. What engine are we using? Mostly we use TEAMS and occasionally we will us ZOOM or an off brand of AV. Will SEPA be using a Laptop for that Kodak? The Intel NUC on the SW, we would like for that to be installed with hooking the mouse up to that and put all of the Kodak on that. We do not want to bring a laptop to the conference room. We use a license account for TEAMS. Visitors will login using the NUC. The NUC will be mounted behind the TV and outside a wireless keyboard will be used

9. Where does SEPA want the Camera placed? We want to capture the entire room. We want the camera to hang from the ceiling, but we are open to suggestions from the contractors.

We are very open to your professional input of where the camera should go and the acoustics of the speakers and microphone together. We will rely on your professional technical expertise.

10. Are contactors removing the power for the new display? Yes, SEPA will provide a surge protector for multiple outlets and then bundle together to route the wire line

11. Will there be a static shot coming from the camera? The camera has a tracker and whatever capabilities of the camera requested in the SOW. The camera will be controlled using software that will be attached to the NUC

12. What networks can SEPA operate in the building? We have 1 DOE Approved Network

13. Is it easier for the vendor to dial-into the system for remote support with controls that are double ended? SEPA has spoken to Cybersecurity and during the install you will access to load into the equipment, but after the install that access is cut off and will only be provide on a case-by-case basis if we have an issue. We will coordinate with the vendor to open up that access temporarily.

14. Do you have a mute button? We have network mute button that will be underneath the glass table and the other one will be on the table. No drilling through the glass.

15. Are speakers and microphones needed for everyone? We requested two ceiling mounted speakers, but you are the expert so if more speakers and microphones are needed; we will take suggestions. You can place that suggestion in your Bid if you’re deviating from specifications and explain why the extra speaker or mic is needed. We are open to getting a system that works

16. What is the purpose of the MDX if the TVs will be side-by-side with the NUC behind them?

We took recommendations from the companies that make these products, so if there is something on the list that SEPA does not need by all means specific that in the bid and explain why. If a visitor or someone outside of our organization brings their laptop and need to login, we do want that capability so then the MDX be required. We would like for them to have access or wire-in to use the speakers, mics, and TV. A HDMI is already in place for the laptop.

18. 2.2 Calls for Crestron DM NVX, please specify what part(s) is desired. DM-NVX-385

19. 2.1 Calls for table connections for HDMI and USB-C, please specify how many HDMI and USB-C inputs are needed respectively.

Table inputs for one HDMI and 1 USB-C

20. 2.1 Calls for AV Switching, please specify how many HDMI and/or USB-C inputs are needed.

I believe the DM-NVX-385 controls the AV switching

21. 2.1 and 2.2 call for control system, is a touch panel interface required?

No, The NVX is controlled by a web GUI and everything else can be controlled by settings on the NUC

22. If so, please specify wired or wireless. Wired

23. How many interfaces are required?

1 NUC per conference room

24. Are any backup interfaces required such as keypad or push buttons?

Networked mute button per conference room

25. Both systems call for TVs, do these need to be mounted on full motion or flat mounts?

Flat mounts that can be pulled straight, away from wall to service behind the tv

26. Who is responsible for conduit/raceway for low voltage? Contractor

27. Who is responsible for electrical work for AV? Contractor

28. What is the required maintenance frequency (e.g., annually, bi-annually, quarterly, or monthly)? Bi-annually

29. Will remote access to the AV system be permitted? If so, what are the requirements, access methods, and approval processes? Remote access during installation, then on a case by case basis only to be approved by the cyber security Specialist

30. What conferencing platform is being used? Do you have a single platform like Zoom/Teams or using multiple platform? Multiple

31. We did not see any hardware conferencing codec specified. Can you confirm if the intent is to use the Intel NUC 12 Pro units as the primary conferencing appliance to host the conference calls? Yes NUC will be primary with an additional HDMI input for guest use

32. Are we allowed to submit substitute brand, model, or system? Substitutions are allowed with an explanation required

33. The provided bill of materials does not include a networks switch. Please advise if the switch is to be GFE and if so, what is the make and model number? Will use our network switch

34. Where will the user NUC PC be in the room? Is this the only PC in the room? Mounted behind the TV

35. Is an HDMI extender kit required to connect the NUC to the display, or will a long HDMI cable suffice? No extender kit is specified. Table mounted HDMI is to be provided by contractor as stated in site visit

36. No mount is specified for the display. Please clarify if a wall mount is needed. Flat pullout mounts are required, as well as drywall repair and construction removal of current wall boxes as stated in site visit

37. Where is the mute button to be located? On the conference table as stated in site visit

38. Will there be a parking space provided for the contractor? Yes

39. Can we deliver equipment to the site? Yes, deliverables can be shipped to the performance site (1166 Athens Tech Rd, Elberton, GA, 30635

40. Will secure onsite storage be provided for AV equipment, tools, or materials during and before the installation period? Yes

42. Will there be a designated person to receive equipment? Yes, the designated person to receive equipment will be the COR

43. What is the payment method (Net30, Net45, progress payment, etc)? Payments will be structured by milestone completion and into two installments. First installment will be given during the procurement phase and the final installment given upon approval and completion of project

44. What is the estimated completion date? Vendor close-out date: NLT 3 Months from the vendor start date

45. What is the preferred working hour? Someone is normally at our main site from 6:30am- 6pm, 10hr days should not be an issue here. Coordinating access times should go through the COR as he can ensure access and that he has a team member available for you all. After hour access would be at no additional cost to the government, but would need to be coordinated with the COR when “access” is needed.

46. Should a contractor include sales tax in the bid? Federal agencies are generally exempt from state and local sales taxes on direct purchases (Refer to the U.S. Constitution’s Supremacy Clause).

47. What are the insurance requirements? We ask that general contractors comply with the minimum federal insurance (Comprehensive General Liability) requirements.

48. Is there a set-aside for this project? This is not a set-aside contract. It is full and open competition.