Amendment 0002 Attachment G Submission Instructions.docx

ATTACHMENT G

SUBMISSION INSTRUCTIONS

89503425QWA001011

Amendment 0002

· ADMINISTRATIVE, PROPERTY MANAGEMENT, DRAFTER/CAD, AND ENGINEERING SUPPORT SERVICES

SUBMISSION INSTRUCTIONS -

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 11(b) of the solicitation cover sheet (SF 1449).

(b) Submission of quotes: Submit signed and dated quotation to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotes shall be submitted in accordance with the following format:

Part 1 - Schedule: Vendor shall submit the following documentation.

(a) One originally signed and completed SF 1449 form, including acknowledgement of any amendments received. The acknowledgement of amendments may be accomplished by signing the front page of each amendment (SF30) and including the amendment's front page in this section.

(b) One original and an email to kostel@wapa.gov of the Schedule of Supplies/Services, completed with the fully burdened prices proposed for each line as appropriate, in an Excel spreadsheet and a .pdf of the Excel spreadsheet (see attachment I for Estimated Level of Effort lines).

Part 2 - Past Performance Information: Vendors shall submit one original of Past Performance Information as described below in support of the Government's evaluation of each vendors past performance.

The vendor shall provide a list of past performance references to include any proposed subcontractors, for no more than three (3) projects within the past three (3) years for the same or similar services·as described in the PWS. The information shall include but not limited to: type of customer (federal, state, local, commercial), contract number, name of contracting officer or contracting officer representative, dollar value of contract, term of contract, active or closed, and e-mail address, telephone and fax numbers for points of contact for reference information.

Part 3 - Program Management: Vendors shall submit one original of the Program Management approach as described below in support of the Government's evaluation of the vendors Program Management factor.

The vendor shall submit a program management approach to managing the workforce in meeting all performance requirements of this solicitation for the prime and any subcontractors.

a. The approach shall address how the Program Manager will successfully manage the contractor's workforce within the Upper Great Plains Region, to include the assignment of workload, supervision of contractor employees who will be located in various offices though out the Region, and how they will quickly respond to performance and quality issues.

b. The approach shall include a resume for the Program Manager that details the minimum qualifications, education, experience, and specialized knowledge, skills, and abilities. The approach shall also identify all responsibilities and overall expectations the contractor will set forth for the individual assigned to this position to include a focus on customer satisfaction and meeting all minimum acceptable quality levels (MAQL) of the PWS.

c. The approach shall also identify the company's organization management structure to include subcontractors if appropriate, starting with the top down. President and/or CEO to the Program Manager, and any first or second-tier supervisors, to include clear lines of authority, communication channels, and ability to respond to problems or issues that may arise during performance with any required top leadership involvement.

d. Address the contractor's approach to recruitment, training, and retention of its workforce to ensure successful contract performance. Vendors shall address how they will quickly respond to unforeseen employee absences and vacancies.

e. Transition Plan: Vendors shall submit one original of the Transition Plan as a milestone chart and an electronic excel spreadsheet as described below in support of the Government's evaluation.

The vendor shall submit a transition plan that ensures a smooth transition of contract functions and responsibilities from the incumbent within 30 days from the contract performance start date (projected for April 1, 2025).

1. The plan shall include detailed information relating to transitioning of responsibilities for all activities, actions, suspense dates, etc., required to phase in contractor performance beginning on the contract performance start date and ending 30 calendar days thereafter.

2. The plan shall identify the staffing to be allocated throughout the transition phase and identifies full staffing by the end of the 30 day transition period.

3. The plan shall address the need to adapt to adjustments throughout the transaction phase and work with the incumbent contractor and government representatives to ensure a smooth transition. Plan shall identify any risks with the approach and options to mitigate those risks.

4. Transition plan shall identify the vendors approach to filling each position identified in its staffing approach within the transition timeframes.

Part 4 - Price: Vendors shall submit one original, one copy, and an email to howey@wapa.gov of the Schedule, along with an itemized breakout of all personnel to satisfy the requirements of the PWS in an Excel spreadsheet and a .pdf of the Excel spreadsheet. As referenced in Part 1 above, Vendors shall provide a unit price and total amount for all lines. The itemized breakout shall be provided on a separate spreadsheet and include the following:

· Hourly rates (direct labor wage)

· Direct Productive Labor Hours (DPLH) of 1880

· Rates (Fringe, Overhead, G&A, and Profit)

· Fully burdened hourly rate

· Direct extended totals for all personnel for base and option years.

(c) Period for acceptance. The vendor agrees to hold the prices in its quote firm for 180 calendar days from the date specified for receipt of quote, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. Not applicable to this solicitation.

(e) Multiple quotes. Vendors are notified that multiple quotes or alternate quotes will NOT be accepted in response to this solicitation.

(f) Late submissions, modifications, revisions, nd withdrawals of quotes.

(1) Vendors are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due. •

.. (2)(i) Any quote, modification, revision, or withdrawal of a quote received at the Government office designated in the solicitation after the exact time specified for receipt of quote is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition; and -

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government.

infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of quotes; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of quote and was under the Government's control prior to the time set for receipt of quote; or

(C) If this solicitation is a request for quote, it was the only quote received.

(ii) However, a late modification of an otherwise successful quote, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the vendor wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that quote cannot be received at the Government office designated for receipt of quote by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quote will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Quotes may be withdrawn by written notice received at any time before the exact time set for receipt of quote. If the solicitation authorizes facsimile quotes, quotes may be withdrawn via facsimile received at any time before the exact time set for receipt of quotes, subject to the conditions specified in the solicitation concerning facsimile quotes. A quote may be withdrawn in person by a vendor or its authorized representative if, before the exact time set for receipt of quote, the identity of the person requesting withdrawal is established and the person signs a receipt for the quote.

(g) Contract award. The Government intends to evaluate quotes and award a contract without discussions with vendors. Therefore, the vendor's initial quote should contain the vendors best terms from a price and technical standpoint. However, the Government reserves the right to conduct clarifications on the quote if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

(h) Multiple awards. The Government intends to make a single award for the Administrative, Property Management, Drafter/CAD, and Engineering Support Services identified in the solicitation. Vendors submitting a quote for less than the quantities and service specified will be deemed to be non-responsive.