Attachment 11 - EV4 Letter of Intent for UCNI.docx

[Please provide on company letterhead]

MEMORANDUM

Date: _________________

National Nuclear Security Administration Contracting Operations, NA-APM-12 Albuquerque Complex P.O. Box 5400 Albuquerque, NM 87185-5400

REFERENCE: 10 CFR 1017 Identification and Protection of Unclassified Controlled Nuclear Information DOE Order 471.1B Identification and Protection of UCNI DOE Order 471.3 and DOE Manual 471.3-1, Identifying and Protecting OUO Information

Latest revisions of the above-listed references may be obtained from the DOE Directives website (https://www.directives.doe.gov/directives) and the GPO Access website (http://www.gpoaccess.gov/cfr)

SUBJECT: LETTER OF INTENT TO PROTECT UNCLASSIFIED CONTROLLED NUCLEAR

INFORMATION (UCNI) AND OFFICIAL USE ONLY (OUO) DOCUMENTS

To whom it concerns, This Letter of Intent is to formally request the Unclassified Controlled Nuclear Information [UCNI] and Official Use Only [OUO] document package entitled “(UCNI) EV4 RFP Attachment Package” as required by Section J of the Department of Energy Solicitation 89233120RNA000089 and 10 CFR 1017. Access to this package is requested in order to determine the interest of [Company Name] in submitting a design proposal in response to Solicitation 89233120RNA000089. This package is required to determine scope, schedule, and costs. As a recipient of this document package, the undersigned certifies that they have read and understand the requirements and penalties set forth in 10 CFR 1017; and furthermore agree to adhere to the physical protection and access limitations in accordance with 10 CFR 1017, DOE Order 471.1B, DOE Order 471.3, and DOE Manual 471.3-1.

The following guidelines provide an overview of the specific control requirements that will be maintained for the duration of time in which the access to UCNI is granted and the document(s) are in the custody of [Company Name]:

1. Access to the document(s) and the information contained within will be limited and provided only to individuals with a need-to-know (10 CFR 1017.20.b, 1017.22).

2. Only U.S. Citizens will have access to the document(s) or the information contained therein (10 CFR 1017.20.b.1).

3. When not in use, the document(s) will be physically secured in a locked cabinet or desk drawer with access limited to those with need-to-know and in such a manner as to preclude the unauthorized access to, or disclosure of, the information contained within the document(s) (10 CFR 1017.24).

4. Any and all reproductions will be marked appropriately and protected under the same UCNI requirements (10 CFR 1017.25) as the original document(s). Reproductions will be tracked for final disposition.

5. The document(s), and all reproductions, will be permanently deleted or physically destroyed by means of a cross-cut shredder with residue output not exceeding ¼ inch wide by 2 inches long (10 CFR 1017.26). Written notification of the document(s) destruction will be sent to the Contracting Officer either upon the submission of a proposal or if the determination is made by the requesting company not to pursue competition. If the approved means of destruction are not available, the requesting company will return the document(s) and all reproductions to the Contracting Officer using an approved transmission method.

6. Physical transmission of the document(s) will be conducted by U.S. First Class, Express, Certified, or Registered Mail (10 CFR 1017.27.a.i).

7. Electronic transmission may be performed via encrypted email only if Entrust™ is available (10 CFR 1017.27.b).

8. Written requests for deviations from any of the above requirements or those contained in 10 CFR 1017 and/or DOE O 471.1B must be granted by the Contracting Officer prior to authorizing the deviation.

9. Any violation (or suspicion of violation) of the above requirements or of those contained in 10 CFR 1017 and/or DOE O 471.1B must be communicated to the Contracting Officer immediately.

This letter certifies that the undersigned have read and understand the requirements and penalties set forth in 10 CFR 1017 and DOE O 471.1B; and furthermore agree to adhere to the protection and dissemination requirements regarding the requested UCNI and OUO documents. The memorandum may be submitted by email or mail to the Contract Specialist and Contracting Officer listed in the “To” line.

Regards,