Amendment 1 QandA 20 Feb 24.pdf

Questions and Answers 20 Feb 2024

Question 1: Regarding Not-To-Exceed (NTE) Costs for Representatives:

Can you confirm if the $2,000 per representative is the maximum amount allocated per representative for each event?

Answer: This CLIN/Line Item is a Not To Exceed fixed cost that will be funded on an as needed basis to allow the Government to request additional Representatives up to four (4) per event. Not a per person cost. This CLIN/Line Item does not need any entries outside of the $2,000.00 starting value as listed.

Question 2: Is there a predefined list of locations, or will the contractor have the flexibility to select suitable venues for career fair events?

Answer: Contractor has flexibility to select event locations, however, locations must consist of major cities with high populations and military installations. The list of career fair event locations must be available at the beginning of each calendar year. This allows our Recruitment team to schedule the events around our primary function of processing applicants at HQ and ensures Recruiters are able to prioritize mandatory training months in advance. Additionally, the locations of the events must also be available to job seeker on the contractor’s website as many of our military service member applicants schedule their career fair attendance to align with their date of discharge from active duty.

Question 3: Will the cost of booth installation be covered by the contract price, or will it be considered an additional expense for the contractor?

Answer: The cost of the booth installation should be part of your price and will not be funded separately outside of the FFP contract type.

Question 4: Can you provide clarity on the expectations for job postings during the two weeks before and after each event?

Answer: Contractor’s website must actively advertise job postings to include a search engine that will allow job seekers to quickly locate open positions based on career field description.

Question 5: What platforms or channels are recommended for posting job openings, and will the contractor be provided access to specific resources or networks for this purpose?

Answer: Contractor must have and their own website on which job openings will be advertised.

Question 6: Would the platforms be provided by the contractor?

Answer: Contractor will provide website dedicated to advertising career fairs and customer’s open positions.

Question 7: Who will be responsible for advertising the career fair events, and what channels or methods will be utilized for promotion?

Answer: At a minimum, contractor will provide website dedicated to advertising career fairs and job postings and partner with military transition offices to advertise events on military installations.

Question 8: Will the contractor have any role or involvement in advertising, and if so, what tasks or activities will they be responsible for?

Answer: At a minimum, contractor will provide website dedicated to advertising career fairs and job postings and partner with military transition offices to advertise events on military installations.

Question 9: Can you provide more details about the components included in the career fair event package, such as booth setup, promotional materials, or additional services?

Answer: Contractor will provide and setup the booth space to include at least one 6’ or larger table and chairs for every representative. Customer will provide promotional materials for open positions and contractor will provide all promotional materials for career fair events.

Question 10: What specific services or resources will be provided by the contractor as part of the career fair event package, and are there any customization options available for clients?

Answer: Contractor will provide resources for the job seekers to include website with job postings and career fair calendar containing event details and list of employers attending each event.

Question 11: Can you provide more details on the specific access requirements to all four branches of service installations, including any restrictions or special considerations?

Answer: The Representatives must have the capability to enter onto a Government Facility without the use of an escort, as these career events are on different federal facilities therefore, the customer cannot “escort” civilians onto different bases or posts; e.g. Customer is a DOE/NNSA employee that cannot escort an individual onto an Army post, as they do not have the authority to do so.

Question 12: Are there any specific qualifications or certifications that the contractor must possess to ensure compliance with the access requirement?

Answer: Yes, this is the responsibility of the contractor to have as stated in the Evaluation Criteria, the column on Attachment 2 Quote Recruit Military you must state yes/no if you have access to all four (4) branches of service installation; e.g. military ID, PIV/CAC Card, any other Federal ID to gain access onto a Federal/Government facility.

Question 13: Should bidding proposal be based on the government's budget of $2,000 per representative per event, or are there any other factors to consider in pricing my proposal?

Answer: As stated earlier, the CLIN/Line Items that state $2,000.00 is a Not To Exceed value that the Government will fund on an “as needed” basis and is automatically accounted for along with your FFP type lines item bid proposal.

Question 14: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

Answer: This is not a Brand Name Only product and there is no incumbent contractor or a contract in place as this was purchased using a Government Purchase Card (GPC) which can no longer be used, as it exceeds the GPC threshold when requesting a 5-year contract.