8842 Form D.xls

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Attached to
Learning Management System
Solicitation number
8842-0-2019-JA
Issued by
Wisconsin

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Written by GovTribe AI ·

This is a Fee Proposal Form D for Request for Proposals 8842-0-2019-JA for a Learning Management System being procured by the City of Madison, Wisconsin. The proposal requests comprehensive pricing for implementation and ongoing support of a learning management system over a ten-year contract period. Proposers must submit detailed fees across multiple service categories including software/product licenses, project management, travel, design and planning, hardware, customizations, interface development, data conversion, training, deployment and installation, support and maintenance, and upgrade fees. The fee structure distinguishes between pre-go-live implementation costs (Year 1) and post-go-live operational costs (Years 2-10), with all pricing to be submitted as all-inclusive, not-to-exceed, fixed fees covering both direct and indirect expenses.

Pricing must remain fixed and valid for the entire contract term and any renewals, with proposers required to provide detailed breakdowns for each fee category and explain their pricing schemes. Support and maintenance fees must be quoted for a minimum of ten years, with proposers encouraged to extend pricing beyond year ten. The City will only pay for support and maintenance on system portions that are satisfactorily functioning and accepted for use. Proposers must clearly define terminology such as upgrades, updates, versions, enhancements, patches, and fixes, and specify whether upgrades are included in support and maintenance fees or charged separately. Additionally, proposers must detail the number of City staff and hours required to support implementation and provide discounted hourly rates for ongoing professional services and support, including different rate classes by staff title or classification.

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Other files

File Type Posted
8842 Addendum 3.pdf PDF
8842 Addendum 2.pdf PDF
8842 RFP Complete.pdf PDF
8842 Addendum 1.pdf PDF
8842 Addendum 4.pdf PDF

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1. Total

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Table 1: Total Fee
Time PeriodPre Go-LivePost Go-LivePost Go-LiveTotal Ten (10) Year Fee
CategoryYear 1Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 9Year 10
Software/Product Licenses$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Project Management-----------$ - 0
Travel-----------$ - 0
Design/Planning-----------$ - 0
Hardware-----------$ - 0
Customizations-----------$ - 0
Interface Development-----------$ - 0
Data Conversion-----------$ - 0
Training-----------$ - 0
Deployment (Installation)-----------$ - 0
Support and Maintenance-----------$ - 0
Upgrade Fees-----------$ - 0
Other Fees-----------$ - 0
Totals$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
As noted, prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

All Inclusive – Covers all direct and indirect expenses incurred by the Contractor including but not limited to; travel, telephone, copying and other out-of-pocket expenses.

Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

If you are proposing an alternate price model describe it on Tab 14. Other Fees (and still complete the table above).

2. Licenses

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Software/Product Licenses – List separately the software/product or similar licenses required and associated fees, whether ongoing or onetime. Describe your pricing scheme for licenses (e.g. per user? per machine? etc).
Narrative Response:

3. Proj Mgmt

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Project Management – List the fees for time and resources used organizing, overseeing and communicating about the project.
Narrative Response:

4. Travel

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Travel – List the fees for visits to the City for onsite training, planning, go-live, etc. List travel fees as a not-to-exceed travel allowance.
Narrative Response:

5. Design

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Design/Planning – List the fees for time spent working with the City in determining workflows; analyzing processes; planning; envisioning how the system will work; and documenting the system. Also include the fees for determining the appropriate technical architecture and infrastructure for the City.
Narrative Response:

6. Equip

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Equipment Fees – List the fees for hardware the City will need to purchase in order to implement and maintain your solution.
Narrative Response:

7. Customizations

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Customizations – These fees are for modifications and customizations, beyond basic configuration, that Proposer can make to their system in order to fulfill City requirements.
Narrative Response:

8. Interfaces

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Interface Development – List the fee for interfacing to existing or outside systems identified by the City.
Narrative Response:

9. Conversions

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Data Conversion – The fee to move and convert historical data from the existing system into your solution.
Narrative Response:

10. Training

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Training – Provide the total fees for training and detail the number of hours and rate for standard and additional training. List differences, if any, in the hours or rates for training different types of end-users (i.e. those that may only use one module of the system versus those “power-users” that would learn each and every part of the system).
Narrative Response:

11. Deployment

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Deployment (Installation) – Detail the fees of deploying the system including the testing and user acceptance processes.
Narrative Response:

12. Support Maint.

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Support and Maintenance – Present the fees of ongoing support and maintenance for your system. If you offer different levels of support price the level of support that you recommend the City purchase. Furthermore, provide detailed fees for all levels of support and maintenance you offer. Support and maintenance fees should start in Year 1, which is the first 365 days after the system is live and accepted by the City.

If you propose support and maintenance fees during the implementation phase explain why support and maintenance is necessary on a system that is not yet operating. The City will only pay support and maintenance on the portions of the system that are satisfactorily functioning, accepted and put into use by the City. Proposer shall continue to support all the software and licenses they are proposing. The City requires Proposer to quote Support and Maintenance for a minimum of ten (10) years. Proposer is encouraged to quote Support and Maintenance fees beyond year ten, for as many years as they are willing to include in the contract.

Narrative Response:

13. Upgrade Costs

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Upgrade Fees – If not included in Support and Maintenance provide the fees for future upgrades. If upgrades of your software are bundled with the support and maintenance indicate so in the Support and Maintenance section.

The term “upgrade” is used generically here for any future improvement made to the system, major or minor. In your response be sure to define, in detail, your usage of the terms; upgrade, update, version, enhancement, patch, fix, etc., when describing fees and offerings. If you have different levels of support and maintenance – some that do not include upgrades and others that do, provide the fees for what you recommend the City purchase, but provide details for all options as an additional narrative.

Narrative Response:

14. Other Fees

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Other Fees – Detail any and all other fees associated with your system. You must provide line-item detail and descriptions. Be specific in matching fees with specific activity. If you are proposing an alternate price model describe it in detail here.
Narrative Response:

15. Support

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
City Support – Provide the number of City staff and hours needed to support your implementation. Detail the tasks they will be expected to perform.
Narrative Response:

16. Ongoing

Form D: Fee Proposal
Request for Proposals
8842-0-2019-JA
Learning Management System
City of Madison, WI
Ongoing Professional Services & Support – Please include the discounted hourly rate for professional services and support. Include the different rate classes or titles as appropriate.
Narrative Response:

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