8763.22_Notice to Bidders.pdf

Revised May 2025

Appendix 14-8: Notice to Bidders –

Advertisement of Bid

Appendix 14-8: Notice to Bidders – Advertisement of Bid

Notice is hereby given that the Town of Washington will accept sealed bids for:

Oak Summit Road Over Sprout Creek Culvert Replacement

PIN 8763.22

LD 041406

Sponsor Contract No.: TOW-2026-01

The Owner is the Town of Washington and the work site is/are located in the Town of Washington, Dutchess County. The projects limits extend from the intersection of Oak Summit Road and Camby

Road (CR90) to 300 feet north on Oak Summit Road.

The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following:

This is a State Aid Project and NYSDOT September 1, 2026 Standard Specifications, as posted on the

New York State Department of Transportation’s website must be followed by the successful bidder.

The MBE goal for this project is: 6%

The WBE goal for this project is: 12%

The SDVOB goal for this project is: 6%

There are no DBE goals for this project.

The EEO Employment goals for this project are: 6.4% Minority Employment Goal

6.9% Women Employment Goal

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities

(EBO), is required. Access authorization to EBO can be found at https://ebo.dot.ny.gov/.

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid

Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined, at no expense, at the office of: Town of Washington at 10 Reservoir Dr., Millbrook, NY

12545 between the hours of 9:00 am and 3:00 pm Monday through Friday. Contract Documents are also available at the NYS Contract Reporter and by written request to the Town Clerk.

No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening.

Contractors that obtain Contract Documents from a source other than the NYS Contract reporter or

Town Clerk must notify the Town Clerk in order to be placed on the official Plan Holder List, to receive

Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

Addenda will be emailed from the Town of Washington to Bidders listed on the official Plan Holders

List. An emailed response from the Bidder to the Addendum sent by the Town of Washington will act as proof that the Bidder received the Addendum. In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum on page BF-2 of the Bid

Form and the Acknowledgement of Receipt of Addenda, page BF-1. Failure of any Bidder to receive any such Addendum or interpretation shall not relive such Bidder from any obligation under this Bid submittal. All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents should be directed to Colliers Engineering & Design either through email at: joseph.heffernan@collierseng.com or by telephone at (518) 807 - 6168.

Bidders shall promptly notify Joseph Heffernan of any errors, omissions, conflicts or ambiguity within the Contract Documents within 7 days of bid opening.

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, Lobbying Certifications, and for federally funded contracts the completed DBE Participation Package

(i.e., Summary of DBE commitments, DBE confirmations, and/or good faith effort (if required), as well as, the Bidder’s List (CONR 80LL) with information about all quotes received from DBE and non-DBE

Subcontractors prior to letting.

This is a Fixed Fee bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.

Bids to be considered must be received in a sealed envelope at 10 Reservoir Dr., Millbrook, NY

12545 by 12:00 PM, local time, on November 17, 2026 at which time they will be publicly opened and read aloud in the office of the Town Clerk. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “PIN 8763.22 OAK SUMMIT ROAD OVER

SPROUT CREEK CULVERT REPLACEMENT”.

For bids to be considered, the Bidder must be registered with the NYS Department of Labor (DOL) prior to submitting a bid. Bids from unregistered Contractors shall be declared non-responsive.

The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment

Bonds guaranteeing performance of work and prompt payment from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the

CCA-2 forms and instruction for completion online at https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal

Employment Opportunity clauses issued by the Secretary of Labor on May 2,1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

The Town of Washington reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids.

All bids are subject to final review and approval by the Town of Washington before any award of contract may be made. Receipt of bids by the Town of Washington shall not be construed as authority to bind the Town of Washington.

The work will be substantially completed and ready for final payment on September 3, 2027.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of

1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

Owners Contact Engineer’s Contact

Joseph Spagnola Daniel Farnan, PE

Highway Superintendent Colliers Engineering & Design

Town of Washington Highway Department 18 Corporate Woods Blvd.

10 Reservoir Dr. Suite 400

Millbrook, NY 12545 Albany, NY 12211

Tel. - (845) 677-3419 Tel. - (518) 459-3252

Email – hwydept@washingtonny.gov Email – Daniel.farnan@collierseng.com