Combo-Synopsis Study of Sub-metering in HUD Projects 11-25-19.docx

Solicitation Number: 86614620Q00002 Notice Type: Combined Synopsis/Solicitation

Synopsis:

Study of Sub-metering Utilities in HUD Projects – 86614620Q00002

The U. S. Department of Housing and Urban Development (HUD) Ft. Worth requires a contractor provide all management, supervision, personnel, equipment, materials, supplies, facilities, and other resources necessary to perform, schedule, coordinate, deliver, and assure effective performance of all tasks as defined in the Performance Work Statement (PWS). The contractor shall lay a foundation to understand the mechanics, value and effectiveness of shifting the utility cost burden from PH, MF, and RAD projects to tenants through the installation of utility sub-metering systems. Sub-metering is the installation of additional metering devices after the primary utility meter that can measure the amount of a utility consumed by a specific entity. Additional details on the requirements can be found in the PWS (Attachment 1).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested. The solicitation number is 86614620Q00002 is issued as a Request for Quotations (RFQ) and is conducted as a commercial item procurement using Simplified Procedures for Certain Commercial Items (FAR Part 13.5). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-01, November 12, 2019.

This acquisition is 100% Small Business Set-aside - The North American Industry Classification System (NAICS) code for this acquisition is 541618, Other Management Consulting Services. The business size standard is $16.5 million dollars for 541618.

See the Performance of Work (Attachment 1) for details.

The Quotations may be in any format and MUST include:

- Proposing company's name, address, Tax ID Number, Cage Code, and phone

- Point of contact's name, phone, and email.

- Quotation number & date

- Item price

- Total price

- Applicable discounts

- Timeframe that the quote is valid

- Delivery Schedule

- Completed FAR 52.212-3 Representations and Certifications (if not in SAM)

Contract financing is NOT provided for this acquisition. Quotations shall be accompanied by a completed FAR 52.212-3, Representations and Certifications (OCT 2018), and adhere to FAR 52.212-1, Instructions to Offerors - Commercial Items (OCT 2018). The Government intends to award one firm fixed price (FFP) contract resulting from this solicitation to the responsible offeror whose quote is conforming to the solicitation and will be most advantageous to the Government. The Government intends to award without discussions and the Government reserves the right not to make an award at all.

The Government's preferred method is electronic Representations and Certifications. This can be accomplished by registering in the System for Award Management (SAM) at https://www.sam.gov and completing the on-line Representations and Certifications.

The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the offeror.

THE CONTRACTING OFFICER IS NOT RESPONSIBLE FOR LOCATING OR OBTAINING ANY INFORMATION NOT IDENTIFIED IN THE QUOTE.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov.

The following Federal Acquisition Regulation (FAR) provisions apply to this acquisition:

Clauses, including Representations and Certifications, are available at http://farsite.hill.af.mil/

Attachments to the announcement:

1. Performance Work Statement / Provisions and Clauses

2. Attachment 1 to 86614620Q00002 – Non-Disclosure Agreement

3. Attachment 2 to 86614620Q00002 - (Price and Labor Rates – Excel)

4. Attachment 3 to 86614620Q00002 – (Labor Mix – Excel)

5. Attachment 4 to 86614620Q00002 – Past Performance Chart

6. Attachment 5 to 86614620Q00002 – Past Performance Survey

Questions are due by 2:00 p.m. (Central Time) on December 3, 2019. Questions should be directed to Maria Hartsfield at maria.r.hartsfield@hud.gov or 817-978-5408 and a courtesy copy can be electronically emailed to Lee White at leroy.h.white@hud.gov.

Quotations, references AND completed representations and certifications, if not available in SAM, are due by 2:00 p.m. (Central Time) on December 10, 2019 to:

Maria Hartsfield, OCPO, 801 Cherry Street, Suite 2500, Fort Worth, TX.

E-mail:

maria.r.hartsfield@hud.gov leroy.h.white@hud.gov.

Quotations will be accepted electronically via Email no later than 2:00 p.m. (Central Time) on December 10, 2019.

Be advised that all correspondence sent via e-mail shall contain a subject line that reads "Study of Sub-metering Utilities in HUD Projects – 86614620Q00002.” Note that e-mail filters are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe, or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters. If sending attachments with e-mail, ensure only .PDF, .doc, .docx, xsls or.xls documents are sent. The e-mail filter may delete any other form of attachments.