8300028802_Amendment_1.docx
DOCX document 63 KB Posted
- Attached to
- LeFlore County CWS Office Janitorial Services
- Solicitation number
- EV00000521
- Issued by
- Latimer County, Oklahoma
About this file
This document is an amendment to a solicitation issued by the Oklahoma Department of Human Services (OKDHS) for monthly janitorial services at the LeFlore County Human Services and Child Welfare office located in Poteau, Oklahoma. The services are required three days per week (Monday, Wednesday, Friday) during office hours of 8am to 5pm. The amendment provides responses to questions received during the Q&A period, which closed on 8/26/2024. Key details include that this is a new location without an incumbent contractor, and that carpet cleaning and floor stripping/waxing should be included in the monthly quote, but will not be required every month.
Regarding pricing, the amendment clarifies that the carpet cleaning is needed every 6 months and floor stripping/waxing is annual, so these services should not be included in the monthly quote. No other changes are made to the original terms and conditions of the solicitation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 8300028802_Attachment_A_LeFlore_HSC_Janit.docx | DOCX document | |
| 8300028802_Bidder_instructions_LeFlore_HSC_CFS_Janit.docx | DOCX document | |
| 8300028802_Exhibit_2_LeFlore_Janit_Task_Freq_Chart.pdf | ||
| OMESFormCP076.docx | DOCX document | |
| AttachmentBStateGeneralTerms.pdf | ||
| 8300028802_Exhibit_1_LeFlore_HSC_CFS_FY25_Janit__Specs.pdf | ||
| 8300028802_Exhibit_3_LeFlore_HSC_CFS_FY25_Janit_Floor_Plan.pdf | ||
| 8300028802_Exhibit_Pricing_LeFlore_HSC_CFS_FY25_Janit.docx | DOCX document | |
| OMESFormCP004.docx | DOCX document |
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Text version
Amendment of Solicitation
| Date of Issuance: |
| 8/27/2024 |
| Solicitation/Event No. |
| EV00000521 |
| Requisition No. |
| 8300028802 |
| Amendment No. |
| 1 |
| Hour and date specified for receipt of offers is changed: |
| |X| No |
| |_| Yes, to: |
| CST |
Pursuant to OAC 260:115-7-30(d), this document shall serve as official notice of amendment to the solicitation identified above. Such notice is being provided to all suppliers to which the original solicitation was sent.
Suppliers submitting bids or quotations shall acknowledge receipt of this solicitation amendment prior to the hour and date specified in the solicitation as follows:
(1) Sign and return a copy of this amendment with the solicitation response being submitted; or,
(2) If the supplier has already submitted a response, this acknowledgement must be signed and returned prior to the solicitation deadline. All amendment acknowledgements submitted separately shall have the solicitation number and bid opening date printed clearly in the subject line of the email.
RETURN TO: Supplier Portal (oklahoma.gov)
Teresa Terry
Contracting Officer
(405) 248-7682
Phone Number
Teresa.terry@okdhs.org
E-Mail Address
Description of Amendment:
a. This is to incorporate the following:
On behalf of the State of Oklahoma, the Oklahoma Department of Human Services (OKDHS) gives notice of the following questions concerning this solicitation, received during the Q&A period, which closed on 8/26/2024. All questions and procurement/agency responses are detailed below:
Who’s the janitorial company that has the contract now and how much was the contract awarded for?
A: This is a new location.
Concerning the carpet cleaning and the stripping/waxing of the floors, do we need to show our bid for when we actually perform those particular services, or do you want us to include those in just one monthly bid amount? I.E. state the carpet cleaning & floors as separate from the regular monthly janitorial services?
A: Yes, include this in the monthly quote. However, please note that carpet shampooing and stripping/waxing is not every month. Carpet shampooing is every 6 months and stripping/waxing is annually. We do not need to be paying for this every single month.
Are we required to maintain an employee at the facility during the day for the three days of service, or can the services be provided after hours?
A: Services are to be provided during office hours from 8am to 5pm.
Is the facility going to need a separate, detailed construction cleaning before the regular janitorial services commence?
1. An initial deep clean after construction will not be a part of this contract. If we do need a deep clean after construction, I will reach out for quotes for a onetime clean.
b. All other terms and conditions remain unchanged.
Supplier Company Name (PRINT)
Date
Authorized Representative Name (PRINT)
Title
Authorized Representative Signature
| DCS/PURCHASING - FORM 011SA (06/2010) |
| PAGE 1 OF 1 |
OMES FORM CP 011 – Purchasing | Rev. 05/2016 image1.jpeg
File details come from the government source that posted it. Updated .