826CM3009 Alexandria NC Construction SOW.pdf

Alexandria National Cemetery Alexandria, Virginia

Rostrum and Historic Wall Repairs and Renovation Project VA NCA Project 826CM3009

Project Scope For Construction

Department of Veterans Affairs National Cemetery Administration Design and Construction Office Date: May, 2025

1. GENERAL

1.1. This Scope of work (SOW) identifies the goal and objectives of this construction project.

1.2. The construction contractor shall provide all labor, materials, tools and equipment, and services necessary to construct this project per the SOW, construction documents, and specifications.

1.3. The construction contractor shall be responsible for the quality and completeness of the construction project. Complete and accurate coordination between the trades and quality control of all work including that of sub-contractors/vendors shall be required.

2. PROJECT GOAL

2.1. The purpose of this project is to provide construction for Alexandria National Cemetery Rostrum and Historic Wall Repairs and Renovation Project as described in this Scope of Work (SOW) and included construction documents.

3. BACKGROUND

3.1. Alexandria National Cemetery is located near the Old Town section of Alexandria, Va., amid several other community cemeteries. The original cemetery consisted of approximately four acres known as Spring Garden Farm. Most of this land was acquired by the United States in the 1860s, and by November 1870 the cemetery had reached its current size of a little over five acres. This cemetery is closed to new interments.

4. OPERATIONAL CONSIDERATIONS

4.1. Each national cemetery is managed by VA National Cemetery Administration (NCA) personnel in conformance with national and regional (North Atlantic District) policies, priorities, goals, and objectives. The functions of a national cemetery include the operation and maintenance of all aspects of the cemetery. Typically, this includes burial of veterans and eligible family members, the interment of cremated remains, and the placement and maintenance of a headstone or grave marker. Cemetery operations include the conduct of Memorial Day and other special ceremonies, as well as the care of graves, structures and grounds. Alexandria National Cemetery is operated and maintained by local NCA staff supervised by the Quantico National Cemetery director. Operating hours are Monday through Friday, 8:00 am – 4:30 pm.

Closed federal holidays except Memorial Day and Veterans Day.

4.2. All construction work must take place during normal operating hours. Any request to work over these hours must be requested in writing and approved by Cemetery Director in conjunction with the VA Project Manager/COR a minimum of 24 hours in advance.

4.3. The Cemetery hosts numerous interment ceremonies and events. Construction work and/or extremely disruptive and loud construction operations that may affect the serenity of these ceremonies will cease during ceremonies. Notice will be provided by the Cemetery staff 5 days in advance of scheduled ceremonies whenever possible. Occasionally events are scheduled with less than 5 days’ notice in which case the Cemetery will provide as much notice as is possible. It is very unlikely that interments will be taking place at this cemetery.

4.4. Construction work must cease during the time an interment or committal service is taking place near the area of work. Special care must be taken to accommodate visitors and to ensure work does not interfere with their visit and ensure that there are no visitor safety hazards present.

During this project contractor is to coordinate with cemetery staff to minimize impact to visitor access and new interments.

4.5. Parking is very limited. Construction staff vehicle parking area is to be coordinated with the VA Project Manager/COR and cemetery director.

4.6. Smoking is not allowed on cemetery grounds.

4.7. Proper attire and professional conduct is required at all times.

5. ADDITIONAL CONSIDERATIONS (STAGING AREA, SITE ACCESS ROUTES, PHASING)

5.1. Coordinate best construction site access routes and location of staging and laydown areas as well as final phasing plans with cemetery staff and COR prior to construction start.

5.2. Contractor to submit a construction operations staging, laydown, temp office, and phasing plan based on critical path construction schedule for approval by cemetery staff and COR prior to construction start.

5.3. Staging and laydown area, see drawing LS-100

5.4. Construction operations including materials delivery shall have minimum impact on cemetery operations, events, interment services, and visitors, this being said interments are highly unlikely at this facility and visitors are rare.

5.5. Contractor to include all traffic control items and all temporary construction signage required for phasing and staging the construction work in their cost proposal.

6. ENVIRONMENTAL COMPLIANCE

6.1. Based upon Department of Veterans Affairs “Environmental Effects of VA Actions,” 38 CFR

Part 26, the Calverton Cemetery project is “categorically excluded” from the need for environmental documentation, specifically Section 26.6 of said code paragraph (b)(2).

The A&E Contractor shall not be responsible for environmental compliance under NEPA.

7. HISTORIC COMPLIANCE

7.1. This project is located at the Alexandria National Cemetery, which is eligible for listing in the National Register of Historic Places (NRHP). The proposed scope of work for this project is subject to compliance with Section 106 of the National Historic Preservation Act (P.L. 89-665, as amended). Construction documents align with these standards.

8. PROJECT SCOPE; Construction of Alexandria National Cemetery Marble Rostrum and Historic Stone Wall Repairs and Renovation Project. Work includes the following; (Construction Contract Proposal shall include the cost for each of the construction scope elements listed below. Provide a detailed cost schedule and roll up cost for each cost line item listed below.)

8.1. Base Contract, Marble Rostrum, Internal Stone Walls, Historic Railings

8.2. Option 01, Perimeter Stone Wall 260LF

8.3. Option 02, Perimeter Stone Wall 330LF

8.4. Option 03, Perimeter Stone Wall 380LF

8.5. Option 04, Perimeter Stone Wall 930LF

9. GOVERNMENT PROVIDED CONSTRUCTION DOCUMENTS

9.1. 826CM3009 BID SET dwgs pdf Bk01

9.2. 826CM3009 BID SET dwgs pdf Bk02

9.3. 826CM3009 BID SET dwgs pdf Bk03

9.4. 826CM3009 BID SET Specs pdf

9.5. 826CM3009 BID SET Hazmat Report

10. ACCESSIBILITY; All features of the project shall be accessible in compliance with the Americans with Disabilities Act-1990, Architectural Barriers Act of 1968, as amended and local accessibility requirements. To achieve compliance, the National Cemetery Administration uses as its standard for building and facility design the ABA Accessibility Standard for Federal Facilities (ABAAS). Not really applicable to this repairs project.

11. CONSTRUCTION;

11.1. Mobilization: Coordinate construction access, entrance to site, construction routes, and areas designated for equipment, materials, and contractor staff parking with VA Project Manager/COR and Cemetery Director. Provide temporary signage for directions too and designation of these areas. Temporary VA NCA construction and safety signs must also be installed at or near the construction site. See SOW section 5 above also.

11.2. Temporary erosion and storm water control: Provide and install sediment traps and barriers, basin traps, sediment fences, outlet protection, runoff control, runoff conveyance, storm drains, slope drains, etc. as required to mitigate erosion, and control storm water, where required on and near construction areas. Comply with all applicable codes.

11.3. Site preparation: Provide protective measures for trees and landscape elements to remain.

11.4. Paving and hardscape: Repair/replace hardscape as shown on construction documents.

11.5. Landscaping: provide and install planting per construction documents.

11.6. Project delivery and close-out: Coordinate inspections with Government stakeholders well in advance of substantial completion of the project. Include time in the Construction schedule to address and close out all open punch list items.

11.7. De-Mobilization: Remove all temporary structures, materials, and equipment from job site and restore disturbed areas of site to original condition or better.

11.8. Final preparation and cleaning for delivery: Remove dirt and debris from all areas of new work, groom site for final acceptance and delivery.

12. SUBMITTALS;

12.1. Project record drawings - The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be available for review by the VA on site inspector.

12.2. Shop drawings and submittals - The General Contractor shall ensure that they review the following; shop drawings, product schedules, descriptive literature, samples, lab test reports, field test data, and materials for conformity with the SOW, VA NCA criteria/standards, and the construction documents. The General Contractor shall ensure that they approve, disapprove, or provide other suitable disposition for all shop drawings and submittals received from their vendors. Subsequent to thorough due diligence during general contractor submittal review, the VA NCA Project team shall be copied on all submittals for concurrence with acceptance or rejection of the submittals previously reviewed and approved by the General Contractor. The General Contractor shall notify the VA NCA Project Manager in writing of all deviations from the requirements of the construction documents that he/she has found in the shop drawings and submittals along with submission of submittals to VA NCA for review and concurrence.

13. CLOSE OUT;

13.1. General Contractor (GC) shall prepare and issue a compiled as built set of record drawings (per field as built mark-ups). Full size drawing sheet as-built mark ups shall be scanned to generate full size color .pdf scans which will be provided as digital .pdf files to the VA NCA construction management team by the GC for their use to generate final as-built close out drawing deliverables for the project.

13.2. Time to complete as build record set, 1 month after project substantial completion and turn over to the federal government. Given that this is a repair and restoration project it is unlikely that work will deviate from what is shown on the contract documents. As built drawings may not be required or markups will be minimal.

14. CONSTRUCTION SCHEDULE;

14.1. 6 MONTHS, 180 CALENDAR DAYS FROM NOTICE TO PROCEED.

14.2. General Contractor shall submit a construction schedule. Schedule shall be broken down into roll ups for each scope element with total duration for each, include critical path associations and long lead items. See section 8 above, basically VA NCA expects a separate schedule rollup for each of these work elements, include critical path associations and long lead items. VA NCA expects that work items will be executed simultaneously by subcontractors and their crews in order to comply with desired performance schedule.

Signed by Michael J. Borgman ____________________________________________ 5/19/2025