SRACES_Virtual_Industry_Day_-_Presentation_Slides.pdf

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION (NASA)

GEORGE C. MARSHALL SPACE FLIGHT CENTER

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

In accordance with:

Federal Acquisition Regulation (FAR) 15.201, Exchanges with Industry Before Receipt of Proposals, and

MSFC 52.210-91, Virtual Industry Day Meeting

- VIRTUAL INDUSTRY DAY MEETING -

Strategic Research and Analysis, Communications, and Exhibits Services (SRACES)

Draft Request for Proposal (DRFP)

#80MSFC19R0024

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Agenda

• Introductions and Overview James S. Casper

• Acquisition Overview Beverly K. Johnson

• Key Elements of Contract - Sections B through I James S. Casper

• Performance Work Statement (PWS) J-1 Attachments Christopher K. James

• Data Procurement Document (DPD) Attachment J-2 Beverly K. Johnson

• Attachments J-3, J-4, J-5, J-6 Christopher K. James

• Attachments J-7, J-8, J-9, J-10, J-11 (Contractor's Plans) James S. Casper

• Attachments J-12, J-13, J-14, J-15, J-16 James S. Casper

• Key Elements of Contract - Sections K, L, and M James S. Casper

• Phase-In Purchase Order James S. Casper

• Concluding Remarks James S. Casper

• VIDEO:

– Model Shop (MSFC Buildings 4631 - Exhibits Shop); Warehouse Storage (MSFC Building 4465 - Publications

Warehouse); U.S. Space & Rocket Center Exhibit; and Exploration Gallery (MSFC Building 4200) 2

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Introductions and Overview

Speaker: James S. Casper, SEB Chairperson and Procurement Member

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

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SRACES Source Evaluation Board (SEB) Structure

SEB Voting Members

James S. Casper/PS60 Chairperson, Procurement Member

Christopher K. James/CS01 Technical

Beverly K. Johnson/RS30

Source Selection Authority (SSA)

Jason T. Detko/PS01 Director, Office of Procurement

SEB Recorder

Brandi D. Gray (ARCS)/PS60

SEB Consultants

David E. Brock/PS01 (Small Business) Patrick W. Rasco/AS01 (Labor Relations)

Tracy A. Helmick/AS41 (Property) Katrina L. Wright/QD12 (Safety)

Gregory A. Tanner/AS42 (Transportation) Kathy Y. Rice/IS02 (Information Technology)

SEB Pricing

Deborah H. Stone/PS60 Kimberly D. O’Donnell/PS60

Chiquita Goodloe-Suggs/PS60

SEB Advisors

H. Bryan Williford/PS20 Todd J. Pospisil/PS01

Johnny F. Stephenson/CS01 Christi L. Dame/LS01 Vince T. Vanek/LS01

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

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August 19, 2019

Purpose

• Provide an overview of the National Aeronautics and Space Administration (NASA) George C. Marshall Space Flight Center (MSFC)

• Highlight key elements of the SRACES Draft Request for Proposal (DRFP)

• Serve as an aid in the preparation of proposals

NOTE: Should any conflict arise between information provided in this presentation and the DRFP, the DRFP shall take precedence.

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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DRFP Comments and Questions

• In accordance with DRFP Section L, MSFC 52.205-90, Designated Point of Contact, all comments and questions pertaining to the SRACES DRFP shall be submitted via email, no later than 2:00 p.m. Central Time, August 21, 2019 - addressed to:

Name: James S. Casper, Contracting Officer Email: james.s.casper@nasa.gov Solicitation Number: #80MSFC19R0024

• Responses to comments or questions, which will be considered in formulation of the final RFP, will be at the discretion of the Government

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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MSFC Overview

• NASA’s Marshall Space Flight Center (MSFC) is located in Huntsville, Alabama on the U.S. Army's Redstone Arsenal

• MSFC is one of NASA’s largest field centers, having a total workforce of nearly 6,000 employees, with an annual budget of approximately $2.8 billion

• MSFC manages the Space Launch System (SLS)

– NASA’s advanced launch vehicle will provide the foundation for human exploration beyond Earth’s orbit

– SLS’s core rocket stage is being built and assembled at NASA’s Michoud Assembly Facility in New Orleans, Louisiana (managed by MSFC)

• MSFC's core capabilities and services include:

– propulsion, materials and manufacturing, space transportation systems, space systems, and scientific research

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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MSFC Organization

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Office of Strategic Analysis and Communications (OSAC) Organization

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Predecessor to SRACES: COMMSS Contract

• The Strategic Analysis and Communications Support Services (COMMSS) contract was awarded to Analytical Services, Inc. (ASI) as a total small business set-aside on October 1, 2012; ASI was later acquired by ASRC Federal Analytical Services, Inc. (a subsidiary of Arctic Slope Regional Corporation (ASRC)).

• The COMMSS acquisition was conducted in accordance with FAR Subpart 8.4, Federal Supply Schedules (FSS), utilizing General Services Administration (GSA).

• The COMMSS contract included a fixed-price Mission Services effort along with multiple fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ) Task Orders (TOs).

• The initial COMMSS contract and its supporting TOs have concluded, having been replaced by a temporary sole source COMMSS bridge contract to ASI on June 29, 2019, allowing for continued performance of the COMMSS effort.

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

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Acquisition Overview

Speaker: Beverly K. Johnson, SEB Voting Member

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Acquisition Requirement

• MSFC's Office of Strategic Analysis and Communications (OSAC) has a continuing need for comprehensive strategic research and analysis, communications, and exhibits services.

• These services are key in implementing and maintaining an overarching communication strategy that clearly and consistently communicates NASA’s strategic vision and guidance, along with MSFC’s goals and business strategy, to both internal and external stakeholders.

• Therefore, it is necessary for MSFC to procure strategic research and analysis, communications, and exhibits services to facilitate the accomplishment of this overarching communications strategy.

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Acquisition Requirement (continued)

Services required to support OSAC and its customers:

• Conducting strategic research and analysis of environmental business assessments for identification of relevant issues and trends important to NASA/MSFC

• Developing communication strategies, planning, and integrated key messages

• Supporting Marshall Integrated Strategic Communication Plan (MISCP) development

• Developing a wide variety of communication products and services for:

– MSFC executives, senior leadership, and employee communications

– media relations (traditional and social media)

– NASA/MSFC websites (generating and maintaining content)

– speakers bureau; public inquiry responses

– technical documents (writing and editing support)

– Center-events (coordination and facilitation)

– MSFC historian and archives

• Managing, designing, fabricating, operating, and maintaining of NASA/MSFC exhibits

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Acquisition Approach

• The Government contemplates award of a firm-fixed-price (FFP) performance-based contract (i.e., the "core" Mission Services effort) with a FFP IDIQ component (i.e., TOs), to include performance-based deductions, resulting from this acquisition.

• This acquisition is anticipated to be a total small business set-aside.

• This acquisition anticipates utilizing:

– NAICS code 541715, Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology) / Aerospace Research and Development (except Prototype Production)

– corresponding U.S. Small Business Administration (SBA) size standard of 1,250 employees

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Acquisition Approach (continued)

• This acquisition is anticipated to be a negotiated procurement, utilizing FAR Part 15 and NFS Part 1815, Contracting by Negotiation.

• Section J, Attachment J-3, Performance Requirements Summary (PRS), establishes Acceptable Performance Levels (APLs) to be satisfied by the Contractor, along with performance-based deductions if requirements are not satisfied.

• The Contractor shall comply with applicable NASA and MSFC regulations, policies, directives, procedures, and standards when performing all work under SRACES in accordance with Section J, Attachment J-4, Applicable Regulations, Procedures, and Documents.

• Offerors will be required to propose an optimally priced skill mix/staffing level, limited to utilizing the NASA labor categories provided as Section J, Attachment J-5, Labor Category Descriptions.

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

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Acquisition Approach (continued)

• The requirements for SRACES are detailed in Section J, Attachment J-1, Performance Work Statement (PWS), which has been modified from the prior COMMSS effort, to include the addition of social media and Michoud Assembly Facility (MAF) requirements.

• In addition, the SRACES PWS has two new elements:

– Section J, Attachment J-1-A, Mission Services Estimated Annual Banding Levels, providing both a low and high estimate of various Mission Services products and services to be provided or performed annually; and

– Attachment J-1-B, Work Order Management System (WOMS), to provide information relative to processing SRACES work orders.

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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SRACES PWS Overview

Performance Work Statement (PWS) Sections:

• 1.0 Introduction

• 2.0 Contract Management and Control

• 3.0 Strategic Research and Analysis

• 4.0 Communication Strategy, Planning, Integration, and Key Messaging

• 5.0 Communication Products and Services

• 6.0 Exhibit Support

• 7.0 Indefinite-Delivery Indefinite-Quantity (IDIQ)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Key Elements of Contract Sections B through I

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Key Elements of Contract: Section B

• MSFC 52.216-91, Supplies and/or Services to be Provided and Type of Contract

– Mission Services

– IDIQ: PWS Section 7.2, Supplemental Communications Products and Services

– IDIQ: PWS Section 7.3, Materials, Equipment, and Supplies Purchases

– IDIQ: PWS Section 7.4, Travel and Training

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Key Elements of Contract: Section B (continued)

• MSFC 52.216-92, Matrix of Contract Line Items (CLINs)

CLIN DESCRIPTION VALUE

OPTION

STATUS

Base Period - 08/01/2020 to 07/31/2021

001 Mission Services - Base Period $[TBP] n/a

002 IDIQ Supplemental Communications Products and Services - Base Period $0 n/a

003 IDIQ Materials, Equipment, and Supplies - Base Period $0 n/a

004 IDIQ Travel and Training - Base Period $0 n/a

CLINS 005 - 008 / Option Period 1 - 08/01/2021 to 07/31/2022

CLINS 009 - 012 / Option Period 2 - 08/01/2022 to 07/31/2023

CLINS 013 - 016 / Option Period 3 - 08/01/2023 to 07/31/2024

CLINS 017 - 020 / Option Period 4 - 08/01/2024 to 07/31/2025

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Key Elements of Contract: Section B (continued)

• MSFC 52.216-90, IDIQ Contract Value by Period of Performance

– The maximum potential not-to-exceed (NTE) value for the IDIQ TO component of this contract, including options, is $26,750,000 22

IDIQ CLIN / PERIOD OF PERFORMANCE

MINIMUM

VALUE

MAXIMUM

VALUE

Base Period - 08/01/2020 to 07/31/2021

002 IDIQ Supplemental Communications Products and Services - Base Period $0 $3,000,000

003 IDIQ Materials, Equipment, and Supplies - Base Period $25,000 $2,000,000

004 IDIQ Travel and Training - Base Period $10,000 $350,000

CLINS 006 - 008 / Option Period 1 - 08/01/2021 to 07/31/2022

CLINS 010 - 012 / Option Period 2 - 08/01/2022 to 07/31/2023

CLINS 014 - 016 / Option Period 3 - 08/01/2023 to 07/31/2024

CLINS 018 - 020 / Option Period 4 - 08/01/2024 to 07/31/2025

Note: Unused IDIQ value for any period's CLIN may be rolled over to a subsequent period's corresponding CLIN, provided the total corresponding cumulative CLIN value does not exceed the cumulative maximum value for each corresponding CLIN established above.

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Key Elements of Contract: Section F

• MSFC 52.211-94, Period of Performance

– Base Period is 08/01/2020 to 07/31/2021

• MSFC 52.237-91, Place of Performance

– George C. Marshall Space Flight Center (MSFC), Huntsville, Alabama

– National Space Science and Technology Center (NSSTC), Huntsville, Alabama

– Wynn Drive (leased facilities), Huntsville, Alabama

– Michoud Assembly Facility (MAF), New Orleans, Louisiana

– other locations as may be approved in writing by the Contracting Officer

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Key Elements of Contract: Section G

• NFS 1852.245-71, Installation-Accountable Government Property

(c) The following property and services are provided if checked...

(see Section J, Attachment J-12, Installation-Provided Property and Services)

• MSFC 52.204-91, Security and Badging Requirements

Performance of this contract will require access to facilities, information technology systems, and other resources at the Marshall Space Flight Center and/or the Michoud Assembly Facility. To obtain and maintain access, the Contractor shall comply with the applicable requirements from the latest revision of (1) NASA Procedural Requirements (NPR) 1600.1, NASA Security Program Procedural Requirements, (2) NPR 1600.4, Identity and Credential Management, (3) Marshall Procedural Requirements (MPR) 1600.1, MSFC Security Program Procedural Requirements, (4) MPR 1600.4, MSFC Identity, Credential, and Access Management, and (5) NASA Advisory Implementing Instruction (NAII) 1600.4, Foreign National Access Management.

(see Section J, Attachment J-4, Applicable Regulations, Procedures, and Documents)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Key Elements of Contract: Section H

• MSFC 52.209-91, Associate Contractor Agreements (ACA)

• MSFC 52.209-92, Disclosure of Organizational Conflict of Interest (OCI) After Contract Award

• MSFC 52.209-94, Resolution of Organizational Conflicts of Interest

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Key Elements of Contract: Section H (continued)

• MSFC 52.223-97, Mandatory and Required Training

– Contactors have access to clause's link during phase-in

Current Mandatory / Required for Contractors (subject to change)

Frequency Title

Annually (Mandatory) Cybersecurity and Sensitive Unclassified Information Awareness Training

Annually (Mandatory) Recognition and Prevention of Workplace Violence

Annually (Mandatory) NASA Property Responsibility and Accountability Training

One Time (Required) SHE 152 Hazard Identification and Warning System

One Time (Required) SHE 106 Safety Visit Training for Supervisors (for Contractor employees responsible for performing Monthly Supervisor SHE Visit inspections)

One Time (Required) SHE 118 MSFC SHE Training for Managers/Supervisor (for Contractor Supervisors/Managers)

One Time (Required) SHE 126 Job Hazard Analysis (job specific)

Annually (Required) Annual Security Refresher Training

Annually (Required) SHE 102 / MSFC SHE Program Refresher Training

60 Days of Hire for New Employees (Required)

SHE 101/MSFC SHE Program (for new Contractor employee working at MSFC, within 60 days of employment date)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Key Elements of Contract: Section I

• FAR 52.216-18, Ordering

• FAR 52.216-22, Indefinite Quantity

• FAR 52.217-8, Option to Extend Services

• FAR 52.217-9, Option to Extend the Term of the Contract

• FAR 52.237-3, Continuity of Services

• NFS 1852.216-80, Task Ordering Procedure (Alternate II)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Performance Work Statement (PWS) Attachments

Speaker: Christopher K. James, SEB Technical Member

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1 PWS - Detailed Overview

• 1.0 Introduction

– 1.1 General

– 1.2 Scope of Work

• 2.0 Contract Management and Control

– 2.1 General Management and Reporting

– 2.2 Work Order Management System (WOMS)

– 2.3 Mission Services Work Orders

– 2.4 Property Management System

– 2.5 Safety, Health, and Environmental

• 3.0 Strategic Research and Analysis

– 3.1 Environmental Monitoring, Analysis, and Assessments

– 3.2 Stakeholder Research and Analysis

– 3.3 Stakeholder Outreach Development

– 3.4 Measuring Communication Effectiveness

• 4.0 Communication Strategy, Planning, Integration, and Key Messaging

– 4.1 Communication Strategy and Goals

– 4.2 Communication Planning and Integration

– 4.3 Key Message Development and Management

Note: Sample PWS service products, plus locality and exhibit photos, will be included as a separate document, to be uploaded to FedBizOpps, along with this presentation, following this event.

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1 PWS - Detailed Overview (continued)

• 5.0 Communication Products and Services

– 5.1 Executive Communications

– 5.2 Senior Leadership Communications

– 5.3 Employee Communications

– 5.4 Media Relations

– 5.5 Social Media

– 5.6 Web Content

– 5.7 Outreach Planning, Coordination, and Execution

– 5.8 Speakers Bureau

– 5.9 Public Inquiry Responses

– 5.10 Technical Documents

– 5.11 Center-Event Management

– 5.12 History

– 5.13 Michoud Assembly Facility (MAF)

• 6.0 Exhibit Support

– 6.1 Exhibit Management

– 6.2 Exhibit Design and Fabrication

– 6.3 Exhibit Operation and Maintenance

• 7.0 Indefinite-Delivery Indefinite-Quantity (IDIQ)

– 7.1 IDIQ Work Orders

– 7.2 Supplemental Communications Products and Services

– 7.3 Materials, Equipment, and Supplies Purchases

– 7.4 Travel and Training 30

Note: Sample PWS service products, plus locality and exhibit photos, will be included as a separate document, to be uploaded to FedBizOpps, along with this presentation, MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1 PWS: Section 2.0

• 2.0 Contract Management and Control

– administration and technical management for effective direction, control, integration, documenting, and reporting of efforts performed under this contract:

• developing and executing a disciplined management philosophy

• clearly defined processes and tools

• integration throughout contract activities

– Work Order Management System (WOMS) will be provided and operated in accordance with Section J, Attachment J-1-B, Work Order Management System (WOMS)

– property management will be accomplished utilizing Government provided system in accordance with DRD 1655LS-001

– Safety, Health, and Environmental (SHE) will be in accordance with DRD

1655SA-001

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1 PWS: Section 3.0

• 3.0 Strategic Research and Analysis foundation for all communication efforts

– environmental monitoring, analysis, and assessment services to improve OSAC literacy and awareness of aeronautics and space related business and policy environments

– communication measurement and analysis is utilized for the refinement and further enhancement of existing and future communication strategies

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1 PWS: Section 4.0

• 4.0 Communication Strategy, Planning, Integration, and Key Messaging

– clear understanding of the targeted audience and convey NASA’s strategic vision and guidance, along with MSFC’s goals and business strategy to reach and connect with the targeted audience

– plans, products and services shall align with Marshall Integrated Strategic Communication Plan (MISCP)

– communication plans provide the foundation for integrated communication service and product development and delivery

– key messages identify and articulate strategic objectives and themes to stakeholders

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1 PWS: Section 5.0

• 5.0 Communication Products and Services aligns with communication strategy, planning, integration, and key messaging efforts

– planning, development, review, approval, and/or delivery of executive and senior leadership communications products

– planning, development, review, approval, and/or delivery of employee communications

– media relations communication products and services

– social media is interactive computer-mediated technologies

– planning, developing, writing, proofing, reviewing, editing, posting, and management of unique web content

– plan, organize, staff, and execute outreach activities

(continued on next page)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1 PWS: Section 5.0 (continued)

• 5.0 Communication Products and Services (continued)

– planning, developing, writing, proofing, reviewing, editing, posting, and management of unique speakers bureau activities

– researching and writing clear and consistent responses to public requests for information

– scientific and technical information (STI)

– coordinate, facilitate, and implement Center-Event Management Board (CEMB) and/or OSAC approved special events

– general maintenance and upkeep of MSFC's analog and digital historical archives

– Michoud Assembly Facility (MAF) communication support

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1 PWS: Section 6.0

• 6.0 Exhibit Support exhibits are intended to convey general and technical information to a wide range of audience ages and demographics

– range in size and complexity

– static to mobile, for use in interior and exterior environments

– manage, operate, and maintain MSFC exhibits

– research, develop, and recommend innovation

– maintain the exhibit shop capability

– operate specialized exhibit shop equipment

– utilize specialized exhibit shop information technology (IT) software

– coordinate, plan, and design exhibits

– operation and maintenance of exhibits locally, regionally, nationally, and internationally

– ability to trouble-shoot, repair, and maintain exhibit-related IT 36

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Attachment J-1 PWS: Section 7.0

• 7.0 Indefinite-Delivery Indefinite-Quantity (IDIQ)

– products or services not currently defined under Mission Services

– purchasing of materials, equipment, and/or supplies

– Contractor travel and/or training

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Attachment J-1-A: Mission Services Estimated Annual Banding Levels

• Section J, Attachment J-1-A, Mission Services Estimated Annual Banding Levels

– annual banding levels are to provide an anticipated range and not intended to convey guarantees of work quantities

– performance of these bands is within the FFP Mission Services value

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Attachment J-1-B: WOMS

• Section J, Attachment J-1-B, Work Order Management System (WOMS)

Section 1.0 - SRACES Work Order Management System (WOMS)

– efforts performed by the Contractor shall be planned, processed, approved, and managed via work orders

– administer the Government provided electronic WOMS application which allows for the paperless planning, processing, and management

– work orders shall have specific information identified in Section J, Attachment J-1-B

– on-demand reporting

– financial information for work order having an established financial value as described in Section J, Attachment J-1-B

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Attachment J-1-B: WOMS (continued)

• Section J, Attachment J-1-B, Work Order Management System (WOMS)

Section 2.0 - SRACES WOMS Process

– lifecycle work order process to be implemented by the Contractor, from work order initiation to completion

– details described in Section J, Attachment J-1-B, Section 2.1, Work Order Creation, Change, Routing, and Approval Process

– emergency situations are covered in Section J, Attachment J-1-B, Section 2.2, Special Cases

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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Data Procurement Document (DPD) Attachment J-2

Speaker: Beverly K. Johnson, SEB Voting Member

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DPD Overview - Data Types

• Data Types for Contractual Efforts - the types of data and their contractually applicable requirements for approval/delivery are:

– Type 1

• requires written NASA approval before formal release for use or implementation

– Type 2

• considered approved if the Contractor does not receive NASA disapproval or an extension request from NASA within 45 calendar days

• Contractor shall resubmit data for re-evaluation if disapproved

– Type 3

• does not require NASA approval before formal release for use or implementation

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DPD Overview - Data Requirement Descriptions (DRDs)

• SRACES DRDs (Note: green DRDs will be addressed in their respective Section J attachment)

DRD Number Data Type Title

CD - Contractual Data

1655CD-001 3 On-Site Employee Location Listing

EE - Environmental

1655EE-001 3 Environmental Compliance Report

LS - Logistics Support

1655LS-001 2 Government Property Management Plan

MA - Management

1655MA-001 1 Management Plan

1655MA-002 1 Organizational Conflict of Interest (OCI) Plan

1655MA-003 2 Re-Procurement Data Package

1655MA-004 2 Monthly Banding Levels Progress Report

1655MA-005 2 Performance Requirements Summary (PRS) Monthly Status Report

1655MA-006 2 Bi-Annual Self-Evaluation Report

SA - Safety

1655SA-001 2 On-Site Safety, Health, and Environmental (SHE) Plan

1655SA-002 3 On-Site Mishap and Safety Statistics Reports

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

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DRD 1655CD-001: On-Site Employee Location Listing

• Description/Use/Scope:

– assists MSFC in conducting Contractor floor checks

– provides MSFC with a list of all on-site Contractor employees (including sub-contractor employees) working under this contract and their designated locations

• Initial Submission:

– due 15 calendar days after the effective date of contract

• Submission Frequency:

– due 15 calendar days after every three months of contract performance (i.e., quarterly)

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DRD 1655EE-001: Environmental Compliance Report

• Description/Use/Scope:

– provides the Government data related to Contractor compliance with annual green purchasing requirements

• Initial Submission:

– due 10 calendar days after end of first contract year

• Submission Frequency:

– due 10 calendar days after the end of each contract year of performance (i.e., annually)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

DRD 1655MA-003: Re-Procurement Data Package

• Description/Use/Scope:

– provides MSFC with information on specific items and supporting documentation related to labor resources and associated cost information, to be used for re-procurement activities

• Initial Submission:

– due 15 calendar days after the effective date of contract

• Submission Frequency:

– due 15th day of the month following the end of each contract year of performance (i.e., annually)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

DRD 1655MA-004: Monthly Banding Levels Progress Report

• Description/Use/Scope:

– provides visibility to the Contractor and MSFC management in assessing the cumulative year-to-date banding levels performed, by PWS section, per contract year, for both Mission Services and IDIQ TO efforts

• Initial Submission:

– due 10 calendar days after the effective date of contract

• Submission Frequency:

– due 10th calendar day of each month (i.e., monthly)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

DRD 1655MA-005: PRS Monthly Status Report

• Description/Use/Scope:

– provides visibility to both the Contractor and MSFC management of recent actual and/or potential problems satisfying requirements of the contract

– provides a comprehensive report detailing all recent incidents where APLs were not met in accordance with Section J, Attachment J-3, Performance Requirements Summary (PRS)

– additionally details any problems or concerns the Contractor can identify that may prevent the successful accomplishment of contractual efforts

• Initial Submission:

– due 10th calendar day following the end of the first month's performance

• Submission Frequency:

– due 10th calendar day of each month (i.e., monthly)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

DRD 1655MA-006: Bi-Annual Self-Evaluation Report

• Description/Use/Scope:

– provides visibility to both the Contractor and MSFC management of potential or actual systemic problems meeting PWS requirements, summarizing where APLs were not met during the previous six months of contract activity

• Initial Submission:

– due 15th calendar day following the end of the first six months of contract performance

• Submission Frequency:

– due 15th day of the month following the end of each six months of additional contract performance (i.e., bi-annually: twice a year)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

DRD 1655SA-002: On-Site Mishap and Safety Statistics Reports

• Description/Use/Scope:

– provides initial and follow-up reporting of mishaps, close calls, serious non-occupational injuries or illnesses, and Contractor monthly safety metrics to the Government

• Initial Submission:

– due 10th day of the month after the effective date of contract

• Submission Frequency:

– due 10th calendar of the month (i.e., monthly)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachments J-3, J-4, J-5, J-6

Speaker: Christopher K. James, SEB Technical Member

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-3: Performance Requirements Summary (PRS)

• Establishes eleven acceptable performance levels (APLs) in relation to SRACES contract requirements:

– Work Requirement(s) - requirement(s) associated with Section J, Attachment J-1, Performance Work Statement (PWS)

– Performance Measure(s) / Standard(s) - specific methodology and/or required performance level(s) associated with each work requirement

– Acceptable Performance Level (APL) - the incident rate, when exceeded, indicates the Contractor's quality control is unsatisfactory for the stated work requirement

– Method(s) of Surveillance - outlines the evaluation tool(s) and/or technique(s) that will be utilized to assess Contractor performance of work requirements; the Government is not limited to the tools or techniques listed; others may be implemented as required

– Deduction(s) - associated deduction when APL is exceeded

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-3: Performance Requirements Summary (PRS) (continued)

• Examples:

– PWS Section 2.1.3 - provide contractor staff at no less than the minimum stated qualification requirement levels, per NASA labor category, in accordance with Section J, Attachment J-5, Labor Category Descriptions

– PWS Section 2.1.3 - provide and maintain active employment of 100% of contractor staff in accordance with Section J, Attachment J-8, Contractor's Staffing Plan, and any indefinite-delivery indefinite-quantity (IDIQ) requirements in support of Section J, Attachment J-1, Performance Work Statement (PWS), Section 7.2, Supplemental Communications Products and Services

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-3: Performance Requirements Summary (PRS) (continued)

• Examples: (continued)

– PWS Section 2.1.3 - provide new contractor staff, in a timely fashion, for any negotiated requirement(s) aside from existing Section J, Attachment J-8, Contractor's Staffing Plan, (i.e., new hires for additional in-scope Mission Services requirements) or in response to IDIQ requirements in support of Section J, Attachment J-1, Performance Work Statement (PWS), Section 7.2, Supplemental Communications Products and Services

– PWS Section 2.4.4(c) - provide accurate and timely shipment facilitation of OSAC and/or its customer's property

NOTE: the Government reserves the right to additionally utilize:

• FAR 52.246-2, Inspection of Supplies--Fixed-Price; and

• FAR 52.246-4, Inspection of Services--Fixed-Price

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-4: Applicable Regulations, Procedures, and Documents

• Attachment contains links to applicable regulations, procedures, and documents

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-5: Labor Category Descriptions

• Offeror's are limited to utilizing only the stated NASA labor categories detailed in Section J, Attachment J-5 during the performance of SRACES (i.e., use of alternate labor categories is not permitted)

• "General Responsibilities / Duties / Position Description" and "Minimum Qualification Requirements" do not vary between duty locations (e.g., MSFC and

(MAF))

• "Minimum Qualification Requirements" shall be met/maintained during performance (e.g., proficiencies shall be maintained); Contractor shall supply its assessment/verification for meeting/maintaining all minimums as requested by the Contracting Officer (CO) or Contracting Officer's Representative (COR)

• "General Responsibilities / Duties / Position Description" are representative

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-6: Wage Determination

• Applicable to Contractor employees designated under FAR Subpart 22.10, Service Contract Labor Standards (SCLS) (Note: formerly known as Service Contract Act (SCA) of 1965)

• Purpose of SCLS - to remove artificially low wages as a factor in the competition for Federal service contracts by requiring the payment of not less than locally prevailing wage rates and fringe benefits

• Identified SRACES SCLS non-exempt Contractor personnel:

– Media Specialist II

– Exhibit Technician I

– Exhibit Technician II

– Exhibit Technician III

(Note: see Section I, FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, for equivalent labor category identification listed on Wage Determination) 57

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-6: Wage Determination (continued)

• SCLS exempts those employees that qualify as a bona fide executive, administrative, or professional employee

• SCLS requires the payment of health and welfare, vacation, and holiday pay non-exempt employees

• SCLS does not provide for premium rates of pay for overtime hours worked, but does recognize other Federal laws that do require overtime pay:

– Fair Labor Standards Act

– Contract Work Hours and Safety Standards Act (premium pay is one-and-one-half times the employee's basic hourly rate of pay for all time worked over 40 hours per week)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-6: Wage Determination (continued)

• There are sanctions for failure to comply with mandatory SCLS requirements; if a Contractor fails to comply, the Government may…

– withhold from payments a sum adequate to pay back wages or fringe benefits due employees

– bring legal action against the Contractor

– terminate contract and hold Contractor liable for any resulting cost to Government

– not award contracts to violators for three years

• Offerors are liable for the proper interpretation, application, implementation, and administration of the mandatory provisions of the SCLS, to include ensuring correct usage of Wage Determinations (WDs)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachments J-7, J-8, J-9, J-10, J-11 Contractor's Plans

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-7: Contractor's Management Plan

DRD 1655MA-001: Management Plan

Volume I - Mission Suitability Factor (Subfactor 1)

• Description/Use/Scope:

– to provide a description of the Contractor's management system, organization, and provide insight for accomplishing the requirements set forth in the contract.

• Initial Submission:

– draft due with proposal; final due 15 calendar days after start of Phase-In

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-8: Contractor's Staffing Plan

Attachment J-5: Labor Category Descriptions

Volume I - Mission Suitability Factor (Subfactor 2)

• Offerors shall determine the need and quantity of SRACES staffing, based on their unique skill mix solution

• No requirement to use every NASA labor categories listed

• Offerors are not permitted to utilize alternate labor categories

• Shall support Mission Services PWS efforts over the duration of the SRACES contract (i.e., base period plus any/all option periods)

• Shall additionally account for the management and administrative portion of any IDIQ TOs issued against the SRACES contract

• Should not vary significantly across the base year and any option years

(note: NASA/MSFC envisions SRACES Mission Services requirements to be constant over the life of the contract)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

MSFC 52.215-93, Eligibility Requirements (see Section M)

• The following three Contractor plans will each be considered a separate eligibility requirement for award of SRACES (to include part of the Government’s overall responsibility determination of the small business Offeror)

– Draft Organizational Conflict of Interest (OCI) Plan

– Draft On-Site Safety, Health, and Environmental (SHE) Plan

– Draft Government Property Management Plan

• Each draft plan to be submitted in accordance with their respective DRD per Section J, Attachment J-2, Data Procurement Document (DPD)

• The Government may communicate with offerors about these draft plans outside of the evaluation process (note: this communication does not constitute discussions as defined in FAR 15.306)

• If any of the submitted draft plans cannot be made acceptable to the Government, the offeror will be considered ineligible for award of SRACES

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-9: Contractor's OCI Plan

DRD 1655MA-002: Organizational Conflict of Interest (OCI) Plan

Volume IV - Contract (see Section L, Contract Instructions, Section II)

• Description/Use/Scope:

– to ensure OCIs are appropriately identified, resolved, and reported

• Initial Submission:

– draft requested two weeks prior to proposal due date, but is required no later than with proposal submission; final due 5 business days after start of Phase-In (note: the entire Volume IV - Contract is not requested two weeks prior, only the draft OCI plan / portion of the Volume IV submission)

• Contents:

– Offeror shall ensure all eleven content aspects of DRD 1655MA-002 are fully addressed (see DRD Item 15.3, a through k)

– not a page-limited plan

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-10: Contractor's On-Site SHE Plan

DRD 1655SA-001: On-Site Safety, Health, and Environmental (SHE) Plan

Volume IV - Contract (see Section L, Contract Instructions, Section II)

• Description/Use/Scope:

– describes Contractor's specific approaches and methods to establish and maintain an acceptable SHE program and ensures the work performed by the Contractor at MSFC and MAF is in full compliance with SHE-related requirements and regulations

• Initial Submission:

– draft due with proposal; final due 15 calendar days after start of Phase-In

• Contents:

– Offeror shall ensure all five Core Program Requirements (CPRs) content aspects of DRD 1655SA-001 are fully addressed (see DRD Item 15.3)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-11: Contractor's Government Property Management Plan

DRD 1655LS-001: Government Property Management Plan

Volume IV - Contract (see Section L, Contract Instructions, Section II)

• Description/Use/Scope:

– describes the method of care, control, accounting, and management of Government property

• Initial Submission:

– draft due with proposal; final due 60 calendar days after effective date of contract

• Contents:

– Offeror shall ensure all "property management" and "property outcomes" content aspects of DRD 1655LS-001 are fully addressed (see DRD Item 15.3)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachments J-12, J-13, J-14, J-15, J-16

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-12: Installation-Provided Property and Services

• Covers basic fire, security/protective services; medical services;

janitorial/custodial services; food service; etc. (for on-site efforts)

• (h) Publications

– publications stocked by the installation will be provided

• (i) Desktop Services and Mobile Devices

– desktop workstations seats, networks, servers, and supporting infrastructure will be provided for on-site Contractor personnel

– mobile devices (i.e., cellular phones) may be provided to select Contractor personnel as the Contracting Officer's Representative (COR) deems necessary, in accordance with MSFC policy

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-12: Installation-Provided Property and Services (continued)

• (k) Vehicles / Vehicle Maintenance / Vehicle Fuel

– GSA fleet vehicles and exhibit trailers/transportation vehicles will be provided (to be utilized in support of outreach and exhibits functions)

– maintenance and fuel will be provided for Government-owned vehicles utilized in performance of this contract

• (m) On-Site Work Facilities (to include Machinery / Equipment / Tooling)

– Contractor will be provided utilization of MSFC Building 4631, Exhibits Shop, and its various shop tools, machinery, etc. (to include utilization of forklifts)

– Contractor will be provided utilization of MSFC Building 4465, Publications Warehouse

– facility maintenance and supporting utilities for on-site work facilities will be provided

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-13: Installation-Accountable Government Property (IAGP)

• Over 1,400 articles of Government property are being provided in support of performance of this contract (attachment details full listing of property)

• List to be altered over time as additional property becomes available or is no longer utilized under this contract

Note: PWS Section 2.4.4 requires processing of external partnership loans of OSAC property in accordance with NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management Procedural Requirements

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-14: IDIQ Rates Schedule

• Contractor shall not exceed the hourly labor rates specified in this attachment when pricing TOs

• The fully burdened labor rates contained in this attachment shall be inclusive of all indirect rates and profit (including any indirect profit applied to subcontractor rates by the Contractor)

• The following burdened rates contained in this attachment shall not include profit, nor any indirect profit applied to subcontractor rates (if applicable) by the Contractor:

– Burden Rate for IDIQ Materials, Equipment, and Supplies

– Burden Rate for IDIQ Travel and Training

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-15: IDIQ Task Order (TO) Summary

• A summary of TOs issued under this contract

• Summaries basic TO details:

– TO #

– Modification (Mod) # (if applicable)

– Identification (e.g., title of TO effort)

– Period of Performance (start/end dates)

– Awarded Value (correlates with IDIQ values from Section B, MSFC 52.216-92)

– Section J-3 PRS deductions to date (if applicable)

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Attachment J-16: Acronyms and Abbreviations List

• List of commonly utilized SRACES acronyms and abbreviations

• For mutual use and understanding between the Government and the Contractor

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Key Elements of Contract Sections K, L, and M

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Key Elements of Contract: Section K

• FAR 52.204-8, Annual Representations and Certifications

– the NAICS code for this acquisition is 541715

– the small business size standard is 1,250 employees

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Key Elements of Contract: Section L

• FAR 52.215-1, Instructions to Offerors - Competitive Acquisition

– the Government intends to evaluate proposals and award a contract without discussions with offerors; therefore, the Offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint

– the Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary

• FAR 52.216-1, Type of Contract

– the Government contemplates award of a firm-fixed-price contract with an IDIQ component, to include performance-based deductions, resulting from this solicitation

• FAR 52.222-46, Evaluation of Compensation for Professional Employees

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Key Elements of Contract: Section L

• NFS 1852.215-81, Proposal Page Limitations

– Volume I - Mission Suitability: 125 pages

– Volume II - Price: unlimited

– Volume III - Past Performance: 45 pages

(note: Past Performance Questionnaires, submitted separately and directly to the Government, do not count against this volume's page limitation)

– Volume IV - Contract: unlimited

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Key Elements of Contract: Section L (continued)

• MSFC 52.205-90, Designated Point of Contact

– details the designated point of contact, location for hand delivery, and location for mail delivery for this acquisition

– questions/comments relative to this acquisition shall be submitted via email no later than 2:00 p.m. Central Time, August 21, 2019

– oral questions/comments will not be accepted

– submission of questions/comments via mail delivery or facsimile is not authorized

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Key Elements of Contract: Section L (continued)

• MSFC 52.209-93, Notice of Potential Organizational Conflicts of Interest

– performance of this contract may:

(1) create an OCI with the performance of work under other current NASA contracts and subcontracts;

(2) create an OCI with future NASA contracts and subcontracts; and/or

(3) create an “unequal access to information” OCI with future NASA proposal preparation activities resulting from the SRACES Contractor and/or any subcontractor(s) potentially having access to non-public source-selection information and/or proprietary information in relation to SRACES personnel being embedded/co-located within MSFC's programs/projects in support of OSAC's customers

Be sure to address any/all applicable concerns in Contractor's Draft Organizational Conflict of Interest (OCI) Plan

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Key Elements of Contract: Section L (continued)

• MSFC 52.215-91, Due Date for Receipt of Proposals

– final RFP will detail the required due date and time for receipt of proposals

– Volume III - Past Performance will be requested two weeks prior to required due date

– Draft Organizational Conflict of Interest (OCI) Plan (part of Volume IV - Contract) will be requested two weeks prior to required due date

– hand delivery will only be accepted between 10:00 a.m. and 2:00 p.m.

Central Time on the eventual date(s) noted (i.e., this will be the same window of time available for hand delivery of data requested early, on the respective date, two weeks prior to the required submission due date)

– early submission of data is neither required nor a pre-requisite for proposal submission, provided all volumes are submitted by the specified due date

MARSHALL SPACE FLIGHT CENTER (MSFC), ALABAMA 35812

SRACES

DRFP #80MSFC19R0024

August 19, 2019

Key Elements of Contract: Section L (continued)

• Acquisition Approach

– the acquisition will be conducted utilizing a best value tradeoff between the factors of Mission Suitability, Price, and Past Performance in accordance with FAR Part 15 and NFS Part 1815

– the Government intends to make one award to a small business as a result of this…