Pre-Proposal Conference Presentation.pdf

MCHFSS II

Pre-Proposal Conference

NASA Langley Research Center

December 19, 2024

Mechanical & Composite Hardware Fabrication Support Services II

AGENDA

1:00 PM Opening Remarks – Mike Miltner, OP

1:10 PM Technical Presentation - Greg Draughon, ED

1:40 PM Procurement Information – Mike Miltner, OP

INTRODUCTION/OPENING REMARKS

Welcome to the Pre-Proposal Conference for MCHFSS II

Purpose:

• Provide an overview of the solicitation requirements

• Clarify expectations to help you submit a competitive proposal.

• Answer your questions. (Official responses will be provided in writing).

Ground Rules:

• All oral responses are non-binding; official answers will be provided via written amendment to the SAM Solicitation.

CONFERENCE GUIDELINES

• Questions pertaining to the facility, equipment and RFP must be submitted in writing.

• Nothing stated at this conference should be construed as a revision unless subsequently issued in an amendment or incorporated into the final RFP.

• List of attendees, conference presentation, and response to questions received will be posted on the SAMS website.

TECHNICAL PRESENTATION

Greg Draughon

Source Evaluation Team (SET) Chair

Manufacturing Applications Branch (MAB)

NASA VISION AND MISSION

• Vision

TO DISCOVER AND EXPAND KNOWLEDGE FOR THE BENEFIT OF HUMANITY

• Mission

LEAD AN INNOVATIVE AND SUSTAINABLE PROGRAM OF EXPLORATION WITH

COMMERICAL AND INTERNATIONAL PARTNERS TO ENABLE HUMAN

EXPANSION ACROSS THE SOLAR SYSTEM AND BRING NEW KNOWLEDGE AND

OPPORTUNITIES BACK TO EARTH, SUPPORT GROWTH OF THE NATION’S

ECONOMY IN SPACE AND AERONAUTICS, INCREASE UNDERSTAIND OF THE

UNIVERSE AND OUR PLACE IN IT, WORK WITH INDUSTRY TO IMPROVE

AMERICA’S AEROSPACE TECHNONOGIES, AND ADVANCE AMERICAN

LEADERHIP.

NASA STRATEGIC GOALS

NASA LANGLEY RESEARCH CENTER

ORGANIZATION

ENGINEERING DIRECTORATE

PURPOSE STATEMENT

• The Engineering Directorate provides systems concepts, advanced technology, and flight operational system development to support the research, technology and development objectives of Langley Research Center and NASA.

• The Engineering Directorate is one of the leading NASA engineering organizations for developing and delivering testing hardware, prototypes, and flight systems that make the Agency missions and projects possible.

• The Engineering Directorate acts as the primary service provider for engineering services providing the technical workforce required to accomplish technology projects in support of the Agency’s Mission Directorates as well as teaming with personnel from other NASA Centers, industry and academia.

MISSION & PROGRAM SUPPORT

MANUFACTURING APPLICATIONS BRANCH -

MCHFSS II SUMMARY INFORMATION

• Work is research-oriented, one-of-a-kind flight test articles and assemblies for ground support equipment, aircraft, spaceflight, laboratory, science, research facilities and instrumentation requirements.

• Work is performed in accordance with task orders that shall include performance standards and fabrication specifications in the form of assembly drawings, sketches and/or written requirements describing the work.

• Much of the work is designed and built concurrently with less than fully defined requirements.

• Work is accomplished by highly technical qualified personnel with specialized skills and certifications in various technical areas.

• Contractors work within a blended work force environment side by side with civil service technicians, engineers and researchers to accomplish goals.

• On-site Government facilities at NASA LaRC are provided.

DISTRIBUTION OF FABRICATION TASK

• Request for fabrication services utilizing a Form LF-133 is submitted electronically to the Single Point of Entry Office (SPOE).

• SPOE assigns a unique identifying tracking number to the task and enters it in a government provided Work Order system known as E-2. All drawings, instructions and pertinent information associated with the task are captured as a work package.

• SPOE collaborates with the Shop Work Leads and Assistant Branch Heads to determine make or buy decision. This is usually driven by schedule, technical support availability and machine availability.

• From here the job is assigned to a civil servant, an inhouse contractor(MCHFSS) or distributed to outside companies for bid utilizing contract vehicles such as Blanket Purchase Agreements or (BPA).

• If a MCHSS Contractor is assigned the work:

• Contractor provides an estimate

• Estimate is sent to the Contracting Officer Representative (COR) for review and if in agreement, SPOE begins request for funding

• Once funding is received the COR adds the funding to the contract. Adds the task to the Contractor’s Task Order System and the Contracting Officer (CO) authorizes the work to begin

• At completion of work, hardware is delivered to the requesting organization and all deliverables associated with the work package are uploaded into the E2 Work System and archived for historical reference

MACHINING/MECHANICAL CAPABILITIES

Metallic Test Article Fabrication

General & Precision Machining

CNC Programming and Test Article Fabrication

Exploration Hardware Development

Wind Tunnel Models

Research Aircraft Hardware Development

Wind Tunnel Test Section Modifications

Aircraft Maintenance and Support

Sheet Metal Fabrication

Welding

COMPOSITES CAPABILITIES

Remotely Piloted Vehicles

Instrumentation

Large Composite Structures/Habitats

Research Composite Panels

Wind Tunnel Blade Repair

Additive Manufacturing – Models, Mock-ups, Hardware

Ceramics – Wind Tunnel Models, Hardware

Heating Treating

Material Casting

Precision Composite Specimens

MANUFACTURING APPLICATIONS BRANCH

FABRICATION FACILITIES & CAPABILITIES

B1225 – ADVANCED MACHINING DEVELOPMENT

LAB

• Fab Business Office, Single Point of Entry (SPOE)

• Contract Representative Office – Mechanical & Composites Fab

• Metal Test Article machining and assembly

• CNC programming

• 3 & 5 axis CNC metal machining

• 3 & 5 axis CNC turning centers

• Electronic Discharge Machining (Wire EDM)

• General & Precision Machining (Lathes & Milling Machines)

B1225-FABRICATION CAPABILITIES

B1225-FABRICATION CAPABILITIES

B1238B - COMPOSITES MODEL

DEVELOPMENT LAB & B1237A-MATERIALS

CASTING LAB

• Composite Test Articles

• Instrumentation – Test Articles

• Brazing

• Autoclaves

• Composite Materials Processing

• Automated Composite Ply Cutter

• 3 & 5 axis CNC Composite Materials Machining

• Laser Tracker – Reverse Engineering

• Materials Casting (ceramics & resins)

• Precision Composite Machining

• Metal Powder Additive Manufacturing Systems

B1238B & 1237A FABRICATION

CAPABILITIES

B1238A & 1237B FABRICATION

B1245 – METAL FABRICATION & B1244

HANGAR ANNEX

• Metal Transporting

• Metal Cutting

• Metal Bending

• Metal Rolling

• Sheet Metal Fabrication

• Welding

• Heavy Metal Fab

• Test Article Fabrication

• Aircraft Modification (B1244 Hanger)

B1244 & B1245 FABRICATION

B1244 & B1245 FABRICATION

TUNNELS AND TEST FACILITY SUPPORT

TUNNELS AND TEST FACILITY SUPPORT

14 x22 60 Foot Sphere NTF

8 FHTT Unitary

TDT

PROCUREMENT PRESENTATION

Mike Miltner

Contract Specialist

Office of Procurement (OP)

PROPOSAL PREPARATION INSTRUCTIONS

• Assure proposal contains all necessary information, required documentation and is complete in all aspects. The evaluation is based upon actual material presented and not on the basis of what is implied. See FAR 52.215-1 Instructions to Offers – Competitive Acquisition.

• Ensure that the cost/proposal is consistent with the technical proposal in all respects since the cost/price proposal may be used as an aid to determine the Offeror’s understanding of the technical requirements. Discrepancies may be viewed as a lack of understanding.

• NASA may reject any proposal that fails to comply with all proposal instructions.

• Intent of the Government is to award without discussions.

FINAL RFP INFO

• Contract Type: Cost Plus Fixed Fee, IDIQ

• Ceiling: $25M (see Clause B.6)

• IAGP will be provided (see Clause G.3)

• Task orders will be issued as work is defined (See Clause I.9)

SECTION J - EXHIBITS

• Exhibit A Performance Work Statement (PWS)

• Exhibit B Contract Documentation Requirements

• Exhibit C Register of Wage Determinations

• Exhibit D List of On-Site Equipment

• Exhibit E Safety and Health Plan (To Be submitted after award)

• Exhibit F Organizational Conflict of Interest Avoidance Plan (To Be submitted after award)

• Exhibit G IDIQ Burdened Labor Rates and Fee – Schedule of Rates (To Be proposed)

MCHFSS II PROPOSAL INFO

Proposal Section/Volume Ref. Page Limit Format (Electronic Submission*)

Technical Proposal (Technical Considerations) - Volume I L.16(a) 10 Pages MS Word or Adobe PDF

Past Performance Proposal - (Factor 1) - Volume II L.16(b) 10 Pages MS Word or Adobe PDF

- Consent Letters (see L.16(b)(5)(2) - Not included in page limit

Price Proposal (Factor 2) - Volume III L.16(c) No Limit

(a) Digital Spreadsheets MS Excel and Adobe PDF

(b) Supporting Narrative Adobe PDF

(c) Accounting Systems Letters Adobe PDF

Business Proposal - Volume IV L.16(d) No Limit

- Standard Form (SF) 33 and completed

Sections B-J of the Model Contract, including completed Representations and Certifications (Section K) and all required Exhibits to be proposed by the offeror

L.16(d)(2) MS Word; however, SF 33 (only) may be submitted in either Word or Adobe PDF

- Statement that offer will remain firm for at least 240 calendar days after the date specified for receipt by the Government

L.14 and L.16(2)(iv) MS Word or Adobe PDF

- Submissions Required for Responsibility Considerations L.16 MS Word or Adobe PDF

REPORTS/DELIVERABLES

• Contract Award = Date Contract signed

• Effective Date = Estimated date of June 1, 2025

• The following documents are due after award:

• Safety and Health Plan – 30 days after contract award

• OCI Plan - 30 days after contract award

• Conformable Wage Rate Agreement, if applicable -15 days after effective date

• 533 Baseline report - 30 days after effective date

• IT Security Plan - 30 days after effective date

• Property Plan - 30 days after effective date

• Workmanship Training and Certification Plan - 45 days after effective date

PRICE & PAST PERFORMANCE TRADE-OFF

(PPTO) STRATEGY

• Only offerors rated as “Acceptable” after discussions, if needed, for the Technical Proposal and rated as “Moderate” or above for the Past Performance factor will be eligible for award

• Past Performance will be assessed to arrive at a Level of Confidence rater as set forth in NFS 1815.305. Each confidence rating has a “performance” component and a “pertinence” component.

• Technical Proposal (Technical Considerations)

• Staffing Plan

• ISO 9001 and/or AS9100 Certification

• The contractor’s quality system shall be certified/registered to the ISO 9001 and/or AS9100 standard upon proposal submission.

FACTOR 1 – PAST PERFORMANCE

• Factor 1 – Past Performance

• Offerors shall submit 3 references from within the past 3 years

• Offerors shall provide a basic set of information and document relevancy to the PWS for this effort.

• The term “significant subcontractor” only applies to the Past Performance factor.

• “Significant Subcontractor” is any sub proposed to do 30% or more of any one of the technical performance areas.

FACTOR 2 – PRICE/COST PROPOSAL

• Factor 2 – Cost/Price

• Attachment 2 Cost Forms shall be completed, including narrative.

Subcontractors can submit their forms directly to the Gov’t.

• The Offeror shall propose the direct labor categories and WYE as set forth in Attachment 2. The Offeror shall also propose labor for administration and management as needed.

• The Offeror shall propose ~$200K per year as “plug numbers” for material, equipment, travel and training.

• The Offeror shall include any additional Other Direct Costs (ODCs) other than the categories listed above (e.g. contractor vehicles) and provide basis of estimate.

METHOD OF EVALUATION

(SECTION M)

• Proposals received in response to this solicitation will be evaluated by a Source Evaluation Team (SET) in accordance with NFS 1815.3.

• The Source Selection Authority (SSA), after consultation with the SET and other advisors, will select the Offeror that can perform the contract in a manner most advantageous to the Government, all factors considered.

• Overall, in the selection of a Contractor for contract award, Past Performance is significantly more important than price.

CONTRACTOR-PROVIDED TASK

ORDERING SYSTEM

• The Contractor will provide an Electronic Task Ordering System for the overall authorization and issuance of work.

• The COR provides the following to the Contractor:

• Description of work and any special instructions

• Performance standards and quality assurance standards (where required)

• Delivery date, cost information, and other required information

• Contractor submits estimate.

• Government reviews and approves as appropriate.

SCHEDULE

• Period of Performance:

• June 1, 2025 – May 31, 2030

• Procurement Schedule (Approximate):

• RFP Issued 12/12/2024

• Pre-Proposal Conference 12/19/2024

• Proposals Due 1/23/2025

• Proposal Evaluation Complete 2/26/2025

• Award Date 4/17/2025

• Start of Contract Performance 6/1/2025

Q&A

Questions?

Reminder: All questions must be submitted in writing via email to larc-mchfss2@mail.nasa.gov by 2:00PM EST on December 23, 2024.

mailto:larc-mchfss2@mail.nasa.gov