80KSC026R0022 Combined Synopsis-Solicitation.pdf

Combined Synopsis/Solicitation

This notice is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The following attachments are included for this Solicitation:

80KSC026R0022 SF1449

80KSC026R0022 Attachment J-01 Statement of Work 80KSC026R0022 Attachment J-02 NASA-STD-5008B 80KSC026R0022 Attachment L-01 Firm Fixed Price Template 80KSC026R0022 Attachment L-02 Past Performance Questionnaire 80KSC025R0022 Industry Question Form

This notice is being issued as a Request for Proposal (RFP) under solicitation number 80KSC026R0022 for two Rechargers.

This acquisition is for a total small business set-aside.

The provisions and clauses in the RFP are those in effect through FAC 2026-01 which can be obtained from https://www.acquisition.gov/browse/index/far and https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf.

The NAICS Code and Size Standard are 333914 and 750 employees, respectively. The Offeror must state in their offer their size status for this acquisition.

All responsible sources may submit an offer which must be considered by the agency.

Delivery to Kennedy Space Center (KSC) is required on or before March 31, 2028. Delivery must be free on board (FOB) Destination.

All contractual and technical questions regarding this solicitation must be emailed to Hillary Heard, Lead Contracting Officer at hillary.p.heard@nasa.gov and Ryan Miller, Contract Specialist at ryan.m.miller@nasa.gov, no later than 4:30 p.m. Eastern Time on September 9, 2026.

Offers in response to this combined synopsis/solicitation for the requirements described in the attached Statement of Work must be received no later than 4:30 p.m. Eastern Time on September 14, 2026 via email to: hillary.p.heard@nasa.gov and ryan.m.miller@nasa.gov and must include, solicitation number, FOB destination to this Center, proposed delivery schedule, warranty duration, taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Offerors are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Products and Commercial Services form found at URL:

https://www.gsa.gov/reference/forms/solicitationcontractorder-for-commercial-products-and-commercial-services https://www.acquisition.gov/browse/index/far mailto:ryan.m.miller@nasa.gov https://www.gsa.gov/reference/forms/solicitationcontractorder-for-commercial-products-and-commercial-services https://www.gsa.gov/reference/forms/solicitationcontractorder-for-commercial-products-and-commercial-services

The following clauses and provisions are incorporated; full text of the clauses and provisions may be accessed electronically at:

FAR - FAR Overhaul - Part 52 | Acquisition.GOV

NFS - https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

Offerors must provide the information required by FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services, (Sep 2023) which is incorporated by reference. Addendum to FAR 52.212-1 Offerors-Commercial Products and Commercial Services (Sep 2023), are as follows:

ADDENDUM to FAR 52.212-1 — INSTRUCTIONS TO OFFEROR

The following instructions supplement the provision at FAR 52.212-1, Instructions to Offeror—Commercial Products and Commercial Services.

I. GENERAL

Offeror shall submit a firm-fixed-price proposal to provide and deliver two high pressure, high flow, Nitrogen Rechargers with applicable equipment to Kennedy Space Center

(KSC).

The proposed equipment shall meet all requirements specified in Attachment J-01, Statement of Work, and the terms and conditions of this solicitation.

Proposals shall be clear, concise, and sufficient for the Government to determine compliance with the solicitation requirements.

Oral communications are not acceptable in response to this notice. All responsible sources may submit an offer which shall be considered by the agency.

The Government intends to award without discussions with respective Offeror. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Government in writing with supporting rationale as well as the remedies the Offeror is asking the Government to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal. Offerors shall organize their proposals in accordance with the instructions below.

1.1 Page Limitations and Instructions:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

(a) The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

Proposal Section Page Limit Format Volume 1 Price Not

Applicable Excel Format provided

Volume 2 Technical 7 Pages Portable Document Format (PDF)

Volume 2 Technical Design Process and Instrumentation Diagram (P&ID)

10 Pages PDF

Volume 3 Past Performance 3 Pages for each Project

PDF

Volume 4: Other Required Information As needed PDF

(b) A page is defined as one side of sheet, 8 1/2” × 11”, with at least one-inch margins on all sides, using not smaller than 12 point type. Foldouts count as an equivalent number of 8 1/2” × 11” pages. The metric standard format most closely approximating the described standard 8 1/2” × 11” size may also be used. 11” x 17” pages may be used only for the Volume 2 Technical Design Process and Instrumentation Diagram Other limitations or instructions identified as follows:

(1) All text (excluding text within graphics) shall be searchable.

(2) External hyperlinks are not allowed and linked information will not be evaluated.

(3) Embedded audio or videos are not allowed, and data will not be evaluated.

(4) Except for the Attachment L-01, Firm Fixed Price Template, all pages shall be numbered and include the Offeror’s name, solicitation number, and date in the header or footer section of each page. Text contained within headers and footers will not be evaluated and is not subject to the 12-point type requirement.

(5) Text within graphics shall use a point type not smaller 10-point type. Text within Tables shall use a point type not smaller than 12-point type.

(c) Title pages, pages intentionally left blank (i.e., pages with no proposal material), and tables of contents, are excluded from the page counts specified in paragraph (a) of this provision. Information is to be strictly limited to the content of the volume(s) and section(s). Information that can be construed as belonging in one of the other volumes or sections of the proposal will be so construed and counted against that section’s page limitation.

1.2 Proposal Submission:

A complete proposal shall consist of Four Volumes.

Volume 1: Price Volume 2: Technical Volume 3: Past Performance Volume 4: Other Required Information

VOLUME 1 PRICE:

Price shall consist of the completion of Attachment L-01, Firm Fixed Price Template.

(a) The Offeror shall complete the Attachment L-01, Firm Fixed Price Template, provided in this Solicitation.

(1) The Offeror shall propose a price for CLIN 1 (Recharger - Truck Mounted) or CLIN 2 and CLIN 3 for (Recharger-Trailer and Tractor).

(2) Spare Parts: The Offeror shall propose a unit price for CLIN 4 in accordance with SOW 5.4.(a) price for two cold ends.

(3) Spare Parts: The Offeror shall propose a unit price and Qty for CLIN 5 in accordance with SOW 5.4.(b) for two relief valves for each relief valve on the system. If different relief valves are proposed, the Offeror shall complete the unit price and Qty for each different relief valve proposed by adding lines to the price proposal template.

VOLUME 2: TECHNICAL

The Offeror shall include the following information within its proposal and respond to each Item number and letter.

1. Provide a description overview of the proposed rechargers. Ensure the description addresses each requirement listed in the Statement of Work. Identify the make and model of the Recharger -Truck Mounted or Recharger Trailer and Tractor.

2. A process and instrumentation diagram for the nitrogen side of the rechargers. A parts list, description, make and model number of all major components should be included on the diagram.

3. State the recharger pressure for the following:

a. Liquid nitrogen dewar maximum allowable working pressure.

b. Target operating pressure of the dewar to meet the net positive suction required for the low-pressure liquid nitrogen pump.

c. Gaseous nitrogen discharge maximum allowable working pressure.

4. Include the following flowrate information:

a. State the flowrate of the proposed rechargers.

b. Describe any modifications required to reliably meet lower flowrates of 2,000 standard cubic feet per minute. If none are required, state none.

c. If modifications are required, state within the Technical Volume of the proposal what components are included in the total cost of the rechargers. If none are required, state none.

5. Include the following control logic and software information:

a. State the control logic and software to be utilized during recharger operations.

b. State how the control logic and software:

1. Prevents the low-pressure pump and high-pressure pump from cavitating

2. Adjusts gas discharge temperature to maintain 40°F-100°F

3. Adjusts flow rate

c. If the proposed rechargers do not use automation during recharger operation, providing the applicable sections from the operator instruction manual sufficient to meet requirements.

6. Include the following recharger coating information:

a. Identify the standard for coating the rechargers.

b. If not using NASA-STD-5008, state the equivalent standard for each material type:

1. Surface preparation instructions

2. Coating material

3. Coating thickness

4. Inspection standard

7. Spare Parts

a. Identify the part number and item description for two additional cold ends.

b. Identify the part number(s) and item description(s) for two additional relief values for each relief value on the system

VOLUME 3: PAST PERFORMANCE

The Offeror shall identify up to three contracts or orders performed or currently being performed within the past five years that are relevant to the requirements of this solicitation.

(1) Offerors shall provide the Past Performance Questionnaire, Attachment L-02 to the customer contact. Offerors shall request these customers submit the completed questionnaires via e-mail to the address below prior to September 14, 2026. Past Performance Questionnaires will not be accepted directly from the Offeror. Questionnaires shall be sent by email directly from the Offeror’s past performance source to the Lead Contracting Officer and Contract Specialist listed below.

Name: Hillary Heard, Lead Contracting Officer Ryan Miller, Contract Specialist

Email: hillary.p.heard@nasa.gov and ryan.m.miller@nasa.gov NASA John F. Kennedy Space Center

Kennedy Space Center, Florida 32899

(2) Offerors shall submit, with their proposals, copies of the first page of each past performance questionnaire that the Offeror sends to each customer contact.

NOTE: The Offeror is required to complete the “THIS SECTION TO BE COMPLETED BY THE OFFEROR” area prior to sending the questionnaire to its customer.

The Government may consider past performance information obtained from sources other than those identified by the Offeror.

VOLUME 4: OTHER REQUIRED INFORMATION

1. The SF1449 as outlined in FAR 52.212-1(b) signed by an authorized representative.

2. A copy of the completed Representations and Certifications or completed online (see FAR 52.212-3, OFFEROR REPRESENTATION AND CERTIFICATIONS –

COMMERCIAL ITEMS (OCT 2025), ALTERNATE I (FEB 2024))

3. Proposals shall include the solicitation number, company name, address, CAGE code, point of contact, and business size, FOB destination to this Center, proposed delivery schedule, taxpayer identification number (TIN), identification of any special commercial terms, warranty duration, country of manufacturer, and be signed by an authorized company representative.

4.The Offeror shall include a statement of acceptance of the solicitation provisions and clauses, along with a list and explanation of any exceptions or conditional assumptions made, to include where it is addressed in the proposal. Failure to clearly indicate exceptions to the proposed purchase order terms and conditions contained in this solicitation will be construed as acceptance of them, verbatim. The Offeror is cautioned that exceptions, inaccurate conditional assumptions, or new terms and conditions or clauses may result in the proposal being determined unacceptable, may preclude award to an Offeror if award is made without discussions, or may otherwise affect an Offeror’s competitive standing.

5. The Offeror shall confirm their compliance with FAR Clause 52.225-1 Buy American-Supplies and 52. 225-2 Buy American Certificate.

ADDENDUM TO 52.212-2 — EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, applies to this solicitation and is supplemented as follows.

(a) (1) Evaluation Process:

The Government will make an award, to the responsible Offeror whose offer conforming to the RFP will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate proposals: Technical Acceptability, Price and Past Performance. This acquisition will be conducted using the policies prescribed in FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the procedures of FAR Part 15, Contracting by Negotiation, and award will be made using the lowest-price-technically-acceptable source selection process (as described in FAR 15.103-2). Award will be made on the basis of the total lowest evaluated price for each proposal meeting or exceeding the acceptability standards for non-cost factors.

(1) Offerors will be checked against the List of Parties Excluded from Federal Procurement and Non-procurement programs. Offerors who appear on the List will be eliminated without further consideration.

(2) The Government will establish a price ranking for all CLINS combined from lowest to highest based on the total evaluated price. The lowest price will be evaluated for technical acceptability. If the lowest price is determined to be technically acceptable, then award will be made to that Offeror.

(3) If the Government is unable to make a technical acceptability/unacceptability determination for the lowest priced offer, the Government reserves the right to hold exchanges only with the lowest priced Offeror prior to evaluating the second lowest priced proposal for all CLINS combined. Proposal revisions will not be accepted.

(4) If after exchanges conclude and the lowest priced proposal for all CLINS combined is determined technically acceptable, award will be made to that Offeror. If after exchanges conclude and the lowest priced proposal for all CLINs combined is determined not technically acceptable, the Government will evaluate the second lowest priced proposal for technical acceptability. This process will continue until the lowest priced technically acceptable proposal is identified.

(5) When the contracting officer determines exchanges on matters unrelated to technical acceptability (e.g., industry terms and conditions such as a warranty clause or pricing omissions, discrepancies or other irregularities preventing the Government from determining an Offeror’s total evaluated price) to be necessary, the Government reserves the right to conduct exchanges to resolve these matters.

(6) A written notice of award or acceptance of an offer will be furnished to the successful Offeror within the time for acceptance specified in the offer and shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(2) Price Evaluation:

(a) The Government will evaluate the price proposal in accordance with FAR 15.404 proposal analysis to ensure a fair and reasonable price.

(b) For purposes of source selection, the total evaluated price will consist of the sum of CLINS (1), (4), and (5) if the Offeror proposes Two Rechargers - Truck Mounted or CLINS (2), (3), (4) and (5) if the Offeror proposes Two Rechargers Trailer/ Tractor.

(1) The Recharger – Truck Mounted price per unit will be multiplied by the Quantity (Qty).

(2) The Recharger – Trailer price per unit will be multiplied by the Qty.

(3) The Tractor price per unit will be multiplied by the Qty.

(4) Spare Parts – cold ends per unit will be multiplied by the Qty.

(5) Spare Parts – relief valves. Relief valves will be multiplied by the Qty.

(3) Technical Acceptability:

(a) The Technical Acceptability Factor will be evaluated on a pass/fail basis based on the Offeror’s compliance with the requirements specified in Attachment J-01, Statement of Work (SOW). Only proposals that are individually rated "Acceptable" or "Potentially Acceptable" are evaluated for past performance. An "Unacceptable" rating will result in an overall proposal being rated "Unacceptable", which eliminates the proposal from further consideration and makes the proposal ineligible for award.

(b) Technical Acceptability ratings:

(1) "Acceptable" means the proposal meets the minimum requirements identified in the solicitation for the respective area.

(2) "Unacceptable" means the proposal does not meet the minimum requirements identified in the solicitation for the respective area.

(3) A proposal may be rated "Potentially Acceptable" under a respective area when the Government is unable to make an "Acceptable" or "Unacceptable" determination and clarifications are necessary to validate the information provided to make such a determination. Although an Offeror may receive a rating of "Potentially Acceptable," it does not guarantee that the Offeror will be provided an opportunity to revise its proposal. Because clarifications may enhance the Government's understanding of a proposal, allow reasonable interpretation of a proposal, or facilitate the evaluation process, the Government may assign a rating of "Unacceptable" at the conclusion of clarifications.

(c) The Government will evaluate Technical Acceptability to determine whether –

(1) The Offeror’s proposal provided both the make and model information of the proposed Recharger - Truck Mounted or Recharger Trailer/Tractor and the description addresses each requirement listed in the Statement of Work.

(2) The Offeror provided a Process and Instrumentation Diagram (P&ID) that demonstrates compliance with ASME B31.3 consensus design codes for severe cyclic service. P&ID shall be provided and demonstrate compliance with ASME B31.3 requirements, including all required piping, valves, instruments, relief devices, controls, and equipment tags per SOW 5.1.h.iii.

(3) The maximum allowable working pressure of each of the Offeror’s rechargers meets or exceeds 10,000 psig. The proposed liquid nitrogen dewar's maximum working pressure is capable of receiving pressure offloaded LN2 at 40-50 psig per SOW 5.1.i.iii and includes ASME BPVC Section VIII documentation.

(4) Each of the Offeror’s rechargers (including any modifications) will reliably deliver the required flowrate of 12,000 scfm (720,000 scfh) at 10,000 psig minimum per SOW 5.1.g.iv and meet the pipeline test requirement of 9,500 scfm ± 400 scfm at 6,000-6,500 psig per SOW 5.5.3.b.i. (a-c).

(5) The Offeror’s proposed control logic provides adequate control capability to operate the recharger(s) without damage while maintaining required discharge pressure and temperature.

(6) The Offeror’s proposed protective coating method is equivalent to or meets NASA-STD-5008B requirements.

(7) The Offeror’s proposed spare parts for cold ends and relief valves must be consistent with the part numbers on the proposed rechargers.

(4) Past Performance Evaluation

(a) The Government will evaluate the Offeror’s past performance to determine whether the Offeror has demonstrated a record of satisfactory performance on relevant contracts or orders for similar products or requirements.

(1) Past performance will be evaluated on an acceptable or unacceptable basis. The Offeror’s recent and relevant past performance of work similar in size, content, and complexity to the requirements of this acquisition will be evaluated. Contracts cited by the Offeror shall meet the criteria established in the provision.

(2) The Government will evaluate the Offeror’s past performance in :

(a) Overall project management ability

(b) Completing a project within deadline

(c) Ability to complete project according to specifications

(d) Ability to ensure quality workmanship

(e) Complete deliverables as required

(f) Understanding and compliance with safety requirements

(g) Effectiveness and timeliness of corrective actions

(h) Contractor’s performance regarding cure notices, show cause letters, or terminations for cause/default.

(i) Overall Contractor Performance

(3) The Government may supplement the information contained in the proposal with information obtained from the Government organizations and personnel, commercial sources, public information sources, and, if applicable, data gathered during clarifications and negotiations.

(4) The Government will consider, among other things, the currency and relevance of the information, source of the information, context of the data, and general trends in the Offeror's performance.

(5) An Offeror with no relevant past performance history will not be evaluated Favorably or unfavorably on the basis of past performance.

(b) Past performance acceptability ratings:

(1) An “Acceptable” rating will be assigned when (1) the Offeror’s past performance record indicates at least a rating of “satisfactory” performance on relevant contracts or orders, therefore allowing the Government to have a reasonable expectation that the Offeror will successfully perform the required effort; or (2) the Offeror’s performance record is unknown. See note below in paragraph (c) of this section.

(2) An “Unacceptable” rating will be assigned when the Offeror’s performance record indicates an unsatisfactory record of performance, and therefore, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

(c) Note: In the case of an Offeror with no record of relevant past performance, or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown or neutral past performance. In the context of acceptability/unacceptability, the “unknown” or “neutral” shall be considered “acceptable.”

(6) Responsibility

In addition, Offerors must be deemed responsible in accordance with FAR Subpart 9.1 prior to award.

(b) Not Applicable

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE

Clause(s) at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause 52.252-2, Clauses Incorporated by Reference, of this contract.

(End of Clause)

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, (Nov 2023) is applicable.

LISTING OF FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 DEFINITIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT (JUN 2020) ALT. I (NOV 2021)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV

2023)

52.204-5 WOMEN-OWNED BUSINESS (OTHER THAN SMALL BUSINESS)

(OCT 2014)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT OR VOLUNTARILTY

EXCLUDED (JAN 2025)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (NOV 2015)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONYCONVICTION

UNDER ANY FEDERAL LAW (FEB 2016)

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERICAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

52.215-8 ORDER OF PRECEDENCE - UNIFORM CONTRACT FORMAT (OCT

1997)

52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND

DATA OTHER THAN CERTIFIED COST OR PRICING DATA -

MODIFICATIONS (NOV 2021)

52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE

SMALL BUSINESS CONCERNS (OCT 2022)

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (JAN 2025)

52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (ALT IV) (JAN 2025)

52.219-16 LIQUIDATED DAMAGES-SUBCONTRACTING PLAN (SEP 2021)

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REPRESENTATION

(SEP 2025)

52.222-3 CONVICT LABOR (JUN 2003)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND

REMEDIES (MAR 2026)

52.222-37 EMPLOYMENT REPORTS ON VETERANS (JUN 2020)

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

52.222-50 COMBATING TRAFFICKING IN PERSONS (OCT 2025)

52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL

SAFETY DATA (FEB 2021)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION (MAY 2024)

52.223-11 OZONE-DEPLETING SUBSTANCES AND HIGH GLOBAL

WARMING POTENTIAL HYDROFLUOROCARBONS (MAY 2024)

52.223-12 MAINTENANCE, SERVICE, REPAIR, OR DISPOSAL OF

REFRIGERATION EQUIPMENT AND AIR CONDITIONERS (MAY

2024)

52.223-23 SUSTAINABLE PRODUCTS (MAY 2024)

52.225-1 BUY AMERICAN-SUPPLIES (OCT 2022)

52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (MAY 2024)

52.227-1 AUTHORIZATION AND CONSENT (JUN 2020)

52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND

COPYRIGHT INFRINGEMENT (JUN 2020)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (FEB 2021)

52.232-1 PAYMENTS (APR 1984)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-17 INTEREST (MAY 2014)

52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-29 TERMS FOR FINANCING OF PURCHASES OF COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN

2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.233-1 DISPUTES (MAY 2014)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT

2004)

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS AND

REPRESENTATIONS CERTIFICATIONS (NOV 2025) (DEVIATION)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (FEB 2026)

52.242-5 PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (JAN 2017)

52.242-13 BANKRUPTCY (JUL 1995)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.245-9 USE AND CHARGES (APR 2012)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

52.245-1 GOVERNMENT PROPERTY (SEPT 2021)

52.246-2 INSPECTION OF SUPPLIES – FIXED PRICE (AUG 1996)

52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC

2014)

52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)

52.246-23 LIMITATION OF LIABILITY (FEB 1997)

52.246-26 REPORTING NONCONFORMING ITEMS (AUG 2024)

52.247-34 F.O.B. DESTINATION (NOV 1991)

52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

1852.203-71 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS (JUL 2023)

1852.215-84 OMBUDSMAN (NOV 2023)

1852.233-70 PROTESTS TO NASA (DEC 2015)

1852.237-73 RELEASE OF SENSITIVE INFORMATION (JUN 2005)

(End of clause)

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO

INFLUENCE CERTAIN FEDERAL TRANSACTONS (SEP 2024)

(a) Definitions. As used in this provision-"Lobbying contact" has the meaning provided at 2 U.S.C. 1602(8). The terms "agency," "influencing or attempting to influence," "officer or employee of an agency," "person," "reasonable compensation," and "regularly employed" are defined in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions" (52.203-12).

(b) Prohibition. The prohibition and exceptions contained in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions" (52.203-12) are hereby incorporated by reference in this provision.

(c) Certification. The Offeror, by signing its offer, hereby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of this contract.

(d) Disclosure. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the Offeror with respect to this contract, the Offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The Offeror need not report regularly employed officers or employees of the Offeror to whom payments of reasonable compensation were made.

(e) Penalties. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by 31 U.S.C. 1352. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure required to be filed or amended by this provision, shall be subject to civil penalties as provided in 31 U.S.C.

1352. An imposition of a civil penalty does not prevent the Government from seeking any other remedy that may be applicable.

(End of provision)

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (NOV 2024)

The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. As part of the SAM registration process, the Government collects information, as described in paragraphs (b) through (d) of this provision, that is necessary to identify the Offeror and for the Offeror to be awarded Federal Government contracts. To register in SAM, go to https://www.sam.gov. Allow for processing time when registering in SAM. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at the Federal Acquisition Regulation (FAR) 52.204-13, System for Award Management— Maintenance, of this solicitation.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the Offeror, or that owns or controls one or more entities that control an immediate owner of the Offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the Offeror, that has direct control of the Offeror. Indicators of control include, but are not limited to, one or more of the following:

ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the Offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the Offeror or the other entity under a new name.

Taxpayer identification number means the number required by the Internal Revenue Service (IRS) to be used by the Offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-13, System for Award Management—Maintenance, of this solicitation.

(b) Identifiers. The Offeror shall obtain and provide the following identifying information:

(1) Unique entity identifier (UEI).

https://www.sam.gov/

(i) The Offeror shall obtain a UEI to register in SAM. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI to the Offeror. Go to https://www.sam.gov for instructions on obtaining a UEI.

(ii) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(iii) The Contracting Officer will use the UEI to verify that the Offeror has an active Federal Government contracts registration in SAM.

(2) Taxpayer identification number (TIN).

(i) The Offeror shall provide its TIN or related information to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and implementing regulations issued by the IRS. The Offeror shall consent for TIN validation; and

(3) Commercial and Government Entity (CAGE) code.

(i) The Offeror shall provide a CAGE code and legal business name (Do not use a “doing business as” name) for—

(A) Itself;

(B) Its immediate owner(s), if any;

(C) Its highest-level owner, if any; and

(D) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a Federal contract or grant within the last three years.

(ii) If the Offeror is in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA CAGE Branch will assign a CAGE code to the Offeror as a part of the SAM registration process. For information on obtaining a CAGE code go to https://cage.dla.mil/.

(iii) The Offeror shall get from any immediate and/or highest-level owner(s) their respective CAGE code(s) to provide the code(s) as part of the registration (FAR 52.204-7(b)(3)(i)).

(iv) If the Offeror is located outside of the United States or its outlying areas, and does not already have a CAGE code assigned, the Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then… https://cage.dla.mil/

Located in a country that is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation

Contact the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts)

Located in a country that is not a member of NATO or a sponsored nation

Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)

(c) Representations and certifications.

(1) The following FAR solicitation provisions contain entity-level representations and certifications that the Offeror shall submit as part of their Federal Government contracts registration in SAM:

Provision Title Date

52.204-5 Women-Owned Business (Other Than Small Business) Oct

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations— Representation

Nov

52.209-5 Certification Regarding Responsibility Matters Aug

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

Feb

52.219-1 Small Business Program Representations Feb

52.219-1 Alt I Small Business Program Representations, with its Alternate I Feb

52.219-1 Alt II Small Business Program Representations, with its Alternate II Mar https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

52.226-2 Historically Black College or University and Minority Institution Representation

Oct

(2) By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in paragraph (c)(1) of this provision are current, accurate, and complete. The Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.

(d) Other information. The Offeror shall provide more information on its business operations and type that is necessary to be considered for award of certain contracts and financial information necessary to receive payment under contracts.

(End of provision)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

(a) Definitions. As used in this clause—

Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location (referred to as “CAGE code”);

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).

Unique Entity Identifier (UEI) means an identifier used to identify a specific commercial, nonprofit, or Government entity.

(b) Active registration.

(1) The Contractor shall maintain an active Federal Government contracts registration in the System for Award Management (SAM) at https://www.sam.gov during contract performance and through final payment under this contract. To maintain an active registration in SAM, the Contractor shall review at least annually its registration in SAM and validate that the information is current, accurate, and complete.

(2) The Contractor is responsible for the currency, accuracy, and completeness of the information provided within SAM, and for any liability resulting from the Government’s reliance on inaccurate or incomplete information. Updating SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c) Novation and change-of-name agreements.

(1) If the Contractor has legally changed its business name or “doing business as” name (whichever is shown on the contract), or has transferred the assets used to perform the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in part 42 of the Federal Acquisition Regulation (FAR), the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to —

(i) Change the legal business name in SAM;

(ii) Comply with the requirements of FAR part 42; and

(iii) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with its written notification sufficient documentation to support the legally changed name.

(2) If the Contractor fails to comply with the requirements of paragraph (c)(1) of this clause, or fails to perform the agreement at paragraph (c)(1)(iii) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(d) Assignees.

(1) The Contractor shall not change the legal business name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR part 32). Assignees shall be separately registered in SAM.

(2) Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.

(e) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(f) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. To update a CAGE code, the Contractor shall initiate the change by updating its SAM registration.

(g) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

(End of clause)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision—

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager;

plant manager; head of a division or business segment; and similar positions).

(b) The Offeror □ has □ does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the Offeror checked "has" in paragraph (b) of this provision, the Offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the Offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the Offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in–

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of

$100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the Offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the Offeror has provided the requested information with regard to each occurrence.

(d) The Offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of provision)

52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR

LISTED END PRODUCTS (FEB 2021)

(a) Definition.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

(b) Listed end products. The following end product(s) being acquired under this solicitation is (are) included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor, identified by their country of origin. There is a reasonable basis to believe that listed end products from the listed countries of origin may have been mined, produced, or manufactured by forced or indentured child labor.

Listed End Product Listed Countries of Origin

(c) Certification. The Government will not make award to an Offeror unless the Offeror, by checking the appropriate block, certifies to either paragraph (c)(1) or paragraph (c)(2) of this provision.

☐ (1) The Offeror will not supply any end product listed in paragraph (b) of this provision that was mined, produced, or manufactured in a corresponding country as listed for that end product.

☐ (2) The Offeror may supply an end product listed in paragraph (b) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product.

The Offeror certifies that it has made a good faith effort to determine whether forced or indentured child labor was used to mine, produce, or manufacture such end product. On the basis of those efforts, the Offeror certifies that it is not aware of any such use of child labor.

(End of provision)

52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

(a) Definitions. As used in this clause-

"Active-duty wartime or campaign badge veteran," "Armed Forces service medal veteran," "disabled veteran," "protected veteran," "qualified disabled veteran," and "recently separated veteran" have the meanings given at Federal Acquisition Regulation (FAR) 22.1301.

(b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans and requires affirmative action by the Contractor to employ and advance in employment qualified protected veterans.

(c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts valued at or above the threshold specified in FAR 22.1303(a) on the date of subcontract award, unless exempted by rules, regulations, or orders of the Secretary of Labor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

(End of clause)

52.222-36 AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (JUN

2020)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of the threshold specified in Federal Acquisition Regulation (FAR) 22.1408(a) on the date of subcontract award, unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor.

The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S.