80KSC020R0020 KFLOC Amendment 1 (Final).pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

KFLOC 80KSC020R0020 Amendment 01

The purpose of this amendment is to:

Revise the following within solicitation 80KSC020R0020:

1. Revise Section 1.4, Place of Performance to include language for authorized locations.

2. Revise Section 2.1 to remove FAR 52.227-14, Rights in Data- General.

3. Revise Section 2.7, 1852.245-71 Installation Accountable Government Property.

(JUN 2018).

4. Revise Section 4.2, Data Requirements List to incorporate the following DRDs:

a. 4.2.13 DRD-13, Quarterly Contractor Workforce Report

b. 4.2.14 DRD-14, Advance Notification of Workforce Reduction Report

c. 4.2.15 DRD-15, Quarterly Summary of 3rd Step Labor Grievances and

Arbitrations Report

5. Revise DRD-01 thru DRD-06, DRD-09, DRD-11, and DRD-12 to changing the due dates for the draft plans and the final plans.

6. Revise Section 5.10, Proposal Instructions which extend the proposal due date to no later than 12:00 pm EST July 30, 2020.

Revise the following attachment:

7. Revise Attachment 4.1, Statement of Work to incorporate DRD -14 and DRD-15.

Changes are annotated by the change bars. The following slip pages are attached and shall be incorporated into the solicitation:

Remove and replace Solicitation pages 6, 8, 14, 29, and 38; Attachment 4.1, page 13; and Attachment 4.2, DRD-01 thru DRD-06, DRD-09, DRD-11, and DRD-12.

Add Attachment 4.2, DRD-13 thru DRD-15.

Kennedy Flight Operations (KFLOC) 80KSC020R0020 Amendment 1

1.4 PLACE OF PERFORMANCE

The services to be performed under this contract shall be performed at the following location(s):

1. NASA John F. Kennedy Space Center (KSC);

2. Any other location authorized by the CO.

In the event that other authorized locations result in travel costs, the Government may perform an equitable adjustment of such costs.

(End of clause)

1.5 ADDITIONAL “FLIGHT HOUR” RATE SCHEDULE

The purpose of this clause is to set forth the Firm Fixed Price fully burdened rates, identified in the table below, to be used by the Government in ordering additional flight hours (above the 300 hours up to 600 hours, included as part of the Airframe and Engine Parts) as needed during the period of performance. The rates below will be used to increase the contract value and firm fixed price for the associated CLIN.

Option Period Base Period Option 1 Option 2 Option 3 Option 4 Gov. Fiscal Year FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30

Service Unit

Additional Flight Hour

1 hour $TBP $TBP $TBP $TBP $TBP $TBP $TBP $TBP $TBP $TBP

1.6 EXERCISE OF ADDITIONAL FLIGHT HOURS

At any point during the fiscal year, the Government may unilaterally exercise additional “flight hours” based on the rate per flight hour for the period identified in the Section 1.5, up to an additional 300 flight hours per fiscal year. The Government will exercise “flight hours” prior to exceeding the baseline 300 hours, as needed. At the completion of each fiscal year, the Government will perform an equitable downward adjustment to contract value for any unused “flight hours” exercised, utilizing the same rate as exercised. The increase/decrease in contract value will be reflected in Section 1.2, Services to be Provided.

SECTION 2: ADDENDUM TO 52.212-4, CONTRACT TERMS AND CONDITIONS-

COMMERCIAL ITEMS

2.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

For Federal Acquisition Regulation (FAR) clauses, see:

https://www.acquisition.gov/far/index.html

For NASA FAR Supplement (NFS) clauses, see:

https://www.acquisition.gov/nfs

FEDERAL ACQUISITION REGULATION (FAR) CLAUSES:

52.203-3 GRATUITIES. (APR 1984)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS. (JUN 2020)

52.204-2 SECURITY REQUIREMENTS (AUG 1996)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER

CONTENT PAPER. (MAY 2011)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL. (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-19 INCORPORTATION BY REFERENCE OF REPRESENTATION AND

CERTIFICATION. (DEC 2014)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION

(MAY 2011)

52.223-19 COMPLIANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

(MAY 2011)

52.227-1 AUTHORIZATION AND CONSENT. (DEC 2007)

52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT

INFRINGEMENT. (DEC 2007)

RESERVED

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION. (JAN

1997)

52.236-13 ACCIDENT PREVENTION. (NOV 1991) - ALTERNATE I (NOV 1991)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION. (APR 1984)

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

52.242-13 BANKRUPTCY. (JUL 1995)

52.242-15 STOP-WORK ORDER. (AUG 1989)

52.245-1 GOVERNMENT PROPERTY. (APR 2012) - ALTERNATE I (APR 2012)

(c) The following property and services are provided if checked:

X (1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

X (2) Office furniture.

X (3) Property listed in Attachment 4.3, Installation Accountable Government Property/Administrative Controlled Equipment and Attachment 4.4, Installation Accountable Government Property/Controlled.

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer's prior written approval.

X (4) Supplies from stores stock.

X (5) Publications and blank forms stocked by the installation.

X (6) Safety and fire protection for Contractor personnel and facilities.

X (7) Installation service facilities:

X (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

X (9) Cafeteria privileges for Contractor employees during normal operating hours.

X (10) Building maintenance for facilities occupied by Contractor personnel.

X (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT TO NFS 1852.245-71

For performance of work under this contract, the Government will make available the below listed Government property on a no charge-for-use basis. The Contractor shall use this property in the performance of this contract at the place of performance specified in this contract or at other location(s) as may be approved by the Contracting Officer.

SECTION 4: CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

The following documents are attached hereto and made a part of the contract schedule of supplies and services:

4.1 Statement of Work (SOW)

4.2 Data Requirement List

4.2.1 DRD-01, Corrosion and Erosion Plan

4.2.2 DRD-02, Calibration Certification Plan

4.2.3 DRD-03, Tool Control Plan

4.2.4 DRD-04, Operations and Maintenance Plan for Aerospace Ground Equipment

(AGE)

4.2.5 DRD-05, Quality Assurance Plan

4.2.6 DRD-06, Records Management Program Plan

4.2.7 DRD-07, File Plan and Summary of Records Holdings and Transfer

4.2.8 DRD-08, Safety and Health Plan

4.2.9 DRD-09, Data Impoundment Plan

4.2.10 DRD-10, Aircraft Cost Report

4.2.11 DRD-11, Flight Operations Plan

4.2.12 DRD-12, Employee Training Program Plan

4.2.13 DRD-13, Quarterly Contractor Workforce Report

4.2.14 DRD-14, Advance Notification of Workforce Reduction Report

4.2.15 DRD-15, Quarterly Summary of 3rd Step Labor Grievances and Arbitrations Report

4.3 Installation Accountable Government Property (IAGP)/Administrative Controlled

Equipment (ACE)

4.4 Installation Accountable Government Property (IAGP)/Controlled

4.4 Collective Bargaining Agreement

4.5 Department of Labor Wage Determination No. 2015-4555

4.6 Contractor’s Safety and Health Plan

Workload Indicators

Task Element: Kennedy Space Center Helicopter Maintenance Date:

Work Type: Helicopter operations and maintenance

Work Type Hours per

Day

Shift Estimate d Days/YR

Loc

Est On- Duty Hours/Year

Notes

Launche s

Day Operations - Nominal 8 1 235 Hangar/Air 1880

Night Operations - 8 2 12 Hangar/Air 96

Day Operations - Launch Support 4 1 10 Hangar/Air 40 6

Night Operations - Launch Support 4 2nd/3rd 10 Hangar/Air 40 6

6 day 6 nght 3 one attempt - 12 hours

Day Operations - Crewed Launch 8 1 16 Hangar/Air 128 2

2 2 attempts - 16 hours 1 3 attempts - 12 hours

Night Operations - Crewed Launch 8 2nd/3rd 16 Hangar/Air 128 2

Total: 2312

Assumptions

Nominal night operations: Estimated 3 nights per week 4 times per year for currency

Launch manifest based on current 45th Space Wing published schedule dated

For launches without a published T-0 time, a 50/50 day/night distribution is projected

Spacecraft launch on the first attempt 50% of the time

Spacecraft launch on the second attempt 40% of the time

Spacecraft launch on the third attempt 10% of the time

Crewed Launches require 2 aircraft operational with crews for 3 attempts in a row

5.10 PROPOSAL INSTRUCTIONS

Proposals shall be submitted via email to Lisa Morales (Contracting Officer) and Allyson Grooms (Contract Specialist) no later than 12:00 pm EST July 30, 2020 at lisa.morales-1@nasa.gov and allyson.grooms@nasa.gov. A cover sheet shall be included for each section; Technical Approach and Price. Information shall not be incorporated by reference.

All pages shall be numbered sequentially for each proposal section. All electronic files shall be in PDF format, with any associated tables being provided in Microsoft Excel format.

ATTACHMENT 4.1

Amendment 01

KENNEDY FLIGHT

OPERATIONS CONTRACT

(KFLOC)

STATEMENT OF WORK

(SOW)

ATTACHMENT 4.1

enrichment training; and a copy of FAA Medical Certificate. Reference Section 4, Attachment 4.2.12 (DRD-12, Employee Training Plan)

2.3.1.5. Ensure that all personnel maintain training and clearances required for access to the Kennedy Space Center as NASA contractors. Training classes provided by the Government as a Government Furnished Service

2.3.1.6. Maintain NASA mandated maintenance certification training per NPR 7900.3D (et.seq.), KTI 7900_OPS, and KTI 7900_MX

2.3.1.7. Ensure servicers are trained in refueling/de-fueling procedures and other commodities as may be necessary for aircraft support, in addition to aircraft handling and marshalling procedures. Servicers shall have a minimum of one-year experience working with aircraft ground operations

2.3.1.8. Maintain personnel certification for all required NASA KSC and Shuttle Landing Facility training requirements, and all required NASA KSC safety training. Provide training records to NASA as requested

2.4 Submit the following reports: DRD-14, Advanced Notification of Workforce Reduction Report and DRD-15 Quarterly Summary of 3rd Step Labor Grievances and Arbitrations Report.

ATTACHMENT 4.2

KENNEDY FLIGHT

OPERATIONS CONTRACT

(KFLOC)

DATA REQUIREMENT DOCUMENTS

(DRD)

Data Requirement

Contract Application Information for DRL KFLOC - Section 4, 4.2.1 A. Item Number

DRD-01

B. Line Item Title Corrosion and Erosion Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Corrosion and Erosion Plan within 30 days after to contract start and shall submit the final Plan for approval within 90 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Plan, Corrosion and Erosion

2. Number

DRD-01

3. Use To ensure the Contractor manages corrosion and erosion of the aircraft airframe and engine components.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References

SOW 2.1.5.1.7

8. Preparation Information

The Contractor shall develop and implement a NASA approved corrosion and erosion plan for aircraft operating in a highly corrosive environment. This plan should address steps to identify, prevent, and eliminate corrosion to the airframe and engine components.

Data Requirement

Contract Application Information for DRL KFLOC - Section 4, 4.2.2 A. Item Number

DRD-02

B. Line Item Title Calibration/Certification Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Calibration/Certification Plan within 30 days after contract start and shall submit the final Plan for approval within 90 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Plan, Calibration/Certification

2. Number

DRD-02

3. Use To ensure the Contractor maintains calibration/certification of tools and eqiupment.

4. Date

5. Organization

KFLOC

7. Interrelationship DRD-04, Operations and Maintenance Plan for AGE

6. References

SOW 2.1.5.1.13.1

8. Preparation Information

The Contractor shall develop and implement a NASA approved calibration/certification plan for tools and equipment utilized for maintenance operations that perform critical operations or final measurements.

Data Requirement

Contract Application Information for DRL KFLOC - Section 4, 4.2.3 A. Item Number

DRD-03

B. Line Item Title Tool Control Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft a Tool Control Plan within 30 days after contract start and shall submit the final Plan for approval within 90 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Plan, Tool Control

2. Number

DRD-03

3. Use To ensure the Contractor manages tools and hardware properly.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References

SOW 2.1.5.1.13.3

8. Preparation Information

The Contractor shall develop and implement a NASA approved tool control plan that ensures the accuracy of tool inventories at specific intervals, contains a lost tool process, and prohibits aircraft from flying until all tools used on an aircraft have been accounted for. The tool control plan shall establish policy and responsibilities for implementing, maintaining, controlling, storing, replacing, and inventorying common hand tools. Plan shall include missing tool actions.

Data Requirement

Contract Application Information for DRL KFLOC - Section 4, 4.2.4 A. Item Number

DRD-04

B. Line Item Title Operations and Maintenance Plan for Aircraft Ground Equipment (AGE)

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Operations and Maintenance Plan for Aircraft Ground Equipment (AGE) within 30 days after to contract start and shall submit the final Plan for approval within 90 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Plan, Operations and Maintenance for Aircraft Ground Equipment (AGE)

2. Number

DRD-04

3. Use To ensure the Contractor operates and maintains government furnished property.

4. Date

5. Organization

KFLOC

7. Interrelationship DRD-02, Calibration/Calibration Plan

6. References

SOW 2.1.5.1.19.1

8. Preparation Information

The Contractor shall develop and implement a NASA approved plan to operate and maintain aircraft ground equipment (AGE) identified in Section 4, Attachment 4.3, Installation Accountable Government Property (IAGP)/Administrative Controlled Equipment (ACE) and Attachment 4.4, Installation Accountable Government Property (IAGP)/Controlled. The plan shall discuss procedures to ensure that AGE used on aircraft are safe and operable. The plan shall contain written requirements to document the identification and removal of unserviceable AGE from use and outline what aviation maintenance system will be used to track the data. The plans shall address calibration/certification of AGE.

Data Requirement

Contract Application Information for DRL KFLOC - Section 4, 4.2.5 A. Item Number

DRD-05

B. Line Item Title Quality Assurance Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Quality Assurance Plan within 30 days after contract start and shall submit the final Plan for approval within 90 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Plan, Quality Assurance

2. Number

DRD-05

3. Use To ensure the Contractor ensure proper maintenance, repair, and operations.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References SOW 2.2.1.1 & Block 8

8. Preparation Information

The Contractor shall develop and implement a NASA approved quality assurance plan to ensure maintenance, repair, and operations are conducted in accordance with Kennedy Technical Instruction (KTI-7900 MX, KSC Aircraft Maintenance Manuel). Maintain quality assurance records for inspection and review by NASA.

Data Requirement

Contract Application Information for DRL KFLOC, Section 4, 4.2.6 A. Item Number

DRD-06

B. Line Item Title Records Management Program Plan

C. OPR

IT-A

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See I Remarks

H. As of Date See I Remarks

I. Remarks

The Contractor shall submit a draft Records Management Program Plan within 30 days after contract start and shall submit the final Plan for approval within 90 days after contract start date.

J. Distribution SI-1 (Chief, Flight Operations) AFRC (Procurement Office)

IT-A

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

4 D

Data Requirement Description

1. Title Plan, Records Management Program

2. Number

DRD-06

3. Use To describe the overall approach to the Records Management Program.

4. Date

5. Organization

KFLOC

7. Interrelationship Record Management File Plan Report, DRD-07

6. References SOW 2.2.1.2 & Block 8

8. Preparation Information

The Records Management Program Plan (RMP) shall describe the implementation of a records management program in accordance with the documents referenced in this DRD. The RMP shall provide sufficient detail to demonstrate an understanding of the compliance requirements including the following areas:

I. Program Management

a. Program authorization and organization

b. Guidance and training

c. Internal Evaluations

d. Procedures and Processes

II. Records Creation/Recordkeeping Requirements

a. Creation of records/adequacy of documentation

b. Contractor Records

III. Records Maintenance (General)

a. General

b. Paper-based Records

c. Electronic Records

d. Legacy Records

IV. Maintenance of Special Records

a. Electronic Records

b. Audiovisual Records

c. Cartographic and Architectural Records

Data Requirement

d. Micrographic Record

V. Records Disposition

a. Records Disposition Schedule Implementation

VI. Vital Records

The following definitions are provided for clarification purposes:

1. Government Records

a. Except as provided in 2. of this requirement, all records acquired, generated or maintained by the contractor in its performance of this contract including, but not limited to, documentation of those actions, policies, decisions, operations, reviews, and activities necessary to perform or continue the work performed under the contract, shall be the property of the Government and shall be delivered to the Government or otherwise disposed of by the contractor either as the Contracting Officer or the KSC Records Manager may from time to time direct or, as the Contracting Officer shall direct upon completion or termination of the contract. This sub-paragraph (a) shall not apply to documents owned by third parties that are in the possession of the contractor (e.g. documents containing trade secrets of third parties).

b. To the extent Government records are in the possession of the contractor (e.g., Government-owned, contractor-held), the Government shall have full and prompt access to the same. The Government’s full and prompt access to data or records generated (or otherwise produced or prepared) at, by, or for KSC endure irrespective of form or medium of the data and apply to all such data or records without regard to the date or origination of such data or records, and without regard to ownership.

c. The Government shall have unlimited rights in information incidental to contract administration including administrative and management information created under the contract by the contractor and specified for delivery to NASA in performance of the contract, expressly excluding confidential contractor financial information. The Government shall also have the right to release such administrative and management information to any third party to satisfy the Government’s requirements.

d. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

e. Contractor shall provide capabilities to comply with Federal and Agency records management policies. These policies include the preservation of all records created or received regardless of format or mode of creation/transmission (e-mail, collaborative environments, etc.) or state of completion (draft, final, etc.).

2. Contractor-owned records. Not all records created or received by the contractor are Government records; NASA recognizes the right of the contractor to retain ownership to certain records. contractor-owned records include:

a. Personal notes, logs, memoranda, or other similar documents created by an employee of the contractor for the employee’s own personal convenience and which are not intended for distribution through the normal course of the contractor’s business; and legal records, including legal opinions, litigation files, and documents covered by the attorney-client (i.e., facts confidentially communicated to an attorney from a client for the purpose of seeking legal assistance and opinions given by an attorney based on those facts) and documents covered by the attorney work product privileges.

b. Employment-related records containing personally identifying information concerning employees (e.g., personnel, payroll, and medical records maintained on individual employees of the contractor).

c. Employment-related records not containing personally identifying information concerning employees.

d. Confidential contractor financial information, and correspondence between the contractor and other segments of the contractor located away from the NASA facility (i.e., the contractor's corporate headquarters).

e. Contractor procurement-related records (confidential financial information and correspondence obtained by the contractor for

Data Requirement use in its subcontracts; source selection and other confidential, pre-decisional, or similar documents relating to the contractor’s deliberative process in selecting subcontractors) except for records that fall under 48 CFR Chapter 18 that may apply to NASA.

f. Pre-decisional documents that are a direct part of the contractor's deliberative process in that they make recommendations or express opinions on matters of policy directly affecting the contractor's business operations.

g. The following categories of records maintained pursuant to the technology transfer clause of this contract.

(1) Executed license agreements, including exhibits or appendices containing information on royalties, royalty rates, other financial information, or commercialization plans, and all related documents, notes and correspondence.

(2) The contractor’s protected Cooperative Research and Development Agreement (CRADA) information and appendices to a

CRADA that contain licensing terms and conditions, or royalty or royalty rate information.

(3) Patent, copyright, mask work, and trademark application files and related contractor invention disclosures, documents and correspondence, where the contractor has elected rights or has permission to assert rights and has not relinquished such rights or turned such rights over to the Government.

3. Rights in Data. Ownership of documents by either the Government or the contractor shall not in any way affect the respective rights the parties may otherwise have to data contained on or in the documents under other provisions in the contract.

4. Metadata. Metadata as defined by ISO 15489 3.12 is "data describing context, content, and structure of records and their management through time."

References:

1. NASA Records Management, NPD 1440.6

2. NASA Records Management Program Requirements, NPR 1441.1

3. NASA Records Retention Schedules (as revised), NRRS 1441.1

4. KSC Records Management, KNPR 1440.6

5. Export Control Program NPD 2190.1B

6. 44 U.S.C. Chapters 29, 31, 33.

7. 44 U.S.C. 3501 et seq., Paperwork Reduction Act.

8. 36 CFR Parts 1220-1238.

9. Executive Order 12656, Assignment of Emergency Preparedness Responsibilities, Sections 201, 202, 1901, and 2001 (November 10, 1988), as amended.

10. FAR 52.227-14 and 52.2227-16

11. KSC Clause 52.245-90 and 52.245-97

Data Requirement

Contract Application Information for DRL KFLOC - Section 4, 4.2.7 A. Item Number

DRD-07

B. Line Item Title File Plan and Summary of Records Holdings and Transfers Report

C. OPR

IT-A

D. Type

E. Inspect / Accept

F. Frequency See Block I

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit an initial file plan in accordance with Block 8 within 60 calendar days after contract performance start date. The Contractor shall revise the plan as required.

The Contractor shall submit the initial annual summary report by October 31, 2021, and subsequent annual reports are due by October 31st each year.

J. Distribution SI-1 (Chief, Flight Operations) AFRC (Procurement Office)

IT-A

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Report, File Plan and Summary of Records Holdings and Transfers

2. Number

DRD-07

3. Use

To submit summary of records holdings as specified in stated requirements

4. Date

5. Organization

NASA/KSC IT-A

7. Interrelationship DRD-06 Records Management Program Plan

6. References SOW 2.2.1.2 & Block 8

8. Preparation Information

The file plan shall include at a minimum, the following data:

a. AFS#: NPR 1441.1

b. Item#: NPR 1441.1

c. Record Title: Record Series description, a description of the record and its function.

d. Office of Record: Office responsible for retiring the record at the end of lifecycle.

e. Location: Physical location of records.

f. Retention/Disposition: The period of time the record shall be kept, and how it is treated at the end of its active lifecycle.

g. Permanent vs. Temporary: Designation of permanent status or temporary status of records.

h. Vital Status: Records identified as necessary for continuing operations immediately following an emergency.

i. Volume: Amount of records.

References:

a. NASA Records Management, NPD 1440.6 (As revised)

b. NASA Records Management Program Requirements, NPR 1441.1 (As revised)

c. KSC Records Management, KNPR 1440.6 (As revised)

d. NASA Export Control Program, NPD 2190.1 (As revised)

e. NASA Records Retention Schedules, NRRS 1441.1 (As revised)

Contract Application Information for DRL KFLOC- Section 4, 4.2.8 A. Item Number

DRD-08

B. Line Item Title Safety and Health Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a preliminary Safety and Health Plan with its proposal. The final, detailed plan shall be submitted for approval to the Contracting Officer within 60 days after contract start. The approved S&H Plan shall be incorporated into the contract in Section 4, Attachment 4.5, Contractor's Safety and Health Plan.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Plan, Safety and Health

2. Number

DRD-08

3. Use To ensure the contract is conducted in a safe manner and complies with all S&H directives, instructions, policies, and regulations as listed in this contract. To verify the Contractor intends to be proactive in S&H practices.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References SOW 2.2.1.3 & Block 8

8. Preparation Information

The Contractor's Safety and Health Plan shall comply with the following:

• The plan shall address implementation of each element specified in NFS 1852.223-73, Safety and Health Plan and Appendix E of NPR 8715.3, NASA General Safety Program Requirements.

• The Contractor shall establish and maintain a safety and health program that meets requirements as defined in KNPR 8715.3, Volume 1, Safety Procedural Requirements for Civil Servants/NASA Contractors and KNPR 7900.3, Kennedy Space Center Aviation Safety Program.

• The Contractor shall document processes for reporting and investigating mishaps in accordance with KNPR 8715.3, KSC Safety Practices Procedural Requirements and NPR 8621.1, NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Record keeping.

• The plan shall provide a description of the responsibility, authority and accountability for safety and health including reporting functions of the prime Contractor and subcontractors.

• The Contractor shall review the Safety and Health Plan at least annually and shall revise it as required or when procedures or processes change that affect organizational responsibility, authority, and accountability. The Contractor shall submit the revised Plan to NASA for approval within 30 calendar days of the revision.

Data Requirement

Contract Application Information for DRL KFLOC - Section 4, 4.2.9 A. Item Number

DRD-09

B. Line Item Title Data Impoundment Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Data Impoundment Plan within 30 days after contract start and shall submit the final Plan for approval within 90 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Plan, Data Impoundment

2. Number

DRD-09

3. Use To ensure the Contractor has a impoundment plan in the event of an aircraft accident.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References

SOW 2.2.1.4

8. Preparation Information

The Contractor shall develop and implement a NASA approved data impoundment plan for implementation in the event of an aircraft accident.

Contract Application Information for DRL KFLOC - Section 4, 4.2.10 A. Item Number

DRD-10

B. Line Item Title Aircraft Cost Report

C. OPR

GG

D. Type

E. Inspect / Accept

F. Frequency

MO

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

Provide a monthly cost report of NASA aircraft operations. This product shall be submitted in Microsoft Excel. Report due on the 10th day of the month following the end of previous month.

J. Distribution

GG-C-B

SI-1 (Chief, Flight Operations) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Report, Aircraft Cost

2. Number

DRD-10

3. Use

This report will be used by NASA, Kennedy Space Center, to reflect costs in Agency dictated reporting.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References SOW 2.2.1.6 & Block 8

8. Preparation Information

1. Data shall include a breakout of financial activity as defined in OMB Circular No. A-126, and by appropriate NASA Function Code (attached) as defined in FMM Appendix 9121-52A.

2. Detailed back-up data shall be provided to substantiate all costs.

3. Format shall be at the Contractor’s discretion, but shall include at minimum the data as indicated on the attached sample form.

4. Monthly report due by the 10th working day after the end of each month.

5. Contractor format acceptable as agreed upon by the Government.

See continuation pages

Standard Aircraft Program Cost Element Reporting Category Definitions

VARIABLE COSTS

The variable costs of operating aircraft are those costs that vary depending on how much the aircraft are used. The specific variable cost elements include:

1. Airfield Management – Wages Variable

2. Crew costs - variable - The crew costs which vary according to aircraft usage consist of travel expenses (particularly reimbursement of subsistence (i.e., per diem and miscellaneous expenses), overtime charges, and wages of crew members hired on an hourly or part-time basis.

3. Maintenance costs - variable - Unscheduled maintenance and maintenance scheduled on the basis of flying time vary with aircraft usage and, therefore, the associated costs are considered variable costs. In addition to the costs of normal maintenance activities, variable maintenance costs shall include aircraft refurbishment, such as painting and interior restoration, and costs of or allowances for performing overhauls and modifications required by service bulletins and airworthiness directives. If they wish, agencies may consider all of their maintenance costs as variable costs and account for them accordingly. Otherwise, certain maintenance costs will be considered fixed as described in a subsequent paragraph. Variable maintenance costs include the costs of:

Maintenance labor - variable - This includes all labor (i.e., salaries and wages, benefits, travel, and training) expended by mechanics, technicians, and inspectors, exclusive of labor for engine overhaul, aircraft refurbishment, and/or repair of major components.

4. Maintenance parts - variable - This includes cost of materials and parts consumed in aircraft maintenance and inspections, exclusive of materials and parts for engine overhaul, aircraft refurbishment, and/or repair of major components.

5. Maintenance Subcontracts - variable - This includes all contracted costs for unscheduled maintenance and for maintenance scheduled on a flying hour basis or based on the condition of the part or component.

6. Other variable Miscellaneous Costs

a. Engine overhaul, aircraft refurbishment, and major component repairs - These are the materials and labor costs of overhauling engines, refurbishing aircraft, and/or repairing major aircraft components.

Note 1: In general, the flight hour cost is computed by dividing the costs for a period by the projected hours flown during the period. However, when computing the flight hour cost factor for this cost category, divide the total estimated cost for the activities in this category (e.g., overhaul, refurbishment and major repairs) by the number of flight hours between these activities.

Note 2: Separate cost or reserve accounts for engine overhaul, aircraft refurbishment, major component repairs, and other maintenance cost elements, may, at the agency's discretion, be identified and quantified separately for mission-pertinent information purposes. Reserve accounts are generally used when the aircraft program is funded through a working capital or revolving fund.

b. Fuel and other fluids - The costs of the aviation gasoline, jet fuel, and other fluids (e.g. engine oil, hydraulic fluids and water-methanol) consumed by aircraft.

c. Lease costs - variable - When the cost of leasing an aircraft is based on flight hours, the associated lease or rental costs are considered variable costs.

d. Landing and tie down fees - Landing fees and tie down fees associated with aircraft usage are considered variable costs. Tie down fees for storing an aircraft at its base of operations should be considered part of operations overhead, a fixed cost.

FIXED COSTS

The fixed costs of operating aircraft are those that result from owning and support the aircraft and that do not vary according to aircraft usage. The specific fixed cost elements include:

1. Airfield Management – Wages Variable

2. Crew costs - fixed - The crew costs which do not vary according to aircraft usage consist of salaries, benefits, and training costs. This includes the salaries, benefits, and training costs of crew members who also perform minimal aircraft maintenance. Also included in fixed crew costs are the costs of their charts, personal protective equipment, uniforms, and other personal equipment.

3. Maintenance costs - fixed - This cost category includes certain maintenance and inspection activities which are scheduled on a calendar interval basis and take place regardless of whether or how much the aircraft are flown.

Agencies are encouraged to simplify their accounting systems and account for all maintenance costs as variable costs.

However, if they wish, agencies may account for the following costs as fixed costs:

Maintenance labor - fixed - This includes all projected labor expended by mechanics and inspectors associated with maintenance scheduled on a calendar interval basis. This does not include variable maintenance labor or work on items having a TBO or retirement life.

This category also includes costs associated with unallocated maintenance labor expenses, i.e., associated salaries, benefits, travel expenses and training costs. These costs should be evenly allocated over the number of the aircraft in the fleet.

4. Maintenance parts - fixed - This includes all parts and consumables used for maintenance scheduled on a calendar basis.

5. Maintenance subcontracts - fixed - This includes all contracted costs for maintenance or inspections scheduled on a calendar basis.

6. Other Fixed Costs

a. Lease costs - fixed - When the cost of leasing an aircraft is based on a length of time (e.g., days, weeks, months, or years) and does not vary according to aircraft usage; the associated leased costs are considered fixed costs.

b. Operations overhead - These include all costs, not accounted for elsewhere, and associated with direct management and support of the aircraft program. Examples of such costs include: personnel costs (salaries, benefits, travel, uniform allowances, training, etc.) for management and administrative personnel directly responsible for the aircraft program; building and ground maintenance; janitorial services; lease or rent costs for hangers and administrative buildings and office space; communications and utilities costs; office supplies and equipment;

maintenance and depreciation of support equipment; tie down fees for aircraft located on base; and miscellaneous operational support costs.

c. Administrative overhead - These costs represent a pro-rated share of salaries, office supplies and other expenses of fiscal, accounting, personnel, management, and similar common services performed outside and the aircraft program but which support this program. For purposes of recovering the costs of operations, agencies should exercise their own judgment as to the extent to which aircraft users should bear the administrative overhead costs. Agencies may, for example, decide to charge non-agency users a higher proportion of administrative overhead than agency users. For purposes of A-76 cost comparisons, agencies should compute the actual administrative costs that would be avoided if a decision is made to contract out the operation under study.

d. Self-insurance costs - Aviation activity involves risks and potential casualty losses and liability claims. Theses risks are normally covered in the private sector by purchasing and insurance policy. The government is self insuring;

the Treasury's General Fund is charged for casualty losses and/or liability claims resulting from accidents. For the purposes of analyses, government managers will recognize a cost for "self-insurance" by developing a cost based on rates published in OMB Circular No. A-76.

e. Depreciation - Depreciation represents the cost or value of ownership. Aircraft have a finite useful economic or service life. Depreciation is the method used to spread the cost of the purchase price, less residual value, over an asset's useful life. A-76 provides guidance on computing depreciation charges to be used in computing the fixed costs of an aircraft or aircraft program. Although these costs are not direct outlays in the sense of most other aircraft costs, it is important to recognize them for A-76 cost comparison purposes and when replenishing a working capital fund by recovering the full cost of aircraft operations. Depreciation costs depend on aircraft acquisition or replacement costs, useful life, and residual or salvage value. To calculate the cost of depreciation that shall be allocated to each year, subtract the residual value from the total of the acquisition cost plus any capital improvements and, then, divide by the estimated useful life of the asset.

7. Other Miscellaneous Costs There are certain other costs of the aircraft program which should be recorded but are not appropriate for inclusion in either the variable or fixed cost categories for the purposes of justifying aircraft use or recovering the cost of aircraft operations. These costs include:

a. Accident repair costs - These costs include all parts, materials, equipment and maintenance labor related to repairing accidental damage to airframes or aircraft equipment. Also included are all accident investigation costs.

b. Aircraft costs - This is the basic aircraft inventory or asset account used as the basis for determining aircraft depreciation charges. These costs include the cost of acquiring aircraft and accessories, including transportation and initial installation. Also included are all costs required to bring aircraft and capitalized accessories up to fleet standards.

c. Cost of Capital - The cost of capital is the cost to the Government of acquiring the funds necessary for capital investments. The agency shall use the borrowing rate announced by the Department of Treasury for bonds or notes whose maturities correspond to the useful life of the asset.

9121-52A AIRCRAFT FUNCTION CODES

This 6-digit code is used in the Agency-wide Functional Management System (FMS) to identify aircraft financial transactions, be they procurement, travel, or labor distribution actions. A list of aircraft function codes and their definitions are provided in FMM Appendix 9121-52A.

Except for the following function codes, all previously established function codes are henceforth deleted and shall no longer be used for obligation effective immediately.

FC 00 00 00 Non Aircraft Related Financial Transactions

This function code shall be used to identify any financial transactions not related to aircraft ownership, management and, operations.

FC 50 00 00 Aircraft Ownership, Management, and Operations Financial Transactions

Federal Property Management Regulation 101-37 "Government Aviation Administration and Coordination" requires each Federal agency to establish an aircraft accounting system. FC 50 00 00 aircraft function codes are established to identify, track, and report financial transactions associated with NASA aircraft (including contracted aircraft/aircraft services) ownership, management, and operations. “Aircraft” as used in this document shall also include Uninhabited Aerial Vehicles (UAV) and Systems (UAS).

The six-digit numbering convention of the aircraft function codes is as follows:

• First 2 digits (50) signifies aircraft costs in general;

• Second 2 digits signifies aircraft type;

• Last 2 digits signify aircraft cost type.

Each type of aircraft currently in the NASA inventory is assigned a two-letter identifier as listed in the Aircraft Type Cross Reference Table, (see FMM Appendix 9121-52B). For aircraft specific costs, enter the two-digit identifier in place of the "XX" in the Function Codes. For non-aircraft specific costs or costs that can not be allocated to a specific aircraft type at the time of the financial transaction, please enter “00” in place of the “XX” in the Function Codes. For new aircraft types, for which aircraft type identifiers have not been established, please enter “01” in place of the “XX” in the Function Codes. For non-NASA aircraft costs that should be reimbursed to the performing Center, please enter “99” in place of the “XX” in the Function Codes.

In general, the last two digits of the aircraft function codes are set up to distinguish between aircraft ownership investments, aircraft overhead, and aircraft operations costs. FC 50 XX 10 series codes will be used to represent aircraft investment expenditures, while aircraft overhead and aircraft operations costs fall under FC 50 XX 20 and FC 50 XX 30 series codes, respectively. In the special case where the entire aircraft is the project (such as the HARV aircraft, the X-29, the X-31, etc.), all expenses for those aircraft will be identified as project costs and shall be identified with FC 00 00 00.

Please note that FC 50 00 00, FC 50 00 10, FC 52 00 20, and FC 53 00 30 are headings. Costs shall not be entered into the system using these codes. Lower level Function Codes shall be used instead. If a question arises concerning which code should be used, the cognizant Center Flight Operations Office will be the final determinant.

FC 50 XX 10 Aircraft Ownership Investments

Note: This is a category heading for various aircraft ownership investment expenditures. Investment expenditures shall be identified using lower level Function Codes.

FC 50 XX 11 Aircraft Purchases (KSC FC 501111)

This function code shall be used to identify the purchase costs of an aircraft, or the applicable cost of the purchase contract assigned to the accounting period. It shall also be used to report the expenditures that will lead to complete or partial ownership of aircraft through lease to own and fractional ownership acquisitions.

FC 50 XX 12 Aircraft Permanent Modifications & Upgrades (KSC FC 501112)

This function code shall be…