Attachment 4.2 - DRDs.pdf

ATTACHMENT 4.2

KENNEDY FLIGHT

OPERATIONS CONTRACT

(KFLOC)

DATA REQUIREMENT DOCUMENTS

(DRD)

Data Requirement

Contract Application Information for DRL KFLOC - Section 4, 4.2.1 A. Item Number

DRD-01

B. Line Item Title Corrosion and Erosion Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Corrosion and Erosion Plan within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

No. Type

3 D

Data Requirement Description

1. Title Plan, Corrosion and Erosion

2. Number

DRD-01

3. Use To ensure the Contractor manages corrosion and erosion of the aircraft airframe and engine components.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References

SOW 2.1.5.1.7

8. Preparation Information

The Contractor shall develop and implement a NASA approved corrosion and erosion plan for aircraft operating in a highly corrosive environment. This plan should address steps to identify, prevent, and eliminate corrosion to the airframe and engine components.

Contract Application Information for DRL KFLOC - Section 4, 4.2.2 A. Item Number

DRD-02

B. Line Item Title Calibration/Certification Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Calibration/Certification Plan within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Plan, Calibration/Certification

2. Number

DRD-02

3. Use To ensure the Contractor maintains calibration/certification of tools and eqiupment.

4. Date

5. Organization

KFLOC

7. Interrelationship DRD-04, Operations and Maintenance Plan for AGE

6. References

SOW 2.1.5.1.13.1

8. Preparation Information

The Contractor shall develop and implement a NASA approved calibration/certification plan for tools and equipment utilized for maintenance operations that perform critical operations or final measurements.

Contract Application Information for DRL KFLOC - Section 4, 4.2.3 A. Item Number

DRD-03

B. Line Item Title Tool Control Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft a Tool Control Plan within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Plan, Tool Control

2. Number

DRD-03

3. Use To ensure the Contractor manages tools and hardware properly.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References

SOW 2.1.5.1.13.3

8. Preparation Information

The Contractor shall develop and implement a NASA approved tool control plan that ensures the accuracy of tool inventories at specific intervals, contains a lost tool process, and prohibits aircraft from flying until all tools used on an aircraft have been accounted for. The tool control plan shall establish policy and responsibilities for implementing, maintaining, controlling, storing, replacing, and inventorying common hand tools. Plan shall include missing tool actions.

Contract Application Information for DRL KFLOC - Section 4, 4.2.4 A. Item Number

DRD-04

B. Line Item Title Operations and Maintenance Plan for Aircraft Ground Equipment (AGE)

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Operations and Maintenance Plan for Aircraft Ground Equipment (AGE) within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Plan, Operations and Maintenance for Aircraft Ground Equipment (AGE)

2. Number

DRD-04

3. Use To ensure the Contractor operates and maintains government furnished property.

4. Date

5. Organization

KFLOC

7. Interrelationship DRD-02, Calibration/Calibration Plan

6. References

SOW 2.1.5.1.19.1

8. Preparation Information

The Contractor shall develop and implement a NASA approved plan to operate and maintain aircraft ground equipment (AGE) identified in Section 4, Attachment 4.3, Installation Accountable Government Property (IAGP)/Administrative Controlled Equipment (ACE) and Attachment 4.4, Installation Accountable Government Property (IAGP)/Controlled. The plan shall discuss procedures to ensure that AGE used on aircraft are safe and operable. The plan shall contain written requirements to document the identification and removal of unserviceable AGE from use and outline what aviation maintenance system will be used to track the data. The plans shall address calibration/certification of AGE.

Contract Application Information for DRL KFLOC - Section 4, 4.2.5 A. Item Number

DRD-05

B. Line Item Title Quality Assurance Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Quality Assurance Plan within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Plan, Quality Assurance

2. Number

DRD-05

3. Use To ensure the Contractor ensure proper maintenance, repair, and operations.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References SOW 2.2.1.1 & Block 8

8. Preparation Information

The Contractor shall develop and implement a NASA approved quality assurance plan to ensure maintenance, repair, and operations are conducted in accordance with Kennedy Technical Instruction (KTI-7900 MX, KSC Aircraft Maintenance Manuel). Maintain quality assurance records for inspection and review by NASA.

Contract Application Information for DRL KFLOC, Section 4, 4.2.6 A. Item Number

DRD-06

B. Line Item Title Records Management Program Plan

C. OPR

IT-A

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See I Remarks

H. As of Date See I Remarks

I. Remarks

The Contractor shall submit a draft Records Management Program Plan within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution SI-1 (Chief, Flight Operations) AFRC (Procurement Office)

IT-A

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

4 D

Plan, Records Management Program

2. Number

DRD-06

3. Use To describe the overall approach to the Records Management Program.

4. Date

5. Organization

KFLOC

7. Interrelationship Record Management File Plan Report, DRD-07

6. References SOW 2.2.1.2 & Block 8

8. Preparation Information

The Records Management Program Plan (RMP) shall describe the implementation of a records management program in accordance with the documents referenced in this DRD. The RMP shall provide sufficient detail to demonstrate an understanding of the compliance requirements including the following areas:

I. Program Management

a. Program authorization and organization

b. Guidance and training

c. Internal Evaluations

d. Procedures and Processes

II. Records Creation/Recordkeeping Requirements

a. Creation of records/adequacy of documentation

b. Contractor Records

III. Records Maintenance (General)

a. General

b. Paper-based Records

c. Electronic Records

d. Legacy Records

IV. Maintenance of Special Records

a. Electronic Records

b. Audiovisual Records

c. Cartographic and Architectural Records

d. Micrographic Record

V. Records Disposition

a. Records Disposition Schedule Implementation

VI. Vital Records

The following definitions are provided for clarification purposes:

1. Government Records

a. Except as provided in 2. of this requirement, all records acquired, generated or maintained by the contractor in its performance of this contract including, but not limited to, documentation of those actions, policies, decisions, operations, reviews, and activities necessary to perform or continue the work performed under the contract, shall be the property of the Government and shall be delivered to the Government or otherwise disposed of by the contractor either as the Contracting Officer or the KSC Records Manager may from time to time direct or, as the Contracting Officer shall direct upon completion or termination of the contract. This sub-paragraph (a) shall not apply to documents owned by third parties that are in the possession of the contractor (e.g. documents containing trade secrets of third parties).

b. To the extent Government records are in the possession of the contractor (e.g., Government-owned, contractor-held), the

Government shall have full and prompt access to the same. The Government’s full and prompt access to data or records generated (or otherwise produced or prepared) at, by, or for KSC endure irrespective of form or medium of the data and apply to all such data or records without regard to the date or origination of such data or records, and without regard to ownership.

c. The Government shall have unlimited rights in information incidental to contract administration including administrative and management information created under the contract by the contractor and specified for delivery to NASA in performance of the contract, expressly excluding confidential contractor financial information. The Government shall also have the right to release such administrative and management information to any third party to satisfy the Government’s requirements.

d. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

e. Contractor shall provide capabilities to comply with Federal and Agency records management policies. These policies include the preservation of all records created or received regardless of format or mode of creation/transmission (e-mail, collaborative environments, etc.) or state of completion (draft, final, etc.).

2. Contractor-owned records. Not all records created or received by the contractor are Government records; NASA recognizes the right of the contractor to retain ownership to certain records. contractor-owned records include:

a. Personal notes, logs, memoranda, or other similar documents created by an employee of the contractor for the employee’s own personal convenience and which are not intended for distribution through the normal course of the contractor’s business; and legal records, including legal opinions, litigation files, and documents covered by the attorney-client (i.e., facts confidentially communicated to an attorney from a client for the purpose of seeking legal assistance and opinions given by an attorney based on those facts) and documents covered by the attorney work product privileges.

b. Employment-related records containing personally identifying information concerning employees (e.g., personnel, payroll, and medical records maintained on individual employees of the contractor).

c. Employment-related records not containing personally identifying information concerning employees.

d. Confidential contractor financial information, and correspondence between the contractor and other segments of the contractor located away from the NASA facility (i.e., the contractor's corporate headquarters).

e. Contractor procurement-related records (confidential financial information and correspondence obtained by the contractor for use in its subcontracts; source selection and other confidential, pre-decisional, or similar documents relating to the contractor’s deliberative process in selecting subcontractors) except for records that fall under 48 CFR Chapter 18 that may apply to NASA.

f. Pre-decisional documents that are a direct part of the contractor's deliberative process in that they make recommendations or express opinions on matters of policy directly affecting the contractor's business operations.

g. The following categories of records maintained pursuant to the technology transfer clause of this contract.

(1) Executed license agreements, including exhibits or appendices containing information on royalties, royalty rates, other financial information, or commercialization plans, and all related documents, notes and correspondence.

(2) The contractor’s protected Cooperative Research and Development Agreement (CRADA) information and appendices to a

CRADA that contain licensing terms and conditions, or royalty or royalty rate information.

(3) Patent, copyright, mask work, and trademark application files and related contractor invention disclosures, documents and correspondence, where the contractor has elected rights or has permission to assert rights and has not relinquished such rights or turned such rights over to the Government.

3. Rights in Data. Ownership of documents by either the Government or the contractor shall not in any way affect the respective rights the parties may otherwise have to data contained on or in the documents under other provisions in the contract.

4. Metadata. Metadata as defined by ISO 15489 3.12 is "data describing context, content, and structure of records and their management through time."

References:

1. NASA Records Management, NPD 1440.6

2. NASA Records Management Program Requirements, NPR 1441.1

3. NASA Records Retention Schedules (as revised), NRRS 1441.1

4. KSC Records Management, KNPR 1440.6

5. Export Control Program NPD 2190.1B

6. 44 U.S.C. Chapters 29, 31, 33.

7. 44 U.S.C. 3501 et seq., Paperwork Reduction Act.

8. 36 CFR Parts 1220-1238.

9. Executive Order 12656, Assignment of Emergency Preparedness Responsibilities, Sections 201, 202, 1901, and 2001 (November 10, 1988), as amended.

10. FAR 52.227-14 and 52.2227-16

11. KSC Clause 52.245-90 and 52.245-97

Contract Application Information for DRL KFLOC - Section 4, 4.2.7 A. Item Number

DRD-07

B. Line Item Title File Plan and Summary of Records Holdings and Transfers Report

C. OPR

IT-A

D. Type

E. Inspect / Accept

F. Frequency See Block I

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit an initial file plan in accordance with Block 8 within 60 calendar days after contract performance start date. The Contractor shall revise the plan as required.

The Contractor shall submit the initial annual summary report by October 31, 2021, and subsequent annual reports are due by October 31st each year.

J. Distribution SI-1 (Chief, Flight Operations) AFRC (Procurement Office)

IT-A

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Report, File Plan and Summary of Records Holdings and Transfers

2. Number

DRD-07

3. Use

To submit summary of records holdings as specified in stated requirements

4. Date

5. Organization

NASA/KSC IT-A

7. Interrelationship DRD-06 Records Management Program Plan

6. References SOW 2.2.1.2 & Block 8

8. Preparation Information

The file plan shall include at a minimum, the following data:

a. AFS#: NPR 1441.1

b. Item#: NPR 1441.1

c. Record Title: Record Series description, a description of the record and its function.

d. Office of Record: Office responsible for retiring the record at the end of lifecycle.

e. Location: Physical location of records.

f. Retention/Disposition: The period of time the record shall be kept, and how it is treated at the end of its active lifecycle.

g. Permanent vs. Temporary: Designation of permanent status or temporary status of records.

h. Vital Status: Records identified as necessary for continuing operations immediately following an emergency.

i. Volume: Amount of records.

References:

a. NASA Records Management, NPD 1440.6 (As revised)

b. NASA Records Management Program Requirements, NPR 1441.1 (As revised)

c. KSC Records Management, KNPR 1440.6 (As revised)

d. NASA Export Control Program, NPD 2190.1 (As revised)

e. NASA Records Retention Schedules, NRRS 1441.1 (As revised)

Contract Application Information for DRL KFLOC- Section 4, 4.2.8 A. Item Number

DRD-08

B. Line Item Title Safety and Health Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a preliminary Safety and Health Plan with its proposal. The final, detailed plan shall be submitted for approval to the Contracting Officer within 60 days after contract start. The approved S&H Plan shall be incorporated into the contract in Section 4, Attachment 4.5, Contractor's Safety and Health Plan.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Plan, Safety and Health

2. Number

DRD-08

3. Use To ensure the contract is conducted in a safe manner and complies with all S&H directives, instructions, policies, and regulations as listed in this contract. To verify the Contractor intends to be proactive in S&H practices.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References SOW 2.2.1.3 & Block 8

The Contractor's Safety and Health Plan shall comply with the following:

• The plan shall address implementation of each element specified in NFS 1852.223-73, Safety and Health Plan and Appendix E of NPR 8715.3, NASA General Safety Program Requirements.

• The Contractor shall establish and maintain a safety and health program that meets requirements as defined in KNPR 8715.3, Volume 1, Safety Procedural Requirements for Civil Servants/NASA Contractors and KNPR 7900.3, Kennedy Space Center Aviation Safety Program.

• The Contractor shall document processes for reporting and investigating mishaps in accordance with KNPR 8715.3, KSC Safety Practices Procedural Requirements and NPR 8621.1, NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Record keeping.

• The plan shall provide a description of the responsibility, authority and accountability for safety and health including reporting functions of the prime Contractor and subcontractors.

• The Contractor shall review the Safety and Health Plan at least annually and shall revise it as required or when procedures or processes change that affect organizational responsibility, authority, and accountability. The Contractor shall submit the revised Plan to NASA for approval within 30 calendar days of the revision.

Contract Application Information for DRL KFLOC - Section 4, 4.2.9 A. Item Number

DRD-09

B. Line Item Title Data Impoundment Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Data Impoundment Plan within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Plan, Data Impoundment

2. Number

DRD-09

3. Use To ensure the Contractor has a impoundment plan in the event of an aircraft accident.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References

SOW 2.2.1.4

8. Preparation Information

The Contractor shall develop and implement a NASA approved data impoundment plan for implementation in the event of an aircraft accident.

Contract Application Information for DRL KFLOC - Section 4, 4.2.10 A. Item Number

DRD-10

B. Line Item Title Aircraft Cost Report

C. OPR

GG

D. Type

E. Inspect / Accept

F. Frequency

MO

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

Provide a monthly cost report of NASA aircraft operations. This product shall be submitted in Microsoft Excel. Report due on the 10th day of the month following the end of previous month.

J. Distribution

GG-C-B

SI-1 (Chief, Flight Operations) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Report, Aircraft Cost

2. Number

DRD-10

3. Use

This report will be used by NASA, Kennedy Space Center, to reflect costs in Agency dictated reporting.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References SOW 2.2.1.6 & Block 8

8. Preparation Information

1. Data shall include a breakout of financial activity as defined in OMB Circular No. A-126, and by appropriate NASA Function Code (attached) as defined in FMM Appendix 9121-52A.

2. Detailed back-up data shall be provided to substantiate all costs.

3. Format shall be at the Contractor’s discretion, but shall include at minimum the data as indicated on the attached sample form.

4. Monthly report due by the 10th working day after the end of each month.

5. Contractor format acceptable as agreed upon by the Government.

See continuation pages

Standard Aircraft Program Cost Element Reporting Category Definitions

VARIABLE COSTS

The variable costs of operating aircraft are those costs that vary depending on how much the aircraft are used. The specific variable cost elements include:

1. Airfield Management – Wages Variable

2. Crew costs - variable - The crew costs which vary according to aircraft usage consist of travel expenses (particularly reimbursement of subsistence (i.e., per diem and miscellaneous expenses), overtime charges, and wages of crew members hired on an hourly or part-time basis.

3. Maintenance costs - variable - Unscheduled maintenance and maintenance scheduled on the basis of flying time vary with aircraft usage and, therefore, the associated costs are considered variable costs. In addition to the costs of normal maintenance activities, variable maintenance costs shall include aircraft refurbishment, such as painting and interior restoration, and costs of or allowances for performing overhauls and modifications required by service bulletins and airworthiness directives. If they wish, agencies may consider all of their maintenance costs as variable costs and account for them accordingly. Otherwise, certain maintenance costs will be considered fixed as described in a subsequent paragraph. Variable maintenance costs include the costs of:

Maintenance labor - variable - This includes all labor (i.e., salaries and wages, benefits, travel, and training) expended by mechanics, technicians, and inspectors, exclusive of labor for engine overhaul, aircraft refurbishment, and/or repair of major components.

4. Maintenance parts - variable - This includes cost of materials and parts consumed in aircraft maintenance and inspections, exclusive of materials and parts for engine overhaul, aircraft refurbishment, and/or repair of major components.

5. Maintenance Subcontracts - variable - This includes all contracted costs for unscheduled maintenance and for maintenance scheduled on a flying hour basis or based on the condition of the part or component.

6. Other variable Miscellaneous Costs

a. Engine overhaul, aircraft refurbishment, and major component repairs - These are the materials and labor costs of overhauling engines, refurbishing aircraft, and/or repairing major aircraft components.

Note 1: In general, the flight hour cost is computed by dividing the costs for a period by the projected hours flown during the period. However, when computing the flight hour cost factor for this cost category, divide the total estimated cost for the activities in this category (e.g., overhaul, refurbishment and major repairs) by the number of flight hours between these activities.

Note 2: Separate cost or reserve accounts for engine overhaul, aircraft refurbishment, major component repairs, and other maintenance cost elements, may, at the agency's discretion, be identified and quantified separately for mission-pertinent information purposes. Reserve accounts are generally used when the aircraft program is funded through a working capital or revolving fund.

b. Fuel and other fluids - The costs of the aviation gasoline, jet fuel, and other fluids (e.g. engine oil, hydraulic fluids and water-methanol) consumed by aircraft.

c. Lease costs - variable - When the cost of leasing an aircraft is based on flight hours, the associated lease or rental costs are considered variable costs.

d. Landing and tie down fees - Landing fees and tie down fees associated with aircraft usage are considered variable costs. Tie down fees for storing an aircraft at its base of operations should be considered part of operations overhead, a fixed cost.

FIXED COSTS

The fixed costs of operating aircraft are those that result from owning and support the aircraft and that do not vary according to aircraft usage. The specific fixed cost elements include:

1. Airfield Management – Wages Variable

2. Crew costs - fixed - The crew costs which do not vary according to aircraft usage consist of salaries, benefits, and training costs. This includes the salaries, benefits, and training costs of crew members who also perform minimal aircraft maintenance. Also included in fixed crew costs are the costs of their charts, personal protective equipment, uniforms, and other personal equipment.

3. Maintenance costs - fixed - This cost category includes certain maintenance and inspection activities which are scheduled on a calendar interval basis and take place regardless of whether or how much the aircraft are flown.

Agencies are encouraged to simplify their accounting systems and account for all maintenance costs as variable costs.

However, if they wish, agencies may account for the following costs as fixed costs:

Maintenance labor - fixed - This includes all projected labor expended by mechanics and inspectors associated with maintenance scheduled on a calendar interval basis. This does not include variable maintenance labor or work on items having a TBO or retirement life.

This category also includes costs associated with unallocated maintenance labor expenses, i.e., associated salaries, benefits, travel expenses and training costs. These costs should be evenly allocated over the number of the aircraft in the fleet.

4. Maintenance parts - fixed - This includes all parts and consumables used for maintenance scheduled on a calendar basis.

5. Maintenance subcontracts - fixed - This includes all contracted costs for maintenance or inspections scheduled on a calendar basis.

6. Other Fixed Costs

a. Lease costs - fixed - When the cost of leasing an aircraft is based on a length of time (e.g., days, weeks, months, or years) and does not vary according to aircraft usage; the associated leased costs are considered fixed costs.

b. Operations overhead - These include all costs, not accounted for elsewhere, and associated with direct management and support of the aircraft program. Examples of such costs include: personnel costs (salaries, benefits, travel, uniform allowances, training, etc.) for management and administrative personnel directly responsible for the aircraft program; building and ground maintenance; janitorial services; lease or rent costs for hangers and administrative buildings and office space; communications and utilities costs; office supplies and equipment;

maintenance and depreciation of support equipment; tie down fees for aircraft located on base; and miscellaneous operational support costs.

c. Administrative overhead - These costs represent a pro-rated share of salaries, office supplies and other expenses of fiscal, accounting, personnel, management, and similar common services performed outside and the aircraft program but which support this program. For purposes of recovering the costs of operations, agencies should exercise their own judgment as to the extent to which aircraft users should bear the administrative overhead costs. Agencies may, for example, decide to charge non-agency users a higher proportion of administrative overhead than agency users. For purposes of A-76 cost comparisons, agencies should compute the actual administrative costs that would be avoided if a decision is made to contract out the operation under study.

d. Self-insurance costs - Aviation activity involves risks and potential casualty losses and liability claims. Theses risks are normally covered in the private sector by purchasing and insurance policy. The government is self insuring;

the Treasury's General Fund is charged for casualty losses and/or liability claims resulting from accidents. For the purposes of analyses, government managers will recognize a cost for "self-insurance" by developing a cost based on rates published in OMB Circular No. A-76.

e. Depreciation - Depreciation represents the cost or value of ownership. Aircraft have a finite useful economic or service life. Depreciation is the method used to spread the cost of the purchase price, less residual value, over an asset's useful life. A-76 provides guidance on computing depreciation charges to be used in computing the fixed costs of an aircraft or aircraft program. Although these costs are not direct outlays in the sense of most other aircraft costs, it is important to recognize them for A-76 cost comparison purposes and when replenishing a working capital fund by recovering the full cost of aircraft operations. Depreciation costs depend on aircraft acquisition or replacement costs, useful life, and residual or salvage value. To calculate the cost of depreciation that shall be allocated to each year, subtract the residual value from the total of the acquisition cost plus any capital improvements and, then, divide by the estimated useful life of the asset.

7. Other Miscellaneous Costs There are certain other costs of the aircraft program which should be recorded but are not appropriate for inclusion in either the variable or fixed cost categories for the purposes of justifying aircraft use or recovering the cost of aircraft operations. These costs include:

a. Accident repair costs - These costs include all parts, materials, equipment and maintenance labor related to repairing accidental damage to airframes or aircraft equipment. Also included are all accident investigation costs.

b. Aircraft costs - This is the basic aircraft inventory or asset account used as the basis for determining aircraft depreciation charges. These costs include the cost of acquiring aircraft and accessories, including transportation and initial installation. Also included are all costs required to bring aircraft and capitalized accessories up to fleet standards.

c. Cost of Capital - The cost of capital is the cost to the Government of acquiring the funds necessary for capital investments. The agency shall use the borrowing rate announced by the Department of Treasury for bonds or notes whose maturities correspond to the useful life of the asset.

9121-52A AIRCRAFT FUNCTION CODES

This 6-digit code is used in the Agency-wide Functional Management System (FMS) to identify aircraft financial transactions, be they procurement, travel, or labor distribution actions. A list of aircraft function codes and their definitions are provided in FMM Appendix 9121-52A.

Except for the following function codes, all previously established function codes are henceforth deleted and shall no longer be used for obligation effective immediately.

FC 00 00 00 Non Aircraft Related Financial Transactions

This function code shall be used to identify any financial transactions not related to aircraft ownership, management and, operations.

FC 50 00 00 Aircraft Ownership, Management, and Operations Financial Transactions

Federal Property Management Regulation 101-37 "Government Aviation Administration and Coordination" requires each Federal agency to establish an aircraft accounting system. FC 50 00 00 aircraft function codes are established to identify, track, and report financial transactions associated with NASA aircraft (including contracted aircraft/aircraft services) ownership, management, and operations. “Aircraft” as used in this document shall also include Uninhabited Aerial Vehicles (UAV) and Systems (UAS).

The six-digit numbering convention of the aircraft function codes is as follows:

• First 2 digits (50) signifies aircraft costs in general;

• Second 2 digits signifies aircraft type;

• Last 2 digits signify aircraft cost type.

Each type of aircraft currently in the NASA inventory is assigned a two-letter identifier as listed in the Aircraft Type Cross Reference Table, (see FMM Appendix 9121-52B). For aircraft specific costs, enter the two-digit identifier in place of the "XX" in the Function Codes. For non-aircraft specific costs or costs that can not be allocated to a specific aircraft type at the time of the financial transaction, please enter “00” in place of the “XX” in the Function Codes. For new aircraft types, for which aircraft type identifiers have not been established, please enter “01” in place of the “XX” in the Function Codes. For non-NASA aircraft costs that should be reimbursed to the performing Center, please enter “99” in place of the “XX” in the Function Codes.

In general, the last two digits of the aircraft function codes are set up to distinguish between aircraft ownership investments, aircraft overhead, and aircraft operations costs. FC 50 XX 10 series codes will be used to represent aircraft investment expenditures, while aircraft overhead and aircraft operations costs fall under FC 50 XX 20 and FC 50 XX 30 series codes, respectively. In the special case where the entire aircraft is the project (such as the HARV aircraft, the X-29, the X-31, etc.), all expenses for those aircraft will be identified as project costs and shall be identified with FC 00 00 00.

Please note that FC 50 00 00, FC 50 00 10, FC 52 00 20, and FC 53 00 30 are headings. Costs shall not be entered into the system using these codes. Lower level Function Codes shall be used instead. If a question arises concerning which code should be used, the cognizant Center Flight Operations Office will be the final determinant.

FC 50 XX 10 Aircraft Ownership Investments

Note: This is a category heading for various aircraft ownership investment expenditures. Investment expenditures shall be identified using lower level Function Codes.

FC 50 XX 11 Aircraft Purchases (KSC FC 501111)

This function code shall be used to identify the purchase costs of an aircraft, or the applicable cost of the purchase contract assigned to the accounting period. It shall also be used to report the expenditures that will lead to complete or partial ownership of aircraft through lease to own and fractional ownership acquisitions.

FC 50 XX 12 Aircraft Permanent Modifications & Upgrades (KSC FC 501112)

This function code shall be used to identify permanent aircraft modification and upgrade expenditures, e.g. those that are incorporated to meet general aviation or safety requirements. Permanent aircraft modification and upgrades are those that will be installed in the aircraft for two years or longer. Please exclude temporary modifications and upgrades, e.g. those that are incorporated to perform temporary functions specific to R&D missions, programs, and projects. Please also exclude any costs of science payload development.

FC 50 XX 13 Aircraft Support Asset Purchases (KSC FC 501113)

This function code shall be used to identify purchases of aircraft support equipment, test stands, tools, etc.

FC 50 XX 20 Aircraft Overhead

Note: This is a category heading for various aircraft overhead expenditures. Overhead costs shall be identified using lower level Function Codes.

FC 50 XX 21 Aircraft Administrative Overhead (KSC FC 501121)

This function code shall be used to identify any Corporate and Center G&A costs, which are fixed costs, allocated or assessed to aircraft operations.

FC 50 XX 22 Aircraft Operational Overhead (KSC FC 501122)

This function code shall be used to identify the operational overhead costs, which are fixed costs, associated with aircraft operations. Examples of typical aircraft operational overhead costs are:

• Salaries and paid benefits of government personnel and costs of contractor personnel performing aircraft operations management functions.

• Allocated Airfield, Facilities, and IT costs.

• Other aircraft operations overhead costs: e.g. home base airport costs not included in allocated facility costs and operational management consultant service costs.

FC 50 XX 30 Aircraft Operations – Fixed and Variable Costs

Note: This is a category heading for various aircraft operations costs. Aircraft Operations costs shall be reported using lower level Function Codes.

Fixed costs are those expenses incurred even if aircraft is not flown. Storage fees, calendar-based maintenance, and aircrew and maintenance crew personnel costs are typical fixed aircraft operation costs.

Variable aircraft operation costs are those expenses incurred as the aircraft is flown. Typical variable aircraft operation costs are those expenses that are incurred by flight hours or take offs and landings, etc. Fuel and other consumables costs are also typical variable aircraft operation costs. “Power By

The Hour” type engine costs are treated as variable aircraft operation costs as well.

While some operational costs, fuel for example, are always considered as fixed or variable costs, the fixed and variable nature of the aircraft activity being acquired, such as procurement of parts or services, can not be pre-determined at the time of obligation. Aircraft operators shall use aircraft operational data to assess or allocate costs into fixed and variable categories for reporting to Headquarters.

FC 50 XX 31 Aircraft Flight Crew Costs (KSC FC 501131)

This function code shall be used to identify government and contractor flight crew personnel costs, which include salaries, benefits, recurrent training, qualification, and travel costs associated with training and qualification. Flight crew costs can be either fixed or variable costs. Full time Government and contractor flight crew salaries and benefits are fixed costs. Costs associated with overtime, part time, and temporary government and contractor flight crew are considered variable costs. Travel costs associated with aircraft missions are also considered variable costs. Aircraft operators shall assess or allocate costs into fixed and variable categories for reporting to Headquarters.

FC 50 XX 32 Aircraft Maintenance Crew (KSC FC 501132)

This code shall be used to identify costs for government and contractor on-site maintenance crew personnel costs, which include salaries, benefits, recurrent training, qualification, and travel costs associated with training and qualification. Maintenance crew costs can be either fixed or variable costs. Full time Government and contractor maintenance crew salaries and benefits are fixed costs.

Costs associated with overtime, part time, and temporary government and contractor flight crew are considered variable costs. Travel costs associated with aircraft missions are also considered variable costs. Aircraft operators shall use aircraft operational data to assess or allocate costs into fixed and variable categories for reporting to Headquarters.

FC 50 XX 33 Aircraft Maintenance Parts and Material (KSC FC 501133)

This function code shall be used to identify the costs of parts and material used in performing aircraft and engine maintenance and repair that are performed at the home operating base. Typically, these types of maintenance are performed by on-site civilian or contractor maintenance crew. Maintenance parts can be either fixed or variable costs depending on the nature of the maintenance action. Calendar driven maintenance are considered fixed costs, while maintenance scheduled based on flight hours, take-off and landing cycles, etc., and unscheduled maintenance and repairs are considered variable costs. Aircraft operators shall use aircraft operational data to assess or allocate costs into fixed and variable categories for reporting to Headquarters.

FC 50 XX 34 Aircraft Outsourced Maintenance (KSC FC 501134)

This function code shall be used to identify costs of aircraft and engine maintenance and repairs that are done, normally off-site, by other government agencies or contractors other than the on-site contractor maintainers, which shall be covered by FC 50 XX 32. Outsourced maintenance can be either fixed or variable costs depending on the nature of the maintenance action. Calendar driven maintenance are considered fixed costs, while maintenance scheduled based on flight hours, take-off and landing cycles, etc., and unscheduled maintenance and repairs are considered variable costs.

Aircraft operators shall use aircraft operational data to assess or allocate costs into fixed and variable categories for reporting to Headquarters.

FC 50 XX 35 Aircraft Petroleum and Other Lubricants (POL) & Consumable Gases (KSC FC 501135)

This function code shall be used to identify costs of fuel, oil, hydraulics, hydrazine, and other fluids consumed by the aircraft. It shall also be used for costs of oxygen, nitrogen, and any other gases consumed by the aircraft. These costs are considered variable costs.

FC 50 XX 36 Flight Support and Ground Service (KSC FC 501136)

This function code shall be used to identify flight Support and ground service costs, such as landing, tie-down, and other airport service fees at deployed locations. These costs are considered variable costs.

FC 50 XX 37 Aircraft Contracted Aviation Services (CAS) Costs (KSC FC 501137)

This function code shall be used to identify any lease, rental, charter, fractional ownership, and other types of variable CAS costs that are incurred as aircraft are flown. This code shall also be used to identify costs for aircraft services provided by other Government agencies. These costs can be either fixed or variable costs depending on the contractual agreement. Variable costs are usually per flight or per flight hour charges. Fixed costs are usually the monthly charges regardless of flights flown.

Aircraft operators shall use aircraft operational data to assess or allocate costs into fixed and variable categories for reporting to Headquarters.

FC 50 XX 38 Other Aircraft Operating Costs (KSC FC 501138)

Despite best attempts to cover all contingencies, there may well be aircraft operating costs that cannot fit the above defined function codes. This code shall be used to identify all other variable operating costs that are not covered by the other FC 50 XX 30 series codes. These costs can be either fixed or variable depending on the nature of the transaction. Aircraft operators shall use aircraft operational data to assess or allocate costs into fixed and variable categories for reporting to Headquarters.

9121-52B AIRCRAFT TYPE CROSS-REFERENCE TABLE

ACFT TYPE CODE CENTERS REMARKS

Non-Aircraft Specific 00 N/A

New Aircraft Type 01 N/A

Non-NASA Aircraft 99 N/A

Small UAV (<200 lb) 81 N/A

Medium UAV (200 – 500 lb) 82 N/A

Large UAV (>500 lb) 83 N/A

Boeing 747 74 ARC, JSC

B-52 52 DFRC

BE-200 07 DFRC, GSFC (WFF), LaRC

ER-2 72 DFRC

F-15 15 DFRC

F-16 16 DFRC

F-18 18 DFRC

G-III 03 DFRC, HQ

PIK-20E 20 DFRC

T-34 34 DFRC, GRC

YO-3A 33 DFRC/ARC

DC-8 08 GSFC (WFF)

P-3 42 GSFC (WFF)

DHC-6 (Twin Otter) 06 GRC

Learjet 20 Series 24 GRC

S-3B 43 GRC

B-377 (Super Guppy) 37 JSC

DC-9 09 JSC

G-II 02 JSC, MSFC

T-38 38 JSC, DFRC

WB-57 57 JSC

UH-1H & Airbus H135 11 KSC, LaRC

Boeing 757 75 LaRC

General Aviation Aircraft 04 LaRC

OV-10 10 LaRC

Contract Application Information for DRL KFLOC - Section 4, 4.2.11 A. Item Number

DRD-11

B. Line Item Title Flight Operations Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Flight Operataions Plan within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Plan, Flight Operations

2. Number

DRD-11

3. Use To ensure the Contractor conducts quality surveillance of the aircraft fuel.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References

SOW 2.2.1.8

The Contractor shall develop and implement a NASA approved flight operations procedure.

Contract Application Information for DRL KFLOC - Section 4, 4.2.12 A. Item Number

DRD-12

B. Line Item Title Employee Training Program/Plan

C. OPR

SI-1

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I

H. As of Date See Block I

I. Remarks

The Contractor shall submit a draft Employee Training Program/Plan within 30 days prior to contract start and shall submit the final Plan for approval within 60 days after contract start date.

J. Distribution

SI-1 (Chief, Flight Operations) SI-1 (Aviation Safety Officer) AFRC (Procurement Office)

D= Electronic submission. Product shall be compatible with Microsoft Office suite of software.

Totals

Plan, Employee Training Program

2. Number

DRD-12

3. Use To ensure the Contractor's workforce are properly trained and certified to operate aircraft functions.

4. Date

5. Organization

KFLOC

7. Interrelationship 6. References SOW 2.3.1.4 & Block 8

8. Preparation Information

The Contractor shall establish and maintain a training program compliant with applicable FAA certification requirements, NASA NPR 7900.3D (et. seq.), KTI 7900_OPS, and KTI 7900_MX to ensure all maintenance, flight mechanic, and other crew position personnel are trained, qualified, and certified for their position. Maintain training records including: certified record of ratings held;

certified record of all formal training; record indicating that the maintenance and inspection procedures have been read and understood; other pertinent records relating to maintenance enrichment training; and a copy of FAA Medical Certificate.