ASR DRFP.pdf

National Aeronautics and Space Administration

Lyndon B. Johnson Space Center 2101 NASA Parkway Houston, Texas 77058-3696

May 27, 2025

BL-25-023

TO: All Potential Offerors

SUBJECT: Draft Request for Proposal (DRFP), Solicitation No. 80JSC025ASREG, for the Advanced Spacesuit Regulator (ASR)

You are invited to review and comment on the National Aeronautics and Space Administration (NASA) Lyndon B. Johnson Space Center’s Advanced Spacesuit Regulator (ASR) Contract solicitation.

The primary objective of this requirement is to develop a next-generation oxygen regulator for spacesuits, designed to meet the highest standards of functionality and safety. This advanced system will play a crucial role in supporting mission objectives and will serve as an essential component for future NASA and commercial missions to the Moon and beyond. Additionally, the ASR acquisition may address the evolving needs of other NASA Centers, including enhancements to oxygen regulation systems, integration of advanced filtration technologies, and electronic control mechanisms for precise set-pressure adjustments.

Potential Offerors are encouraged to comment on all aspects of the draft solicitation, including the requirements, intellectual property clauses, schedules, proposal instructions, proposal page count, and evaluation approaches, any perceived safety, occupational health, security (including information technology security), environmental, export control, and/or other programmatic risk issues associated with performance of the work.

NASA reserves the right to select for award one, multiple, or none of the proposals received in response to this solicitation. The contract type is Cost-Plus-Fixed-Fee (CPFF). An approved accounting system is required for award per M.3(b)(2) of this document.

Offerors may propose their preferred periods of performance, but all contracts must end no later than June 30, 2027. Since this is not a follow-on acquisition, no phase-in period is applicable.

Offerors should refer to Section L.9, JSC 52.215-126 PERIOD COVERED BY PROCUREMENT (AUG 2018) for submission requirements related to the performance period.

This acquisition will be procured using full and open competition. The North American Industry Classification System (NAICS) code for this acquisition is 336419, Other Guided Missile and Space Vehicle Parts and Auxiliary Equipment Manufacturing. Under this NAICS code, the Small Business Size Standard is 1,050 employees.

Potential Offerors should ensure its company is listed in the online database(s) for the following:

a) System for award management: https://www.sam.gov/SAM/ https://www.sam.gov/SAM/

b) U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212 Reports:

https://vets4212.dol.gov/vets4212/

c) US Government’s unique entity identifier (UEI): https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update

The current planned release date for the Final Request for Proposal (RFP) is on or about June 24, 2025, with proposals being due approximately 30 calendar days later.

The anticipated contract award date will be October 1, 2025, or sooner with an immediate effective date. The contract will be performed primarily offsite at the contractor’s chosen facility. Additional testing may be performed onsite at NASA’s Johnson Space Center and White Sands Test Facility as provided in the Statement of Work, or via technical direction.

The following additional information is provided to assist in understanding this acquisition:

1. Throughout the solicitation “TBD” is a fill-in to be completed by the Contracting Officer prior to award, and “OFI” is a fill-in to be completed by the Offerors in their proposal submission.

2. After release of the final RFP, the ASR Pre-Solicitation Conference is anticipated to be held one week after the release of the final RFP. Notice will be posted on www.SAM.gov and the acquisition website noted below.

https://www.nasa.gov/johnson/jsc-procurement/asr/

3. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should refer to NFS clause 1852.209-71 Limitation of Future Contracting, for a description of the potential conflict(s) and any restrictions on future contracting. Section I also includes 1852.237-72 - Access to Sensitive Information, and 1852.237-73 - Release of Sensitive Information which are incorporated by reference.

4. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Potential Offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that need to be addressed prior to the submission of proposal files through NASA’s EFSS Box. The EFSS Box for this acquisition can be accessed at:

https://nasagov.app.box.com/f/55435bc75801489497b308a0df848963

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Ombudsman for this acquisition is Donna M. Shafer, donna.m.shafer@nasa.gov, 281-483-4258.

https://vets4212.dol.gov/vets4212/ https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update http://www.sam.gov/ https://www.nasa.gov/johnson/jsc-procurement/asr/ https://nasagov.app.box.com/f/55435bc75801489497b308a0df848963 mailto:donna.m.shafer@nasa.gov

This DRFP is not a solicitation and NASA is not requesting proposals. This DRFP does not commit NASA Johnson Space Center to pay any proposal preparation costs, nor does it obligate NASA Johnson Space Center to procure or contract for this requirement. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the Offeror for performing any of the work called for in this solicitation.

Any comments regarding the DRFP should be submitted electronically in writing, to Patricia K.

Parker, Contracting Officer, at patricia.k.parker@mail.nasa.gov, and the Offeror shall courtesy copy

(cc) Contract Specialist, Frank D. Cunningham II at frank.d.cunningham@nasa.gov by June 10, 2025. If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/ comments shall be marked appropriately.

However, questions that are marked as containing confidential, proprietary, competition sensitive or business information will not be provided a Government response. The Government will consider all comments received in preparation of the Final RFP. To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFP. Some DRFP questions and comments may receive a posted response to the government-wide point of entry (GPE) if the Contracting Officer determines that a response would facilitate additional understanding of the solicitation. The Government may also respond via the GPE to comments and/or questions received following the issuance of the Final Request for Proposal (RFP).

Patricia K. Parker Contracting Officer

Enclosures:

Draft Request for Proposal mailto:patricia.k.parker@mail.nasa.gov mailto:frank.d.cunningham@nasa.gov

DETAILED TABLE OF CONTENTS

SECTION A - TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

B.2 NFS 1852.216-74 ESTIMATED COST AND FIXED FEE (DEC 1991)

B.3 NFS 1852.232-81 CONTRACT FUNDING. (JUN 1990)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF

WORKSPECIFICATIONS/STATEMENT OF WORK

1. GENERAL

1.1 Purpose

1.2 Background

1.3 Scope of Effort

1.3.1 BASE

1.3.3 OPTION 2 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE

PERIOD OF PERFORMANCE)

1.3.4 OPTION 3 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE

PERIOD OF PERFORMANCE)

1.4 Compliance Matrix

2. DELIVERABLES

2.1 Base

2.2 Option 1 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD OF

PERFORMANCE)

2.3 Option 2 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD OF

PERFORMANCE)

2.4 Option 3 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD OF

PERFORMANCE)

3. NASA FACILITIES

3.1 Ground Support Equipment

3.1.1 CONTROLLED GSE (CLASS GSE):

3.1.2 UNCONTROLLED SUPPORT EQUIPMENT (CLASS 3 OR UNCONTROLLED):

3.2 Facilities

3.2.1 JSC BUILDING 7 SPACE SUIT SYSTEMS LABORATORY (SSSL)

3.2.2 JSC BUILDING 7 PLSS DEVELOPMENT LAB

DRAFT

3.2.3 JSC BUILDINGS 32/33 THERMAL/VACUUM CHAMBERS

3.2.4 JSC BUILDING 13 STRUCTURES LAB

3.2.5 JSC BUILDING 14 EMI/EMC LAB

3.2.6 WHITE SANDS TEST FACILITY (WSTF)

SECTION D - PACKAGING AND MARKING

D.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

D.2 NFS 1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT EQUIPMENT

(JAN 2011)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

E.2 FAR 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014) . 1

E.3 NFS 1852.246-71 GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS

(OCT 1988)

E.2 NFS 1852.246-72 MATERIAL INSPECTION AND RECEIVING REPORT (APR 2015)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

F.2 JSC 52.247-95 FLIGHT ITEM (JUN 2020)

F.3 PERIOD OF PERFORMANCE

F.4 OPTION TO EXTEND THE PERIOD OF PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

G.2 NFS 1852.232-80 SUBMISSION OF VOUCHERS FOR PAYMENT (APR 2018)

G.3 NFS 1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY -

ALTERNATE I (JAN 2011)

G.4 NFS 1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE CUSTODY

OF CONTRACTORS (JAN 2017)

G.5 NFS 1852.245-82 OCCUPANCY MANAGEMENT REQUIREMENTS (SEP 2017)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

H.2 JSC 52.219-90 SMALL BUSINESS SUBCONTRACTING GOALS (JUN 2022)

H.3 NFS 1852.225-70 EXPORT LICENSES (FEB 2000)

H.4 JSC 52.223-94 JSC ENVIRONMENTAL COMPLIANCE (NOV 2024)

H.5 UNIDENTIFIED DATA CONTAINING RESTRICTIVE OR LIMITING MARKINGS

H.6 IDENTIFICATION AND REPRESENTATION OF LIMITED RIGHTS DATA AND

RESTRICTED COMPUTER SOFTWARE (PRE-AWARD)

H.7 IDENTIFICATION AND REPRESENTATION OF LIMITED RIGHTS DATA AND

RESTRICTED COMPUTER SOFTWARE (POST AWARD)

H. 8 TECHNICAL DATA AND COMPUTER SOFTWARE – WITHHOLDING OF PAYMENT

H.9 USE OF NASA FACILITIES AND PRIORITY OF ACCESS

SECTION I - CONTRACT CLAUSES

I.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

I.3 FAR 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION. (DEC 2023)

I.4 NFS 1852.204-76 (DEVIATION) SECURITY REQUIREMENTS FOR UNCLASSIFIED

INFORMATION TECHNOLOGY RESOURCES (SEP 2024)

I.5 FAR 52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND

REMEDIES (MAR 2022) (DEVIATION)

I.6 FAR 52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (DEVIATION FEB 2025)

(MAY 2024)

I.7 FAR 52.225-3 (DEVIATION) BUY AMERICAN-FREE TRADE AGREEMENTS-ISRAELI

ACT (MAR 2022)

I.8 FAR 52.225-5 TRADE AGREEMENTS (MAR 2022) (DEVIATION)

I.9 FAR 52.227-14 RIGHTS IN DATA—GENERAL (MAY 2014) ALTERNATE II (DEC

2007) [(MODIFIED BY NFS 1852.227-14 (APR 2015)]

I.10 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.11 FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

I.12 NFS 1852.225-71 RESTRICTION ON FUNDING ACTIVITY WITH CHINA (FEB 2012)

(DEVIATION)

I.13 1852.245-80 GOVERNMENT PROPERTY MANAGEMENT INFORMATION (JAN 2011)

I.14 1852.245-81 List of Available Government Property (JAN 2011)

SECTION J - LIST OF ATTACHMENTS

Cost Elements

Definitions

Electronic NF533 Flat File Requirement

II. Industrial and Hazardous Waste Minimization, Pollution Prevention, and Recycling .. 50

II.a Annual Report on Waste Reduction/Pollution Prevention Activities

II.b. For Construction/Demolition/Facility Modification Activities Only

III. Ozone Depleting Substances Reports

IV. Quarterly/Annual Hazardous Material Inventory Reports

V. Associated Contractor Agreements (ACA)

VI. Other Environmental Documentation

Format:

MANAGEMENT LEADERSHIP AND EMPLOYEE PARTICIPATION

WORKSITE ANALYSIS

HAZARD PREVENTION AND CONTROL

SAFETY AND HEALTH TRAINING

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION

FEB 2025)

K.3 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV

2021) 6

K.4 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION. (OCT 2020)

K.5 FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS -

REPRESENTATION AND DISCLOSURES (DEC 2023)

K.6 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.7 FAR 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2020)

K.8 FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS -

CERTIFICATION (NOV 2021)

K.9 FAR 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.10 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(JUN 2020)

K.11 FAR 52.230-7 PROPOSAL DISCLOSURE - COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

K.12 NFS 1852.225-72 RESTRICTION ON FUNDING ACTIVITY WITH CHINA -

REPRESENTATION (FEB 2012) (DEVIATION)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) 1

L.2 FAR 52.216-01 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.233-02 SERVICE OF PROTEST (SEP 2006)

L.4 FAR 52.252-05 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

L.5 NFS 1852.215-77 PREPROPOSAL/PRE-BID CONFERENCE (APR 2015)

L.6 Reserved

L.7 JSC 52.215-124 COMMUNICATIONS REGARDING THIS SOLICITATION (MAR 2023) 4

L.8 JSC 52.215-125 OFFEROR ACCEPTANCE PERIOD (MAY 2023)

L.9 JSC 52.215-126 PERIOD COVERED BY PROCUREMENT (AUG 2018)

L.10 ELECTRONIC SUBMISSION OF PROPOSALS – PROPOSAL MARKING AND

DELIVERY THROUGH NASA’S EFSS BOX (NOV 2024)

L.11 NFS 1852.215-81 PROPOSAL PAGE LIMITATIONS. (APR 2015)

L.12 JSC 52.215-113 PROPOSAL FORMATTING INSTRUCTIONS (NOV 2023)

L.13 INSTRUCTIONS TO OFFERORS

L.14 ATTACHMENTS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

M.2 STREAMLINED PROCUREMENT EVALUATION FACTORS FOR AWARD

(PERFORMANCE PRICE TRADEOFF (PPT) OR LIMITED TRADEOFF (LTO)) (JSC 52.215-

122) (NOV 2018)

M.3 RESPONSIBILITY CONSIDERATIONS - VOLUME IV

M.4 MODEL CONTRACT - VOLUME V

B.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

Clause(s) at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which requires a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The following contract clauses pertinent to this section are hereby incorporated by Reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSE

NUMBER

TITLE DATE

NONE INCORPORATED BY REFERENCE

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

CLAUSE

NUMBER

TITLE DATE

NONE INCORPORATED BY REFERENCE

(End of Clauses Incorporated by Reference)

B.2 NFS 1852.216-74 ESTIMATED COST AND FIXED FEE (DEC 1991)

The estimated cost of this contract is $OFI exclusive of the fixed fee of $OFI. The total estimated cost and fixed fee is $OFI.

(End of clause)

B.3 NFS 1852.232-81 CONTRACT FUNDING. (JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is $TBD. This allotment is for Advanced Spacesuit Regulators Phases and covers the following estimated period of performance: Award Date through TBD.

(b) An additional amount of $TBD is obligated under this contract for payment of fee.

(End of clause)

[END OF SECTION]

Rev. A DRAFT May 27, 2025

STATEMENT OF WORK

FOR THE DEVELOPMENT OF

ADVANCED SPACESUIT REGULATOR

TABLE OF CONTENTS

PARAGRAPH PAGE

1 GENERAL

1.1. PURPOSE

1.2. BACKGROUND

1.3. SCOPE OF EFFORT

1.3.1. Base

1.3.2. Option 1

1.3.3. Option 2

1.3.4. Option 3

1.4. COMPLIANCE MATRIX

2 DELIVERABLES

2.1. BASE

2.2. OPTION 1

2.3. OPTION 2

2.4. OPTION 3

3 NASA FACILITIES

3.1. GROUND SUPPORT EQUIPMENT

3.1.1. Controlled GSE (Class GSE):

3.1.2. Uncontrolled Support Equipment (Class 3 or Uncontrolled):

3.2. FACILITIES

3.2.1. JSC Building 7 Space Suit Systems Laboratory (SSSL)

3.2.2. JSC Building 7 PLSS Development Lab

3.2.3. JSC Buildings 32/33 Thermal/Vacuum Chambers

3.2.4. JSC Building 13 Structures Lab

3.2.5. JSC Building 14 EMI/EMC Lab

3.2.6. White Sands Test Facility (WSTF)

1. GENERAL

1.1 Purpose

This statement of work (SOW) defines the tasks and deliverables associated with design and development of the Primary and Secondary Oxygen Assemblies.

1.2 Background

The Advanced Spacesuit Regulator (ASR) is the chief component in the Portable Life Support System (PLSS) Oxygen Assemblies. The ASR provides the necessary oxygen pressure control for the crew member during prebreathe, EVA, post EVA airlock operations, and Decompression Sickness (DCS) treatment. Historically, regulators used in EVA suits such as the Apollo and Shuttle EMUs provided a mechanically actuated oxygen regulation with one or two set points. Experience gained during EVA operations, and advancement in technologies have driven the need for new, electronically settable regulator assemblies that provide spacesuit oxygen pressure regulation for a variety of mission scenarios and operating conditions. These needs resulted in the concept for an ASR, defined in CTSD-ADV-2241, Advanced Spacesuit Regulator End Item Specification for the Exploration Portable Life Support Subsystem (xPLSS). The ASR is intended to be a modular, drop-in solution that can be implemented within the existing government reference design spacesuit, the Exploration Extravehicular Mobility Unit (xEMU).

1.3 Scope of Effort

The work performed and products delivered shall conform to the requirements defined in this SOW and in the documents listed below with reference to the compliance matrix provided in Section 1.4:

CTSD-ADV-2241 Rev Basic Advanced Spacesuit Regulator End Item Specification for the Exploration Portable Life Support Subsystem (xPLSS)

All efforts in this contract are in support for a planned completion date of Option 2 no later than June 30, 2027. The Baseline and Option 1 scope of this SOW are organized to provide review and testing milestones to validate the ASR design before delivering the final QTY 6 units under the scope of Option 2.

1.3.1 BASE

The Contractor shall provide all materials (less the equipment and facilities listed in Section 3), tooling, analysis tools, and labor required to complete the effort defined in this SOW.

The overall scope of activities to be performed are as follows:

1) ASR Planning

a) Develop a detailed project schedule based on deliverable dates provided in Section 2.0

b) Develop a Verification and Validation plan for verification of Base, Option 1 and Option 2 requirements

2) ASR Design Work

a) Perform the necessary non-recurring engineering (design, drafting, analyses, testing, etc.) to develop a working prototype of an ASR.

b) Develop a preliminary computer aided design (CAD) model and drawing set.

3) ASR Build

a) Manufacture Qty 1 Engineering Development Unit (EDU) ASR

4) ASR EDU DVT

a) Develop a Hazard Analysis (HA)

b) Conduct Design Verification Testing (DVT) to demonstrate the ASR EDU’s performance.

DVT includes all functional verifications to prove the EDUs perform adequately and meet the most basic functional requirements. By the end of this phase, all DVT verifications shall be completed to prove functional requirements can be met or mitigated.

Note: This testing may be conducted at the Contractor, a Sub-Contractor, or NASA facilities.

The Contractor shall include a preliminary test plan identifying required NASA testing resources as part of their response to this SOW. Available NASA Facilities are shown in Section 3.

5) ASR Critical Design Review (CDR)

a) Conduct an in-person CDR at the Johnson Space Center (JSC) to demonstrate that the maturity of the design is appropriate to support proceeding with full-scale fabrication, assembly, integration, and test. The CDR determines that the technical effort is on track to complete the system development, meeting functional and performance requirements within the identified cost and schedule constraints at an acceptable risk.

To conduct a CDR, the following entrance criteria must be met:

1. The baselined detailed design (~90% of final design completed) can be shown to meet all technical requirements and performance measures.

2. Product build-to specifications along with supporting trade-off analyses and data are ready to be baselined after CDR comments are incorporated.

3. Fabrication, assembly, integration, and test plans and procedures are ready to be baselined after review comments are incorporated.

4. The technical data package (e.g., integrated schematics, interface control documents, engineering analyses, and specifications) are complete, including technical performance related to margins.

5. The design has defined operational limits and constraints.

6. DVT verifications are completed.

7. Pre-Delivery Qualification (PDQ) test plans are ready to be baselined.

8. Project risk assessment and mitigation plans are completed.

1.3.2 OPTION 1 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD

OF PERFORMANCE)

The overall scope of activities to be performed are as follows:

1) ASR Qualification Unit Build

a) Fabricate QTY 2 ASR Qualification Units (1 POR, 1 SOR)

2) ASR PDQ Verifications

a) Perform PDQ verifications on QTY 2 ASR Qualification units.

Note: This testing may be conducted at the Contractor, a Sub-Contractor, or NASA facilities.

The Contractor shall include a preliminary test plan identifying required NASA testing resources as part of their response to this SOW. Available NASA Facilities are shown in Section 3.

3) System Acceptance Review (SAR)

a) Conduct an in-person SAR at the Johnson Space Center (JSC) to verify the completeness of the ASR.

To conduct an SAR, the following entrance criteria must be met:

1. PDQ verifications on both Qualification Units are Completed.

2. Baselined as-built hardware documentation is complete and provided to NASA, including:

• Final CAD models and drawings

• Final analysis reports

• Manufacturing plans

• Final Hazard Analysis(es)

• Material Usage Agreements

3. All open items from the CDR are completed.

4. The data package has been updated with all PDQ test results and provided to NASA.

5. Documentation that the delivered ASR complies with the established PDQ criteria and will perform properly in the expected operational environment is provided to NASA.

1.3.3 OPTION 2 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD

OF PERFORMANCE)

The overall scope of activities to be performed are as follows:

1) ASR Flight Unit Production

a) Fabricate QTY 4 ASR Flight Units

2) ASR Pre-Flight Acceptance (PFA) Verifications

a) Perform PFA verifications on all ASR Flight Units

Note: This testing may be conducted at the Contractor, a Sub-Contractor, or NASA facilities.

The Contractor shall include a preliminary test plan identifying required NASA testing

1.3.4 OPTION 3 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD

OF PERFORMANCE)

3) ASR Flight Unit Production

a) Fabricate QTY 2 ASR Flight Units

4) ASR Pre-Flight Acceptance (PFA) Verifications

a) Perform PFA verifications on all ASR Flight Units

Note: This testing may be conducted at the Contractor, a Sub-Contractor, or NASA facilities.

The Contractor shall include a preliminary test plan identifying required NASA testing

1.4 Compliance Matrix

The compliance matrix below designates which requirements are applicable to each option of this contract (i.e. “Baseline”, “Option 1”, and “Option 2”). An “X” designates that it is applicable and shall be verified at that option, while a “Q” designates that the requirement is applicable but is considered to have already been verified as part of PDQ testing. During PFA, a smaller set of requirements are identified to be performed with the understanding that previous PDQ testing is still valid for the design.

A “P” designates that it is partially applicable with reservation or limitation.

ID Description Applicable to: Comment Base Option 1 Option 2+ R.ASR.001 Operational Life -- X Q R.ASR.002 Useful Life -- X Q R.ASR.003 Launch/Landing Cycles -- X Q R.ASR.004 Mission Quiescence -- X Q R.ASR.005 Gaseous Nitrogen X X Q R.ASR.006 Gaseous Oxygen -- X X R.ASR.007 Gaseous Heliox -- X X

R.ASR.008 Gaseous Helium and Nitrogen X X Q

R.ASR.009 POR Pressure Regulation and Flow (PRV-113) X X X

R.ASR.010 SOR Pressure Regulation and Flow (PRV-213) X X X

R.ASR.011 Pressures Table X X X

R.ASR.012 Fill-Port Back-Flow Prevention X X X

R.ASR.013 Inlet Flow of Fill-Port, Check-Valve, and Filter X X X

R.ASR.014 Inlet or Supply Temperature X X X

R.ASR.015 External Leakage X X Q

R.ASR.016

Internal Leakage - Shut-off Feature Open or Disengaged

X X X

R.ASR.017

Internal Leakage - Shut-off Feature Closed or Engaged

X X X

R.ASR.018 Supply Check Valve Internal Leakage X X X

R.ASR.019 Mass P X X R.ASR.020 First Stage Failure X X X

R.ASR.021 Fail Open Maximum Flow Rate X X X

R.ASR.022

Failure Mode:

Catastrophic External Leakage

X X Q

R.ASR.023 Stepper Motor Hard Stop X X X R.ASR.024 Redundant Seals X X X

R.ASR.025 Hazardous Materials Summary Table (HMST) -- X Q

R.ASR.026 Cleanliness -- X X R.ASR.027 Filtration X X X R.ASR.028 Contamination Tolerance -- X Q

R.ASR.100 Structural & Mechanical Interfaces X X X

R.ASR.101 Motor X X Q R.ASR.102 Back-Drive Force -- X Q

R.ASR.103 Pressure Mapping vs.

Stepper Motor Step Count X X X

R.ASR.104 Electrical Connector -- X Q

R.ASR.105 Electrical Connector Pinout -- X Q

R.ASR.106 Electrical Cable Length -- X Q

R.ASR.107 Motor Electrical Characteristics -- X Q

R.ASR.108 Motor Commutation Scheme -- X Q

R.ASR.109 Power Isolation -- X Q R.ASR.141 Pressure Transducers X X X R.ASR.142 Accuracy -- X Q R.ASR.143 Drift -- X Q R.ASR.144 Response Time -- X Q R.ASR.145 Start-Up Time -- X Q

R.ASR.146 Limited Life – Calibration Period -- X Q

R.ASR.147 Electrical Connector -- X Q

R.ASR.148 Electrical Connector Pinout -- X Q

R.ASR.149 Applied Voltage -- X Q R.ASR.150 Steady-State Current Draw -- X Q R.ASR.151 Output -- X Q R.ASR.152 Power Isolation -- X Q R.ASR.170 Regulator Position Sensor -- X Q

R.ASR.171 Pressure Mapping vs.

Position Sensor X X X

R.ASR.172 Regulator Position Sensor Power Isolation -- X Q

R.ASR.180 Remote Ambient Pressure Referencing X X Q

R.ASR.190 Interstage Test Port (TP-

160/TP-260) X X Q

R.ASR.200 Ambient Pressure – Operational X X X

R.ASR.201 Ambient Pressure – Non- Operational X X X

R.ASR.202 Decreasing – Operational -- X Q

R.ASR.203 Decreasing – Non- Operational -- X Q

R.ASR.204 Increasing – Operational -- X Q R.ASR.205 Temperature – Operational -- X Q

R.ASR.206

Storage and Transport Temperature – Non- Operational

-- X Q

R.ASR.207 Humidity - Non- Operational -- X Q

R.ASR.208 Gravitational Fields -- X Q

R.ASR.209 Acceleration Load Factors

- Lunar -- P P

The expected launch vehicle and destination are, at the time of this SOW’s writing, TBD. Both sets of loads are provided in the EIS. NASA will determine the applicable loads before the baseline of the contract is complete.

R.ASR.210 Acceleration Load Factors

- ISS -- P P

The expected launch vehicle and destination are, at the time of this SOW’s writing, TBD. Both sets of loads are provided in the EIS. NASA will determine the applicable loads before the baseline of the contract is complete.

R.ASR.211

Maximum Expected Flight Level (MEFL) - Lunar Launch

-- P P

The expected launch vehicle and destination are, at the time of this SOW’s writing, TBD. Both sets of loads are provided in the EIS. NASA will determine the applicable loads before the baseline of the contract is complete.

R.ASR.212 Maximum Expected Flight Level (MEFL) - ISS -- P P The expected launch vehicle and

Launch destination are, at the time of this SOW’s writing, TBD. Both sets of loads are provided in the EIS. NASA will determine the applicable loads before the baseline of the contract is complete.

R.ASR.213 Acceptance/Workmanship Vibration -- X X

R.ASR.214 Operating Vibration -- X Q

R.ASR.215 Combined Load Factors – Launch -- X Q

R.ASR.216 Sinusoidal Vibrational Loads as Packaged -- X Q

R.ASR.217 Mechanical Bench Shock -- X Q R.ASR.218 Lunar Dust -- X Q

R.ASR.219 Direct Current (DC) Magnetic Field -- X Q

R.ASR.220 Atmospheric Composition -- X Q R.ASR.221 Rapid Fluid Impact -- X Q R.ASR.222 Particle Impact -- X Q R.ASR.223 Ionizing Radiation -- X Q

R.ASR.224 External Electromagnetic Environment -- X Q

R.ASR.300 Hardware Identification X X X

R.ASR.301 Internal Components Burrs/Sharp Edges -- X Q

R.ASR.302 Standard Materials and Process Requirements -- X Q

R.ASR.303 Like-Component Interchangeability -- X Q

R.ASR.304 Inadvertent Contact Load During Maintenance -- X Q

R.ASR.305 Mechanisms -- X Q R.ASR.306 Class S Bond -- X Q

R.ASR.307 Metallic Pressurized Hardware -- X Q

R.ASR.308 Thin Wall Pressure Boundaries (TWPB) Best -- X Q

Practices

R.ASR.309 Welds -- X Q R.ASR.310 Fracture Control -- X Q

R.ASR.311

Electrical, Electronic and Electromechanical (EEE) Parts

-- X Q

R.ASR.312 Component Burn-In -- X Q

R.ASR.313 Soldered Electrical and Electronic Assemblies -- X Q

R.ASR.314 Rigid Printed Wiring Boards -- X Q

R.ASR.315 Red Plague Control -- X Q R.ASR.316 Conductor Size Standard -- X Q R.ASR.317 Wire -- X Q R.ASR.318 Disallowed Materials -- X Q

R.ASR.319 Dissimilar Metallic Materials -- X Q

R.ASR.400 Quality Management System X X X

R.ASR.450 Acceptance Data Package X X X R.ASR.451 ADP Non-Conformance X X X

R.ASR.452 Materials Identification and Usage List -- X X

R.ASR.453 Pressure Mapping vs.

Stepper Motor Step Count X X X

R.ASR.454 Pressure Mapping vs.

Position Sensor X X X

R.ASR.455 Hazard Analysis -- X X

R.ASR.456 Failure Mode and Effects Analysis -- X X

2. DELIVERABLES

All deliverables and schedule should be planned assuming completion of Option 2 in June 2027. The Contractor shall provide a detailed schedule of delivery dates working from this completion date.

2.1 Base

The contractor shall deliver data and hardware as described below:

No. Title Qty Due

Monthly Status - written

- 2-3 page abbreviated summary in Word/PowerPoint of monthly activities with key activities including photos, relevant data, etc.

A/R 1st Monday each Month

Monthly Status – Telecon

- Telecon covering the monthly status summary and for coordination of any joint activities, etc.

A/R

Time to be established within a month of ATP

Optional: Preliminary Design Review

- Review of Contractor's preliminary design, demonstrating that it meets requirements with acceptable risk and establishes the basis for proceeding with detailed design.

1 TBD at Contractor’s Discretion

ASR CDR Data Package including, but not limited to:

- Baselined CAD in STEP (.stp) format

- Baselined drawing package in PDF format

- Baselined fabrication, assembly, integration, or test plan documentation

- Component performance analyses

- ASR Verification and Validation (V&V) plan

- Hazard Analysis

- Test Procedures

- DVT verification results

- CDR Chart Package

ASR CDR

- In-person Critical Design Review of the Contractor’s ASR taking place at Johnson Space Center in Houston, TX

- Estimate 1 – 2 days

Approx. 4 weeks after delivery of Item 3

ASR EDU

- QTY 1 EDU is an end-item hardware deliverable for the

Baseline Scope and will not be returned to the vendor

- The EDU will be used by NASA to verify CDR details and

1 Upon delivery of Item 4

DVT verification results

2.2 Option 1 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD OF

PERFORMANCE)

The contractor shall deliver data and hardware as described below:

No. Title Qty Due

Monthly Status - written

- 2-3 page abbreviated summary in Word/PowerPoint of monthly activities with key activities including photos, relevant data, etc.

A/R 1st Monday each Month

Monthly Status – Telecon

- Telecon covering the monthly status summary and for coordination of any joint activities, etc.

A/R

Time to be established within a month of ATP

ASR SAR Data Package including:

- Finalized CAD in STEP (.stp) format

- Finalized drawing package in PDF format

- Finalized or updated CDR documentation (fabrication, assembly, integration, or test plan documentation, analyses, etc)

- PDQ Testing Results

- SAR Chart Package

ASR SAR

- System Acceptance Review of the Contractor’s ASR taking place at Johnson Space Center in Houston, TX

- In person preferred

- Estimate 1 – 2 days

Approx. 4 weeks after delivery of Item 3

ASR Qual Units

- Qual units are an end-item hardware deliverable for the

Baseline Scope and will not be returned to the vendor

- The EDU will be used by NASA to verify PDQ testing results

2 Upon delivery of Item 4

Acceptance Data Package for each ASR

- Procedures

- Worked procedures/Test Data

- Discrepancy Reports

- As-Built Configuration Record which includes L/N and S/N for components/materials used

2 Upon delivery of Item 6

2.3 Option 2 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD OF

PERFORMANCE)

The contractor shall deliver data and hardware as described below:

No. Title Qty Due

Monthly Status - written

- 2-3 page abbreviated summary in Word/PowerPoint of monthly activities with key activities including photos, relevant data, etc.

A/R 1st Monday each Month

Monthly Status – Telecon

- Telecon covering the monthly status summary and for coordination of any joint activities, etc.

A/R

Time to be established within a month of ATP

3 ASR Flight Units 4 June 2027

Acceptance Data Package for each ASR

- Procedures

- Worked procedures/Test Data

- Discrepancy Reports

- As-Built Configuration Record which includes L/N and S/N for components/materials used

4 Upon delivery of Items 3 and 4

2.4 Option 3 (If exercised in accordance with Clause F.4 OPTION TO EXTEND THE PERIOD OF

PERFORMANCE)

The contractor shall deliver data and hardware as described below:

No. Title Qty Due

Monthly Status - written

- 2-3 page abbreviated summary in Word/PowerPoint of monthly activities with key activities including photos, relevant data, etc.

A/R 1st Monday each Month

Monthly Status – Telecon

- Telecon covering the monthly status summary and for coordination of any joint activities, etc.

A/R

Time to be established within a month of ATP

3 ASR Flight Units 2 June 2027

Acceptance Data Package for each ASR

- Procedures

- Worked procedures/Test Data

- Discrepancy Reports

- As-Built Configuration Record which includes L/N and S/N

2 Upon delivery of Items 3 and 4 for components/materials used

3. NASA FACILITIES

3.1 Ground Support Equipment

This section is intended to list the various Ground Support Equipment (GSE) used for testing the Advanced Spacesuit Regulator. PDQ and PDF activities must be performed on Class GSE equipment.

3.1.1 CONTROLLED GSE (CLASS GSE):

• PLSS Test Stand (Rm 348, SSSL)

• High Pressure Oxygen Test Stand (HPOTS)

3.1.2 UNCONTROLLED SUPPORT EQUIPMENT (CLASS 3 OR UNCONTROLLED):

• Spacesuit Regulator GN2 Test Rig (SRGTR)

• PLSS Test Stand (Rm 2005, Chamber C)

3.2 Facilities

This section provides a brief overview of the various test facilities that could be utilized to verify Advanced Spacesuit Regulator requirements. This list is not all-inclusive and specific tests could be performed at alternate locations as deemed necessary.

3.2.1 JSC BUILDING 7 SPACE SUIT SYSTEMS LABORATORY (SSSL)

This facility is the primary testing facility for performing acceptance and qualification testing of the Advanced Spacesuit Regulator. This facility contains the GSE PLSS Test Stand, HPOTS, and SRGTR. The following list of testing could be performed using hardware found in this facility:

• Functional Testing (controlled and uncontrolled)

• Depress/Repress

• Leak

• Vacuum

• Life Cycle

3.2.2 JSC BUILDING 7 PLSS DEVELOPMENT LAB

This facility will be used as an alternate location to perform uncontrolled DVT testing. This lab contains an uncontrolled version of the PLSS Test Stand with vacuum chamber (Chamber C) capable of holding a fully integrated PLSS. The following list of testing could be performed using the uncontrolled PLSS Test Stand:

• Functional Testing (uncontrolled only)

• Depress/Repress

• Vacuum

• Life Cycle

3.2.3 JSC BUILDINGS 32/33 THERMAL/VACUUM CHAMBERS

The thermal vacuum chambers in Buildings 32/33 will be used for verifying the ASR meets performance in both hot and cold thermal environments. The following list of testing could be performed using hardware found in this facility:

• Thermal Vacuum

• Thermal Cycling

3.2.4 JSC BUILDING 13 STRUCTURES LAB

The structures lab in Building 13 will be used for performing vibration testing of the ASR. The following list of testing could be performed using hardware found in this facility:

• Combined Loads

• Operating Vibration

• Launch Vibration

• Acoustic Vibration

3.2.5 JSC BUILDING 14 EMI/EMC LAB

The Electromagnetic Interference (EMI)/ Electromagnetic Compatibility (EMC) lab in Building 14 will be used for performing EMI/EMC testing of the ASR.

3.2.6 WHITE SANDS TEST FACILITY (WSTF)

WSTF is located in Las Cruces, NM and is used to perform initial oxygen-wetted testing of the ASR.

The following list of testing will be performed at this facility:

• O2-wetted Functional

• Pneumatic Impact

• Particle Impact

D.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

and effect as if they were given in full text. Clauses incorporated by reference which requires a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The following contract clauses pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSE

NUMBER

TITLE DATE

NONE INCORPORATED BY REFERENCE

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

1852.211-70 PACKAGING, HANDLING, AND TRANSPORTATION SEP 2005

(End of Clauses Incorporated by Reference)

D.2 NFS 1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT

EQUIPMENT (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA

Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA-STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

NASA Johnson Space Center ATTN: B420 Transportation Officer 2101 NASA Parkway Houston, TX 77058

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

(End of clause)

[END OF SECTION]

E.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding

52.246-03 INSPECTION OF SUPPLIES - COST-REIMBURSEMENT MAY 2001

52.246-15 CERTIFICATE OF CONFORMANCE APR 1984

1852.246-73 HUMAN SPACE FLIGHT ITEM MAR 1997

E.2 FAR 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC

2014)

(a) The Contractor shall comply with the higher-level quality standard(s) listed below.

See Contract Quality Documents Included in the Statement of Work:

o DRD No - ASR-SMA-02 - Safety and Mission Assurance Quality Plan AS9100

(b) The Contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph (a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts, in -

(1) Any subcontract for critical and complex items (see 46.203(b) and (c)); or

(2) When the technical requirements of a subcontract require –

(i) Control of such things as design, work operations, in-process control, testing, and inspection; or

F.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding

52.242-15 STOP-WORK ORDER ALTERNATE I (Aug 1989) APR 1984

F.2 JSC 52.247-95 FLIGHT ITEM (JUN 2020)

Block 16 of each Department of Defense Form 250 prepared for flight hardware or related equipment to be shipped under this contract must be annotated as follows:

“THIS IS A FLIGHT ITEM”: OR “THIS IS MISSION ESSENTIAL GROUND

SUPPORT EQUIPMENT,” as applicable.

https://officeofprocurement.jsc.nasa.gov/JPIprod/JPI-Consolidated.pdf

F.3 PERIOD OF PERFORMANCE

(a) The period of performance of this contract shall the effective date of the contract through OFI (1).

(b) There are three option periods. When each option is exercised, the end date in paragraph (a) above will be updated consistent with the table below.

G.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

Clause(s) at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which requires a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The following contract clauses pertinent to this section are hereby incorporated by reference:

I. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

1852.216-75 PAYMENT OF FIXED FEE DEC 1988

1852.242-73 NASA CONTRACTOR FINANCIAL MANAGEMENT

REPORTING

NOV 2004

1852.245-70

(ALT I)

CONTRACTOR REQUESTS FOR GOVERNMENT-

FURNISHED PROPERTY - ALTERNATE I

AUG 2015

1852.245-75 PROPERTY MANAGEMENT CHANGES JAN 2011

1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL

PROPERTY

AUG 2015

G.2 NFS 1852.232-80 SUBMISSION OF VOUCHERS FOR PAYMENT (APR 2018)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD

Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC's Vendor Payment information Web site at:

https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract's terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

(C) A clear explanation of the fee calculations.

(d) Non-electronic payment requests. The Contractor may submit a non-electronic voucher/invoice using the steps for non-electronic payment requests described at https://www.nssc.nasa.gov/vendorpayment, when any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the contractor to submit vouchers or invoices using the steps for non-electronic payment. In such instances the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers/invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher/invoice within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

G.3 NFS 1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY -

ALTERNATE I (JAN 2011)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory Management Manual;

NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management Procedural Requirements;

NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property Disposal Procedural Requirements Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities.

In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)

(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor shall not utilize the installation's central receiving facility for receipt of contractor-acquired property. However, the Contractor shall provide listings suitable for establishing accountable records of all such property received, on a monthly basis, to the SEMO.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial Property Officer.