xEVAS PreProposal Conference Presentation.pdf

Welcome to the Johnson Space Center

Exploration Extravehicular Activity Services (xEVAS)

Preproposal Conference

October 6, 2021 9:00 a.m. – 11:30 a.m. (Central)

Welcoming Remarks

Anne McClain U.S. Crew Member

Anne McClain U.S. Crew Member

Orientation and Procurement Overview

Chris Gaspard Contracting Officer

Disclaimer (Orientation)

• These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP.

• To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of Preproposal Conference

• The purpose of this Preproposal Conference is to help industry understand the Government’s requirements.

• Presentation of some notable changes made since the release of the draft RFP.

• Questions:

A question and answer period will be hosted at the end of the presentation.

Please submit questions using the tool linked here:

https://johnson.cnf.io/sessions/gkxw/#!/dashboard Official responses to written questions received by the

Contracting Officer will be posted to Sam.gov.

The deadline for submitting questions regarding the RFP or this conference is 1:30 p.m. (Central) on October 13, 2021.

Source Selection Authority and Acquisition Team Members

• Source Selection Authority:

Vanessa Wyche, Director, Johnson Space Center

• Acquisition Team:

Mark D. Wiese, SEB Chairperson Christian C. Gaspard, Contracting Officer Michael S. Boggs, International Space Station (ISS) Program Stephanie M. Flint, EVA Office Stephen P. Gawenis, ISS Program S&MA Anne C. McClain, U.S. Crew Member Richard D. Watson, Engineering Directorate

Points of Contact

• Contracting Officer:

Chris Gaspard cgaspard@nasa.gov Cell: (832) 551-9418

• xEVAS web address:

https://procurement.jsc.nasa.gov/xevas/

• Send questions to the Contracting Officer.

Industry Assistance Office Contact Information

• Main phone number:

(281) 483-4512

• Robert Watts Senior Small Business Specialist

• Monica Craft Small Business Specialist

• Tumarrow Romain Small Business Specialist

• All emails should be sent to: jsc-smallbusiness@mail.nasa.gov

• Location:

Building 1, Suite 453

• Address:

NASA Johnson Space Center, Office of Small Business Programs-JSC Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696

Ombudsman

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

http://prod.nais.nasa.gov/pub/pub library/Omb.html ”

Notable Changes from the Draft RFP

Mark Wiese Source Evaluation Board (SEB) Chair

Performance Work Statement (PWS) Changes

• Significant PWS changes from the Draft RFP include:

Clarified NASA/Contractor roles and responsibilities for Ops and

Training.

Key Service Capabilities moved from the PWS to J-25.

Deleted Mission Concept Milestone from EVA Services (CLIN #B).

Added Crew Vacuum Chamber Test as part of the CDR milestone.

Reduced duplication between PWS and SRD.

Example: EVA turnaround time within 72 hours (from draft RFP) moved to SRD for turnaround within 48 hours (final RFP).

Added section for In-suit Nutrition.

When ISS specific process referenced, added “Artemis equivalent” language throughout.

Clarified scope to include xEVAS interfaces to future assets (host vehicles, rovers, etc.).

Clarified process for the adjudication of Tech Standards.

Data Requirements Descriptions (DRDs)

• Significant DRD changes from the Draft RFP include:

Eliminated DRDs:

xEVAS-IT-02: IT CPIC.

xEVAS-IT-03: Data and Records Management Plan.

xEVAS-PR-04: Reports Required for Logistics.

Added DRDs :

xEVAS-SMA-05: FMEA/CILs.

xEVAS-HHP-04: Food Process and Certification Plan, Analysis, and Reports.

xEVAS-ENG-11: Ground Test Safety Plan.

Modified DRDs, with brief description of modification:

DRDs xEVAS-PM-04 and xEVAS-PM-05: Added details to the milestones that describes what content is expected to be delivered.

Updates to xEVAS-ENG-01: NASA Standards and Specifications Compliance and Tailoring.

Reduced content in xEVA-HHP-02: NASA Human Rating Certification Data Products.

Updated xEVAS-PM-04 and xEVAS-PM-05: Mission Milestone Review Plan to capture the tailored intent from NPR 7123.1C as applicable to commercial engineering milestone reviews.

xEVAS-OPS-01: Clarified scope is for Operations and Training.

System Requirements Document (SRD) Changes

• Requirement numbering system did not change from Draft RFP to help identify new requirements and deleted requirements.

• Significant SRD changes from the Draft RFP include:

Consolidated ISS and Lunar EVA Rate requirement into one shall statement for EVA Rate.

Added Food System requirements.

Added NASA-preferred Verification Methods and Program

Applicability Matrix.

Tailored NASA-STD-3001 by adding an applicability matrix.

Broke out Suit Habitability requirement and Comm requirement to align more with SSP 51073 structure/content.

Reworked the ISS stowage allocations.

Elevated PSR and Quiescent Stowage requirements nested in

Environments and Ops Con documents.

Expanded compatibility requirement to reflect NASA’s needs.

ISS Interfaces

HLS Interfaces

Section B

• Added “Out-Year” pricing tables for SubCLINs 1B, 1C, 2B and 2C.

• Clause B.8

• Changes to the Composite Labor Rate categories.

• Added Contract Years 2033 and 2034.

Section H

• Clause H.8, NASA Insight and Approval:

• Edits made to ensure consistence with the PWS, DRD and

SRD.

• Added Joint Test Team Activities and Government Quality

Assurance.

• Clause H.11, EVA Mission Windows:

• Several clarifications made in response to feedback received.

• Added a Postponement Fee Schedule.

• Clause H.16, Use of Government Resources:

• A special license will be required to use this data. The GTA formalized NASA’s agreement to grant such a license (to be negotiated after award).

• Included terms for use of Government data provided under a

GTA.

• Targeted at use of data from EVA Office Technical Library.

• Added:

• Clause H.12, Statement of Waiver of Rights to Inventions.

• Clause H.29, Cross-Waiver of Liability for International Space

Station and Gateway Activities (Deviated).

• Applies to the Human Lander System Program.

• Clause H.31, Key Personnel and Facilities:

• Offeror proposes Key Personnel.

• Aspects of this are evaluated under the Program

Management Plan.

• Requirements for Data other than Certified Cost or Pricing

Data.

• Clause H.30, Section B Schedules Price Redetermination:

• Two periods, as shown in Section B.

• Example:

Section I

• Clause I.1, Clauses Incorporated by Reference:

• Several clauses related to requirement for certified cost and pricing data are removed.

• FAR 52.215-10

• FAR 52.215-11

• FAR 52.215-12

• FAR 52.215-13

• FAR 52.215-15

• FAR 52.215-18

• FAR 52.215-19

• FAR 52.215-21

• Added:

• Clause I.5, Requirements for Certified Cost or Pricing Data and

Data other than Certified Cost or Pricing Data (ALT IV), and

• Clause I.6, Requirements for Certified Cost or Pricing Data and

Data other than Certified Cost or Pricing Data – Modifications

(ALT IV).

Section J

• Updated Attachment J-05, Applicable and Reference Documents List.

• Updated Attachment J-08, Work Plans.

• Deleted attachment for Commercialization Plan.

• Added Attachment J-09, Export Control Plan.

• Revised Attachment J-13 to Engineering Approach, which now includes:

• Engineering Approach narrative,

• NASA Standards and Specifications Compliance and Tailoring, and

• Human Error Analysis Plan.

• Moved all elements of Attachment L-05, Key Service Capabilities, from the Draft RFP to Attachment J-25.

Section K

• Added Provision K.7, Identification and Representation of Limited Rights Data and Restricted Computer Software (Pre-Award):

• Replaces FAR 52.227-15, Representation of Limited Rights Data and

Restricted Computer Software.

Section L

• Table L-2 – Several updates and clarifications made, including: page limitations, page limit exclusions, required formats, etc.

• Pricing Factor (Volume I):

• Removed instructions that stated, “the Offeror's Price Proposal shall be compliant with and based upon the Offeror's estimating, accounting, and other applicable business systems.”

• Clarified items required in the narrative.

• Updated pricing instructions to match changes made to Section B and the PWS.

• Updated Attachment L-03 to be consistent with instructions.

• Eliminated CLIN 3 representative pricing.

• Merged hours from CLIN 3 into the CLIN 4 pricing and added non-labor costs.

• Also added additional Fully-burdened Composite Labor Rate categories to match changes to Clause B.8.

• Added “Unbalanced pricing” paragraph.

Section L

• Mission Suitability Factor (Volume II):

• Increased the Mission Suitability page count to 300 pages.

• Added and clarified several exclusions from the page limitations.

• Added descriptions within the Technical and Management subfactors in order to provide clarity into requirements for the proposals.

• TA.5, Engineering Approach, was changed to:

• add a required narrative, and

• Include both the xEVAS-ENG-01 and xEVAS-HHP-01 DRDs.

• MA.2, Commercialization Approach

• Updated instructions to focus on the requirement for Offeror’s to demonstrate commitment of financial resources to perform the full scope of work planned.

• MA.3, Work Plans

• Instructions have been adjusted to require the delivery of

Milestone Review Plans with proposals.

• Past Performance Factor (Volume III):

• Clarified instructions with respect to the various past performance information to be provided.

Section M

• Price Factor (Volume I):

• Clarified the price analysis will be performed on the “Total Evaluated

Price”.

• Mission Suitability Factor (Volume II):

• Added the Mission Suitability score weightings.

Technical Approach 700 points Management Approach 250 points Small Business Utilization 50 points TOTAL 1000 points

• MA.2, Commercialization Approach:

• Clarified evaluation approach related to proportional prices.

• MA.3, Work Plans:

• Work plan – SubCLIN 1B: increased the integration period “goal” from 24 months to 30 months.

Upcoming Updates in RFP Amendment 001

• Among other items, these updates will made to the solicitation in Amendment 001:

• Attachment J-25, Table J-25-02, Key Service Capabilities per CLIN 1B

Task Order:

• From: “Number Increased Capability (meets or exceeds 2x minimum)”

• To: “Number Reduced Capability (meets or exceeds 0.5x minimum)”

• Including some lines within the table.

• Updated Attachment J-05, Applicable and Reference Documents List.

• Updated Table L-2, “Responsibility Considerations” to include:

• Company Information

• Financial Capability Information, and

• Any additional responsibility information.

• Added Clause 52.223-99, Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (Deviation)

• Revised Provision L.18.1 to allow alternate proposal be submitted between February 14, 2022 and 1:30 p.m. on February 15, 2022.

Overview of Solicitation

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Chris Gaspard Contracting Officer

Proposal Due Dates

• Provision L.18.1 requires an initial proposal and an alternate proposal:

• Initial proposal:

• Past Performance Volume (III) DUE by 1:30 p.m. Central time on November 1, 2021.

• Remaining volumes DUE by 1:30 p.m. Central time on December 1, 2021.

• Alternate proposal:

• Only change is the Guaranteed Minimum value.

• Proposals DUE on February 15, 2022, no later than 1:30 p.m.

Central Time.

• Alternate proposals submitted before February 14, 2022 will not be accepted.

• If Legislation to incrementally fund the guaranteed minimum is passed, the contracting officer will amend the solicitation to delete the requirement for an alternate proposal.

• The contracting officer will communicate along the way.

EFSS Box

• Proposals are required to be submitted through NASA’s Enterprise File Sharing and Sync Box platform.

• Provision L.13 of the solicitation includes instructions for submission of proposals through this system; however,

• Offerors are highly advised to test the system prior to the delivery date to ensure there will be no perturbations that would result in a late proposal.

• Late proposals, including Volume III, will be handled pursuant to FAR 52.215- 1(c)(3).

• Review the proposal instructions, coordinate with the point of contact in advance of the delivery, and ask questions if any instructions are not clear.

• Review paragraph (c)(3) of FAR 52.215-1,“Instructions to Offerors – Competitive Acquisition”.

General Information

• The RFP and amendments take precedence over this conference.

• Competition: Full and open.

• NAICS Code 336414, Guided Missile and Space Vehicle Manufacturing and Size Standard 1,250 employees.

• Contract Type: 100% Indefinite Delivery, Indefinite Quantity (IDIQ) with ability to issue firm-fixed price (FFP) orders.

• Period of Performance:

−Ten (10)-year IDIQ ordering period.

Ordering / Pricing

• The Task Order Procedures are described in Clause H.2, NFS 1852.216-80, Task Ordering Procedure and H.3, Task Ordering Procedures – Supplement.

• Demonstration (CLIN #A), Services (CLIN #B) and Mission Unique (CLIN #C) prices are established in Section B tables.

• Prices are based on when the order is placed.

• Fully-burdened labor rates (Clause B.8) are established based on price for period in which work will be performed.

• Maximum “Not-to-Exceed” ordering value (across any xEVAS contract(s) awarded) is $3.1 billion (with Government ability to unilaterally increase to $3.5 billion).

Guaranteed Minimum

B.2 JSC 52.216-90 IDIQ MINIMUM AND MAXIMUM ORDERING LIMITS (NOV 2018)

(a) In accordance with FAR 52.216-22, Indefinite Quantity, the contract guaranteed minimum amount to be ordered under this contract is [Offeror Fill-in – See instructions in Section L] and the contract Not to Exceed (NTE) amount which may be ordered under is $3.1 billion. The Government is not obligated to order more than the minimum specified but may order up to the NTE amount. The Contractor is obligated to fulfill orders issued, up to the NTE amount within the limits specified in FAR 52.216-19 Order Limitations.

(b) The contracting officer may unilaterally adjust the NTE value in paragraph (a), through one or more modifications, such that the adjusted NTE value does not exceed $3.5 billion.

• Guaranteed Minimum is expressed in dollars.

• Instructions to calculate the minimum are found in Provision L.18.3.

CY22 CY23 CY24 CY25 CY26 CY27

ISS Demo Price (Average across order years)

Artemis Demo Price (Average across order years)

ISS Services Price (Base Capability)

Artemis Services Price (Full Capability)

ISS Demo + Artemis Demo = xEVAS Demo Price

Lesser value of any combination of three (3) EVA periods of ISS, Artemis, or both = xEVAS Services Price

XEVAS Demo + xEVAS Services = xEVAS Guaranteed Minimum (represented as a $ amount)

Clauses and Provisions

• When reading the RFP, note that:

Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document.

Clauses incorporated by reference have the same force and effect as if they were included in their full text.

Section J includes documents, exhibits, and other attachments For example, Data Requirement Descriptions, System

Requirements Document (SRD), Applicable and Reference Documents List, etc.

System for Award Management (SAM)

• The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies.

• The SAM website is located at: https://sam.gov/SAM/

• You are required to create an account in SAM.

• Requires a CAGE code and DUNS number.

• Verify that your information in this database is current.

• New registrations can take 7-10 business days to process.

Joint Ventures

• The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures.

• Joint Ventures are defined in 13 C.F.R. 121.103(h).

• All parties to the Joint Venture must sign the Model Contract.

Government Property

• Under Clause G.3, NFS 1852.245-71, Installation Accountable Government Property, NASA anticipates providing:

Property Listed in Section J, Attachment J-14, Installation-Accountable

Government Property;

Medical treatment of a first aid nature (on-site); and Cafeteria privileges (on-site).

• Provision L.11, NFS 1852.245-71 includes a list of Government property available for use under the xEVAS.

• Requests for Government property shall be documented by fill-in

Attachment J-13, Government-Furnished Property and Data/Information.

• Requests are limited to items and quantities identified in Table L.11-1, List of Available Government Property.

• A GTA is required for modifications to Government assets (on-orbit or ground).

Discussions

• Offeror’s initial proposal should contain the best terms from a price and technical standpoint.

• The Government preference is to award without discussions; however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range.

• If discussions are held, the Offeror will:

Have the opportunity to address potentially acceptable items and;

Be requested to resubmit the SF33 with Final Proposal

Revisions (FPR) which will include clearly marked changes.

Proposal Instructions

• See Table L-2 in Provision L.18.:

• Includes list of required elements for each factor and subfactor.

• Provides page limitations and exclusions.

• Provides required format.

• All proposals must be submitted electronically following the instructions in Provision L.13, Electronic Submission of Proposals – Proposal Marking and Delivery through NASA’s Enterprise File Sharing and Sync Box (EFSS) Box.

• Subcontractors may submit sensitive data independently by following the same instructions.

The Price Factor is approximately equal to the combined importance of the Mission Suitability factor and Past Performance factor.

As individual factors, Mission Suitability is more important than Past Performance factor.

Section K

• Check all appropriate boxes and fill-in all designated “Offeror Fill-ins”.

• Ensure your annual representations and certifications are up to date in sam.gov.

• Provision K.1:

• Paragraph (d) DOES apply (i.e. Section L includes Provision 52.204-7).

• Provision K.7 – Approval to incorporate limited rights data within data deliverable to the Government will be made after award.

Proposal Formatting

• Instructions for proposal arrangement, page limitations, copies and the due date are specified in Provision L.18.2, Proposal Formatting Instructions.

Offerors shall submit their proposals in accordance with the instructions in Provision L.18.2.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Proposal Formatting

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Provision L.18.2.

• Please note page limitations.

Some volumes/sections are subject to a page limitation and others are not.

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

• Having non-conforming pages returned may affect the Government’s evaluation of a proposal, and how the proposal is ultimately rated.

Responsibility Considerations

• The Contracting Officer makes the determination of responsibility per

FAR 9.104.

Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

This determination is performed by the CO and is separate from the selection decision.

If an offeror is not responsible, then they are not eligible for award.

• The Contracting Officer will also check the Contractor Performance

Assessment Reporting System (includes records of the Contractor’s previous contracts).

• The Contracting Officer will request an Equal Opportunity clearance, and check to ensure the veteran’s reports are submitted.

• This determination is performed for offerors in the competitive range or the successful offeror only.

Model Contract

• The Model Contract consists of Sections A-K of the RFP.

Sections L and M are used for selection purposes only and shall not be included in the Model Contract (Volume V) submission.

• The Offerors will submit a signed Model Contract with their proposal.

The Model Contract becomes the actual contract and so it must be complete and correct.

The Model Contract must be signed by a person authorized to commit the offeror.

All pages must be returned – not just the pages with the fill-ins.

• The Contracting Officer will sign the Model Contract of the Successful

Offeror once all issues are resolved and the selection decision is made.

• Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an offeror being removed from consideration for award.

• The Model Contract takes precedence over the proposal.

Ensure that your prices and rates in the Cost/Price Volume are reflected in Section B of the Model Contract.

Special Consideration

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Price Instructions Tyrone Wright Price Analyst

Pricing Template

• Attachment L-03, Price Template

Government Task Agreements Ron Diftler

JSC Partnership Office

Engagement Process

• Offerors contact the JSC Partnership POC to understand JSC competencies (people, processes, tools and facilities) that could help meet their needs, and request an estimated cost using the GTA form.

• JSC capabilities/facilities information is available to start the process at JSC xEVAS website and SAM.gov.

• GTA requests are due by 5:00 p.m. on October 14, 2021. Completed form returned to Offeror seven (7) days prior to proposal the due date.

• The JSC POC will coordinate the request with the Contracting Officer and Program Management to assure the request is appropriate.

• The JSC POC will coordinate the GTA requests with program and performing organizations.

• Refine GTA form inputs as needed to meet Offeror’s needs and

JSC’s commitments.

• Return costed GTAs to Offerors as early as possible for consideration as part of their proposal.

20-Minute Break

Returning at 10:30am

Questions and Answers

Conclusion

Thank you for attending the Johnson Space Center

Preproposal Conference for the Exploration Extravehicular Activity Services

(xEVAS)