EA13 Overview.pdf

EA Directorate Integration Office

JSC-EA13

How are We Organized?

What do we do for the Directorate?

IT

Architecture

Network Storage Security

Help

Acquisition Partnerships Agreements

Contract Usage

Directorate Business Functions

Can work with you to strategize and create a partnership with other federal agencies, academia, and industry.

Interested in partnering with a non-

NASA

entity?

https://ea.sp.jsc.nasa.g ov/orgs/EA13/Pages/B

SA/EA-Travel- Office.aspx

Travel Guides

Going on a trip?

Once you fill out your travel worksheet, the travel office can answer any questions you have.

To cover overhead, EA levies an Indirect Assessment (backpack rate).

You need to apply this to your project estimates.

Your business manager and budget analysts can help.

and can answer indirect questions.

Need WBS charge codes for

WebTADS and project work?

Creating a project cost estimate?

https://ea.sp.jsc.nasa.gov/orgs/EA13/Pages/BSA/EA-Travel-Office.aspx

PPBE23 Status and Timeline Strategic Planning

Guidance (SPG)

Program Review Guidance (PRG)

Program Manager Reviews (PMRs)

Pre-Program Analysis and

Alignment (Pre-

PAA)

Center Integrated

Disconnects (CID)

Program Analysis and Alignment

(PAA)

Issue Abstracts Post-Program Analysis and Alignment

(Post-PAA) and

CID

Administrator’ s Briefing

Executive Council (EC)

Issue Abstract Down Select

Issue Paper Submits and Draft Issues

Book

Senior Management Council (SMC)

Issue Paper Recommendation s

Final Issue Book

Senior Management Council (SMC)

Issue Paper Discussion

Executive Council (EC) Issue Paper Decisions

Senior Management Council (SMC)

Appeals / Responses

Programmatic and Institutional Guidance (PaIG)

N2 Submit CAM > Center >

CAM

Office of Management and Budget

(OMB) Submit

Passback

Congressional Justifications

(CJs)

President’s Budget Request

(PBR)

House and Senate Bills

Appropriation

Execution Operating Plan

Monthly Reporting

Phasing Plan

Agency Strategy Implementation Planning (ASIP)

Resource Management Office (RMO) Workshop

PLANNING > PROGRAMMING > BUDGETING > EXECUTION

PPBE21 Initial Operating Plan sent to OMB in early February, due to the Hill by 2/11.

PPBE22 Schedule beginning to take shape. Passback by the end of February. Skinny Budget by the end of March. Budget rollout end of April-May PPBE23 Awaiting direction from the incoming Administration

PPBE23

PPBE22

PPBE21

PPBE

Guidelines IT/Facilities

Scope Awareness

Income SetExpenditures Set

Indirect Scope

& PPBE

Strategy

Established

Q1 Q2

Q3Q4

Center Reviews

IT Portfolio Submits

Directorate Acquisition and Contract Functions Can help if you need to know …

• Contract options available to augment project or other support needs

• Guidance on how to write task orders to get the support you need

• How to give feedback if you aren’t getting what you requested from a contractor

• General contract-related questions

Contact if you need information on the specified contract.

BH is the procurement organization that works Engineering contracts.

What are your contracting roles?

• COR – Contracting Officer’s Representative – the technical member of the contract management team along with the Contracting Officer and the Business Analyst

• TMR – Technical Management Representative – a member of the COR’s technical team for a specific organization/discipline

• Task Order or Subtask Owner

• Project Team member

Directorate Acquisition and Contract Functions Civil Servant and Contractor Relationship

• Many of the project teams in EA are made up of both Civil Servant and Contractor employees

• Project management authority should not be confused with personnel management authority

• Civil Servants do not engage in activities such as interviewing, supervising, or assessing performance of individual contractor employees (and vice versa)

• Contract managers are the supervisors of Contractors

• NASA branch and project managers are not the supervisors of Contractors

• Similarly contractors do not engage in personnel management activities for Civil Servants

• When a contract changes, NASA employees can not advocate for other contractors to hire a contractor you’ve been working with and want to keep

Civil Servants do not:

• Hire, fire or discipline contractor personnel

• Schedule individual contractor personnel hours

• Provide performance feedback on individual contractor personnel

Directorate IT Functions Overall Purpose

• Mission enablement

• Management of all Directorate spanning IT

• Coordination with center and agency CIO organizations

• IT Risk management

• Program/partner IT collaboration

• IT policy management

• IT budget coordination

• PPBE, EA BOD

• IT coordination within and across OCE organizations

• IT procurement coordination

• Centralized IT services

• Inventory, storage, VM hosting, software dev, Cloud, etc.

• IT contract task management

• JETS, COMIT, etc.

Directorate IT Functions

IT Security

• Compliance coordination across Engineering

• Incident response management

• Approval to Operate (ATO) processes

IT Security Storage Cheat Sheet

Enterprise Services

EA as IT consumer

• Coordination of agency IT services

• NEST, NICS, etc.

• Coordination of IRD IT services

• SharePoint, storage, etc.

• Cloud services management

Directorate Services EA as IT implementer

• Software development/ope rations

• EA Datacenter operations

• EA Service Center

IT Managers

(EX, EA1/12/13)

• Daily IT operations coordination

• Org specific budget and policy coordination

• Coordination with IT Managers in Divisions

EA Service Desk, 8am - 5 pm CST B16 - Rm 223B; Stage 3 = remote only

Directorate Space and Compliance Functions

Because as much as fun as it looks like, we really can’t operate this way …

Directorate Space and Compliance Functions JSC-EA-Moves

Space Utilization and Facility Management

• Space Use Policy for Directorate facilities

• Space needs for offices, labs, projects

• Moves of personnel and furniture; room layouts; Space Utilization Data

• Engineering Complex, Facility maintenance/construction/demolition, Facility Managers

Export Control

• Review of technical papers, presentations, materials for public dissemination

• Review and coordination of mobile devices (phones, laptops) before foreign travel

• Review and coordination of Freedom of Information Act requests

• Directorate risk reviews and inputs to Center risk tracking system

Safety Compliance Audits

• Periodic safety walk through of Engineering facilities

• Reminders of hazardous materials inventories, pressure system inspections, report of bi-annual safety metrics

• Coordination of hazard abatements, close call resolutions

• Coordination of quality management audits mailto:JSC-EA-Moves%20%3cjsc-ea-moves@mail.nasa.gov%3e

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