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NASA

Procedural Requirements

NPR 8570.1A

Effective Date: July 12, 2013

Expiration Date: July 12, 2018

COMPLIANCE IS MANDATORY

NASA Energy Management Program

Responsible Office: Environmental Management Division

P.1 Purpose P.2 Applicability P.3 Authority P.4 Applicable Documents and Forms P.5 Measurement/Verification P.6 Cancellation

Chapter 1. Energy Management Program Roles and Responsibilities

1.1 Introduction

1.2 Headquarters

1.3 Center/Component Facility

Chapter 2. Energy Management Program Requirements

2.1 Program Requirements

Chapter 3. Center/Component Facility Energy Management Requirements

3.1 Management Requirements

Appendix A. Definitions

Appendix B. Acronyms

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Preface P.1 Purpose

a. This NASA Procedural Requirement (NPR):

(1) Implements applicable requirements for the Energy Management (EM) Program under NASA Policy Directive (NPD) 8500.1 NASA Environmental Management to manage the EM Program and activities.

(2) Establishes the requirements and responsibilities by which NASA will reduce energy risk to mission through life-cycle cost-effective compliance with Federal law, Executive Orders, and NASA policy regarding increasing the use of renewable energy sources and energy efficiency and conservation methods.

(3) Promotes NASA Headquarters support of Center and Component Facility comprehensive energy programs.

(4) Enhances energy security and energy resource availability for future mission requirements through the EM Program comprehensive, integrated approach to energy strategy development;

energy risk management; master and project planning; and design, implementation, operation, maintenance, and management of energy systems and assets.

(5) Promotes mitigation of energy-related climate change risks and impacts, availability of cleaner energy sources, and improved air quality.

b. NPD 8500.1, NASA Environmental Management, establishes NASA policy to reduce energy risk to mission, maintain compliance with applicable external requirements, and promote energy conservation. Center/Component Facilities are responsible for achieving these external requirements at the local level.

c. Strengthening Federal Environmental, Energy, and Transportation Management, EO 13423, requires embedding energy management in the environmental management system (EMS) at the Agency and Center/Component Facility levels.

d. This NASA Procedural Requirement (NPR) has been substantially restructured to streamline the requirements for energy management and place complementary guidance and contextual information into a companion handbook. The NASA Energy Program Guidance Handbook describes how energy programs and projects are managed in NASA and contains explanatory material to help understand the requirements of this NPR. The handbook can be found at: NASA Energy Program Guidance Handbook

P.2 Applicability

a. This NPR is applicable to NASA Headquarters and NASA Centers, including Component Facilities and Technical and Service Support Centers. This language applies to Jet Propulsion Laboratory (JPL), a Federally Funded Research and Development Center (FFRDC), other contractors, grant recipients, or parties to agreements only to the extent specified or referenced in the appropriate contracts, grants, or agreements.

b. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing

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c. The EM Program guidance, including analyses, processes, methods, templates, and practices will describe how the "shall" and "will" statements may be met.

d. In this directive, all document citations are assumed to be the latest version, unless otherwise noted.

P.3 Authority

a. The Budget and Accounting Procedures Act, 31 U.S.C. §3513 (a).

b. The National Energy Conservation Policy Act, 42 U.S.C. § 8251, et seq.

c. Energy Policy Act of 2005, Public Law 109-58.

d. The Energy Independence and Security Act of 2007, Public Law 110-140.

e. Omnibus Appropriations Act of 2009, Public Law 111-8 § 748.

f. Policy on Environmental Quality and Control, 14 C.F.R. § 1216.1.

g. Energy and Water Efficiency and Renewable Energy, 48 C.F.R. Pt. 23, Subpart 23.2.

h. Energy Efficient Standby Power Devices, Executive Order 13221, 66 Federal Register 40571, August 2, 2001.

i. Strengthening Federal Environmental, Energy, and Transportation Management, Executive Order 13423, 72 Federal Register 3919, January 26, 2007.

j. Federal Leadership In Environmental, Energy, and Economic Performance, Executive Order 13514, 74 Federal Register 52117, October 8, 2009.

k. NPD 8500.1, NASA Environmental Management.

P.4 Applicable Documents and Forms

a. Retention of Energy and Water Savings, 42 U.S.C. 8256 (e).

b. The Public Health and Welfare Act, 42 U.S.C. § 8262 c.

c. Federal Energy Management and Planning Programs, 10 Code of Federal Regulations (C.F.R.), Part (Pt.) 436.

d. Acquisition of Utility Services, NASA Federal Acquisition Regulation Supplement (NFS) Part 1841.

e. Federal Leadership in High Performance and Sustainable Buildings Memorandum of Understanding, January 2006

f. NPD 1000.0, NASA Governance and Strategic Management Handbook.

g. NPD 1000.3, The NASA Organization.

h. NPD 7330.1, Approval Authorities for Facility Projects.

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i. NPD 8800.14, Policy for Real Estate Management.

j. NPD 8820.2, Design and Construction of Facilities.

k. NPD 8831.1, Maintenance of Institutional and Program Facilities and Related Equipment and Related Equipment.

l. NPR 8530.1, Affirmative Procurement Program and Plan for Environmentally Preferable Products.

m. NPR 8800.15, Real Estate Management Program.

n. NPR 8810.1, Master Planning Procedural Requirements.

o. NPR 8820.2, Facility Project Requirements.

p. NPR 8831.2, Facilities Maintenance and Operations Management.

q. NPR 8553.1, NASA Environmental Management System.

r. NASA Energy Program Guidance Handbook.

P.5 Measurement/Verification

a. Conformance with this NPR is verified by submission of required documents to NASA officials.

NASA Headquarters monitors energy regulatory compliance through Environmental and Energy Functional Reviews. Compliance with energy regulations is also monitored by external agencies. To meet reporting requirements of the Office of Management and Budget and other agencies, NASA developed the NASA Environmental Tracking System (NETS), in which energy performance data is collected and Centers report on established metrics for energy efficiency, energy conservation measures, and increased use of renewable energy.

P.6 Cancellation NPR 8570.1, Energy Efficiency and Water Conservation, dated March 15, 2001.

Original Signed by

Dr. Woodrow Whitlow, Jr.

Associate Administrator for Mission Support Directorate

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Chapter 1. Energy Management Program Roles and Responsibilities

1.1 Roles and Responsibilities

The roles and responsibilities of senior management are established in NPD 1000.0 Strategic Management and Governance Handbook, NPD 1000.3 The NASA Organization, and NPR 8553.1 NASA Environmental Management Systems. This Chapter describes key roles and responsibilities for establishing, assigning, and maintaining EM Program requirements. Responsibilities specific to a position title may be delegated by the responsible person.

1.2 Headquarters

1.2.1 The Assistant Administrator for Strategic Infrastructure shall:

a. Approve the Agency energy strategy and advocate for its implementation.

b. Provide leadership and advocacy for sufficient resources for executing the EM Program, investments and methods to meet Agency energy goals.

c. Report annually to the NASA Administrator on the adequacy and effectiveness of the EM Program in implementing EO 13514 Federal Leadership in Environmental, Energy, and Economic Performance and other external requirements.

d. Approve investment recommendations as submitted by the Director Environmental Management Division (EMD) and the Director Facilities Engineering and Real Property Division (FERPD).

e. Approve the final energy component of the Planning, Programming, Budgeting, and Execution (PPBE) submittal to Office of Chief Financial Officer (OCFO).

f. Concur on submitted Environment and Energy Functional Reviews (EEFR).

g. Approve energy performance reports submitted to external entities.

h. Approve NASA comments for proposed energy legislation.

1.2.2 The Director NASA Management Office (NMO) shall ensure JPL (an FFRDC) contracts and subcontracts include energy requirements specified in Federal laws and regulations, EOs, and NASA NPD's and NPR's.

1.2.3 The Director EMD shall:

a. Recommend Agency energy strategy alternatives that achieve NASA's energy goals.

b. Ensure that NASA's EM Program is consistent with Federal legislation and regulations, EOs, and NASA policies and procedures.

c. Provide policy, guidance, and direction for the EM Program.

d. Analyze energy objectives and risks and establish management controls for the EM Program.

e. Review investment recommendations developed by the Agency Energy Program Manager and submit to the Assistant Administrator for Strategic Infrastructure.

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f. Prepare and submit final PPBE submission as approved by Assistant Administrator for Strategic Infrastructure to OCFO.

g. Review and submit to the Assistant Administrator for Strategic Infrastructure, energy performance reports for submittal to external entities.

h. Appoint the Agency Energy Program Manager.

i. Serve as co-sponsor to the NASA Energy Efficiency Panel (EEP)

j. Approve the Center Energy Conservation Performance Plans (ECPP) template.

j. Communicate and coordinate with the Director FERPD to assure EM Program effectiveness.

k. Sign and approve EEFR reports.

1.2.4 The Agency Energy Program Manager shall:

a. Provide Agency energy strategy alternatives to meet the energy goals in the most effective and efficient manner.

b. Provide functional leadership, program advice, and technical assistance to the Agency on energy policy and the strategy to meet energy regulations and external mandates.

c. Perform EEFRs at Center/Component Facilities as required per NPD 8500.1 sec 5.c (8).

d. Provide guidance describing processes and methods by which NASA or external energy requirements may be met.

e. Recommend energy efficiency and conservation goals for the Agency to the Director EMD.

f. Prepare and submit to the Director EMD, external reporting documentation as required by Federal law and regulations.

g. Conduct studies and assessments to identify potential projects and investments that support energy efficiency, conservation, and renewable energy goals and objectives. Evaluate proposals and recommend projects for investment or financing consideration.

h. Review Center/Component Facility ECPP and Emergency Energy Security and Conservation Plans.

i. Monitor Agency energy performance objectives, milestones, metrics, and measures.

j. Maintain the NASA Environmental Tracking System (NETS) Energy Module to collect, organize, search, and report energy data and progress from the established baseline.

k. Assure energy comprehensive audit, project performance data, and benchmarking data are entered into the Department of Energy Compliance Tracking System (CTS).

l. Support the Center co-chairs of the NASA EEP with policy, planning, and program requirements.

m. Communicate and coordinate with the Energy Program Manager for Facility Projects and Utility Services to assure EM Program effectiveness.

1.2.5 The FERPD Director shall:

a. Ensure the implementation of the -approved Agency energy strategy.

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b. Ensure that NASA's energy investment projects are managed consistent with Federal legislation and regulations, EOs, and NASA policies and procedures.

c. Review investment recommendations developed by the Energy Program Manager for Facility Projects and Utility Services and submit to the Assistant Administrator for Strategic Infrastructure.

d. Approve Center/Component Facility energy related facility projects and leases per NPD 7330.1, NPD 8800.14, NPR 8800.15, and NPR 8820.2.

e. Report on sustainable design and construction of facilities to Assistant Administrator for Strategic Infrastructure.

f. Serve as co-sponsor to the NASA EEP.

g. Review Center and Component Facility utility service and commodity procurements including system privatization in coordination with the Office of Procurement in accordance with NASA FAR Supplement Part 1841.

h. Ensure that NASA facilities engineering policy and practices support reducing energy risk to mission and pursuing life-cycle cost-effective compliance with external energy requirements.

i. Approve utilization of lease net revenue in accordance with NPR 8800.15.k. Appoint the Energy Program Manager for Facility Projects and Utility Services.

j. Communicate and coordinate with the Director EMD to assure EM Project implementation.

1.2.6 The Energy Program Manager for Facility Projects and Utility Services shall:

a. Recommend methods and procedures to implement the Agency energy strategy.

b. Provide functional leadership, program advice, and technical assistance to the Agency on energy investments, managing energy projects, and utility acquisitions.

c. Monitor Agency energy project performance, milestones, and metrics.

d. Provide guidance for the implementation of energy services agreements, contracts, and financing, such as Energy Savings Performance Contract (ESPC) and Utility Energy Services Contract (UESC) projects, and the use of Enhanced Use Lease (EUL) authorities for funding energy projects.

e. Assist Center/Component Facility utility service and commodity procurements including system privatization.

f. Provide guidance on facilities operations and maintenance processes that support energy efficiency and conservation goals and renewable energy goals.

g. Recommend incorporation of technology and systems into facilities projects that reduce energy consumption and increase the use of alternate and renewable energy sources.

h. Prioritize energy project proposals within available resources and recommend alternative financing methods when appropriate.

i. Provide oversight of Agency energy project implementation and energy-related leases.

j. Support the Center co-chairs of the NASA EEP with energy program activities. k. Communicate and coordinate with the Agency Energy Program Manager to assure EM Program effectiveness.

1.2.7 The EEP will review and comment on Agency energy policies, strategies, recommended priorities, implementation plans, practices, and address issues.

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1.3 Center/Component Facility

1.3.1 The Center Director shall:

a. Appoint the Center Energy Efficiency Team (EET).

b. Approve Center/Component Facility energy policy.

c. Assure adequate management and financial resources are dedicated to meet energy security requirements.

d. Approve and submit to the EMD Director an ECPP prepared according to the approved template.

e. Ensure the Center implements purchasing procedures in accordance with NPR 8530.1, Affirmative Procurement Program and Plan for Environmentally Preferable Products.

f. Ensure contractors, grant recipients, or parties to agreements meet current energy requirements specified in Federal laws and regulations, EOs, and NASA NPRs.

g. Ensure that personnel involved in the initiation and execution of Energy Savings Performance Contracts (ESPC) or Utility Energy Savings Contracts (UESC) are knowledgeable and trained in the process. Specialized training is offered through the Department of Energy (DOE).

h. Ensure that projects utilizing ESPC/UESC follow DOE guidance and contract management tools.

1.3.2 The Center Energy Manager shall:

a. Implement a Center/Component Facility Energy Management Program to meet requirements of this NPR.

b. Develop energy investment proposals from energy audit results and coordinate implementation through appropriations or alternative financing mechanisms.

c. Prepare the Center/Component Facility energy budget in accordance with the PPBE process and guidance.

d. Submit energy performance data in a timely, complete, and accurate manner in response to Agency data calls.

e. Communicate approved Center/Component Facility energy procedures to employees and contractors.

f. Lead the EET and represent their Center/Component Facility on the NASA EEP.

g. Coordinate with Center Master Planners to optimize energy efficiency in accordance with NPR 8810.1, Master Planning Procedural Requirements and ensure that impacts from installed energy conservations measures are taken into consideration.

h. Obtain and maintain training in accordance with the Federal agency energy management training requirements of 42 U.S.C. § 8262 c.

i. Coordinate utility service and commodity procurements in collaboration with Center Procurement officials.

j. Coordinate utilities management involving the local utility suppliers and incorporating utility-provided energy audits, metering, fuel switching, load management, rebate programs, rate

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k. Report Center/Component Facility energy efficiency and conservation results into NETS.

l. Review and approve utility bills.

m. Establish and monitor Center level energy performance objectives, milestones, metrics, and measures.

n. Ensure that contracting officer on energy savings performance contracts, utility service contracts, or commodity contracts are notified of changes to facilities, such as the addition or removal of buildings, affecting the contracts.

o. Ensure that contracting officers or contracting officer representatives for energy savings performance contracts, utility services contracts, or commodity contracts are included on invitations to the EEP meetings.

1.3.3 The Office of Procurement shall:

a. Ensure that the specific training e.g. training sponsored by the Department of Energy is completed by Contracting Officer, Contract Specialist, Contracting Officer Representative when administering and/or awarding Energy Savings Performance Contracts or Utility Energy Savings Contracts.

b. Ensure that Contracting Officer, Contract Specialist, and Contracting Officer Representative review Measurement & Verification (M&V) reports as required in ESPC/UESC contracts and take appropriate action as needed.

c. Ensure that Contracting Officer, Contract Specialist, and Contracting Officer Representative modify ESPC/UESC contracts based on changes to facilities, such as the addition or removal of buildings, affecting the contracts per notification from the Center energy manager.

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Chapter 2. Agency Energy Management Program Requirements

2.1 Program Requirements

2.1.1 The EM Program provides direction, oversight, analysis, management, and control of energy investments and activities.

2.1.2 EMD establishes, implements, and maintains the EM Program to meet the requirements of this NPR. The EM Program will include:

a. Supporting development and management review of energy policy, strategy, planning, objectives, and guidance.

b. Analyzing and recommending strategies and methods to minimize energy consumption and reduce energy intensity without affecting safety or mission operations.

c. Analyzing and recommending strategies and methods to optimize and reduce energy utility costs through innovative technology, alternate fuels, renewable energy sources, and conservation practices.

d. Analyzing risk and establishing mitigation actions for energy security and energy resource availability for NASA missions.

e. Establishing performance milestones, metrics, and measures.

f. Monitoring and improvement of energy performance.

g. Participating in domestic interagency partnerships and international collaborative efforts.

h. Analyzing Center/Component Facility energy program performance milestones and metrics.

i. Monitoring and reporting on completeness and timeliness of Center/Component Facility responses to EMD data calls.

j. Analyzing EEFR results to identify opportunities to improve the EM Program.

k. Evaluating energy investment effectiveness.

l. Maintaining a template for required minimum content for the Center ECPP.

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Chapter 3. Center/Component Facility Energy Management Program Requirements

3.1 Energy Management Requirements

3.1.1 Energy management at the Center/Component Facility shall include:

a. Integrating energy management within the Center/Component Facility EMS.

b. Developing and maintaining an Emergency Energy Security and Conservation Plan complying with the requirements of 10 C.F.R. Part 436, Subpart F, §436.105.

c. Developing and maintaining an ECPP that is approved by the Center Director and functions as a guide to meet energy goals and requirements.

d. Identifying and tracking of future legal and regulatory requirements that may impact Center/Component Facility energy procedures.

e. Participating in sustainable design and construction of new facilities complying with existing Federal energy performance standards in accordance with NPD 8820.2, Design and Construction of Facilities and NPR 8820.2 Facility Project Requirements.

f. Participating in the operations and maintenance of facilities to comply with existing Federal energy performance standards, in accordance with NPD 8831.1 Maintenance of Institutional and Program Facilities and Related Equipment and Related Equipment and NPR 8831.2 Facilities Maintenance and Operations Management.

g. Reviewing operating and administrative processes and programs to identify and implement energy efficiency and conservation practices.

h. Implementing an energy awareness program for Center/Component Facility personnel designed to change energy-use and conservation behaviors.

i. Supporting training programs for technical personnel and occupants regarding design, maintenance, and operation of Leadership in Energy and Environmental Design certified building and other energy-related equipment.

j. Establishing Center-level energy performance objectives, metrics, measures and milestones and monitoring, collecting, and reporting energy performance data.

k. Conducting comprehensive energy evaluations of facilities in accordance with The Energy Independence and Security Act of 2007 (EISA), Section 432.

l. Conducting economic analyses to support energy investment proposals, including life-cycle cost analyses according to methods and procedures in 10 C.F.R. Part 436, Subpart A.

m. Implementing energy investment projects.

n. Developing and implementing an Energy Savings Reinvestment Plan supported by 42 U.S.C.

8256 (e).

o. Ensuring that personnel involved in the initiation and execution of ESPC or UESC performance contracts are knowledgeable and trained through DOE specialized training.

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p. Ensuring that projects utilizing ESPC/UESC follow DOE guidance and contract management tools.

q. Reviewing and ensuring M&V reports regarding energy conservation measures financed by an ESPC/UESC generate the guaranteed savings throughout the term of the contract in accordance with Energy Conservation Policy Act, 42 U.S.C. § 8287 requirements.

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Appendix A. Definitions Compliance - Conforming to a legal, policy, or procedural requirement.

Component Facilities - Complexes that are geographically separated from the NASA Center or institution to which they are assigned.

Energy Efficiency Panel (EEP) - An Agency-level forum that supports development of Agency energy efficiency policy and leadership strategy; recommends energy efficiency and conservation initiatives; supports Center Directors in implementing NASA energy efficiency and conservation policies through shared innovations and use of Energy Savings Performance Contracts, Utility Energy Services Contracts, Enhanced Use Leasing, and other alternative financing; develops consensus positions on energy efficiency and conservation priorities, practices, and issues across Agency and Mission Directorate activities; and sponsors or conducts studies and assessments of energy efficiency and conservation issues affecting NASA Programs and activities.

Energy Investment Project - A specific project intended and designed to provide any of the following: energy savings, demand reduction, and efficiency improvements.

Environmental and Energy Functional Review (EEFR) - Analysis of a Center's compliance with environmental laws, regulations, EOs, and NASA policies including management structures and systems in place to ensure that environmental risks are identified and mitigated.

Implementation - The execution of approved plans for the development and operation of programs and projects and the establishment of control systems to ensure performance to plan and alignment with current Agency strategies.

Life-cycle cost - Costs associated with the environmental performance of a product or service over the life of the product or service, beginning at raw materials acquisition and continuing through manufacturing, transportation, installation, use, reuse, and end-of-life waste management.

Planning, Programming, Budgeting and Execution (PPBE) - An Agency-wide methodology for aligning resources in a comprehensive, disciplined, top-down approach that supports the Agency's Vision and mission. There are four phases in PPBE: planning, programming budgeting, and execution phase.

Verification - Proof of compliance with specifications, may be determined by a combination of test, analysis, demonstration, and inspection.

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Appendix B. Acronyms C.F.R. Code of Federal Regulations DOE Department of Energy ECPP Energy Conservation Performance Plan EEFR Environmental and Energy Functional Review EEP Energy Efficiency Panel EET Energy Efficiency Team EISA The Energy Independence and Security Act of 2007 EM Energy Management EMD Environmental Management Division EMS Environmental Management System EO Executive Order ESPC Energy Savings Performance Contract EUL Enhanced Use Lease FAR Federal Acquisition Regulation FERPD Facilities Engineering and Real Property Division JPL Jet Propulsion Laboratory (a Federally Funded Research and Development Center) M&V Measurement and Verification NETS NASA Environmental Tracking System NMO NASA Management Office NPD NASA Policy Directive NPR NASA Procedural Requirements OCFO Office of Chief Financial Officer OSD Office of Secretary of Defense OSI Office of Strategic Infrastructure PPBE Planning, Programming, Budgeting, and Execution UESC Utility Energy Services Contracts U.S.C. United States Code

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Procedural

Requirements

NPR 4310.1A

Effective Date: May 12, 2014

Expiration Date: May 12, 2019

COMPLIANCE IS MANDATORY

Artifact Identification and Disposition

Responsible Office: Logistics Management Division

Table of Contents

Preface

P.1 Purpose

P.2 Applicability

P.3 Authorities

P.4 Applicable Documents and Forms

P.5 Measurement/Verification

P.6 Cancellation

Chapter 1. NASA Artifacts and Their Use

Chapter 2. Roles, Relationships, and Responsibilities

2.1 NASA Headquarters Logistics Management Division (LMD)

2.2 Office of Communications (OCOM)

2.3 NASA Program Offices

2.4 NASA Exhibit Managers

2.5 NASA Historians

2.6 NASA Historic Preservation Officers (HPOs)

2.7 NASA Property Disposal Officers (PDOs)

2.8 Contracting Officers

2.9 Supply and Equipment Management Officers (SEMOs)

2.10 NASA Artifact Working Group (AWG)

2.11 The Smithsonian’s National Air and Space Museum (NASM)

2.12 NASA Communications Coordinating Council (CCC)

2.13 Joint Artifact Committee (JAC)

Chapter 3. Screening, Allocating, and Dispositioning Artifacts

3.1 Artifact Screening Process

3.2 Artifact Screening Module

3.3 Artifact Allocation

3.4 Eligibility to Receive Artifacts

3.5 AWG Allocation Arbitration

3.6 Restrictions, Exemptions, and Exceptions on Items Offered as Artifacts

Appendices

APPENDIX A. Definitions

APPENDIX B. Acronyms

APPENDIX C. Agreement between the National Aeronautics and Space Administration and the

Smithsonian Institution Concerning the Transfer and Management of NASA Historical Artifacts

Table of Figures

Figure 3.1 Artifact Process

a. This NASA Procedural Requirement (NPR) provides requirements for identifying, reporting, and transferring National Aeronautics and Space Administration (NASA) artifacts.

P.2 Applicability

a. This NPR is applicable to NASA Headquarters and NASA Centers, including Component

Facilities and Technical and Service Support Centers. This language applies to the Jet

Propulsion Laboratory (JPL), a Federally Funded Research and Development Center, other contractors, grant recipients, or parties to agreements only to the extent specified or referenced in the appropriate contracts, grants, or agreements.

b. If policy guidance conflicts, provisions contained in Federal personal property laws, international agreements, Executive Orders (EO), Federal Management Regulations (FMR), Federal Acquisition Regulations (FAR), and Office of Management and Budget (OMB)

Circulars take precedent over this NPR.

c. All mandatory actions (i.e., requirements) in this NPR are denoted by statements containing the terms “will” and “shall.” The terms “may” or “can,” denote discretionary privilege or permission. The term “should” denotes a good practice that is recommended but not required.

d. In this directive, all document citations are assumed to be the latest version, unless otherwise noted.

P.3 Authorities

a. The Stevenson-Wydler Technology Innovation Act of 1980, as amended, 15 U.S.C., § 3701 et seq.

b. Public Buildings, Property, and Works, 40 U.S.C, Chapter 5, Property Management.

c. National Aeronautics and Space Act of 1958, as amended, 51 U.S.C, § 20113(a).

d. Federal Management Regulation (FMR), Subchapter B, Personal Property, 41 CFR § 102.

e. Federal Acquisition Regulation (FAR), Government Property, 48 CFR, § 45.

f. NASA FAR Supplement (NFS), Government Property, 48 CFR, § 1845.

g. Agreement between the National Aeronautics and Space Administration and the Smithsonian

Institution Concerning the Transfer and Management of NASA Historical Artifacts, August 20, 2008 (APPENDIX C).

P.4 Applicable Documents and Forms

a. National Aeronautics and Space Act of 1958, as amended, 51 U.S.C. § 20113 (a).

b. Export Administration Regulations (EAR), 15 CFR § 300-799.

c. International Traffic in Arms Regulations (ITAR), 22 CFR § 120-130.

d. Protection of Historic Properties, 36 CFR § 800.

e. Management of Government Aircraft, 41 CFR § 102-33.

f. Federal Management Regulations (FMR), Disposition of Excess Personal Property, 41 CFR § 102-36.

g. NC 1000-31, NASA Charter, Communications Coordinating Council.

h. NPD 1050.1, Authority to Enter into Space Act Agreements.

i. NPD 1387.1, NASA Exhibits Program.

j. NPR 4200.1, NASA Equipment Management Procedural Requirements.

k. NPR 4300.1, NASA Personal Property Disposal Procedural Requirements.

l. NPR 7120.5, NASA Space Flight Program and Project Management Requirements.

m. NPR 8715.3, NASA General Safety Program Requirements.

P.5 Measurement/Verification

a. The Artifact Working Group and NASA Headquarters Logistics Management Division will maintain records and provide analysis of personal property screened and allocated as artifacts.

b. Reports will provide capability to review where artifacts have been allocated along with appropriate artifact identification and the artifact’s intended use.

P.6 Cancellation

NPR 4310.1B, Identification and Disposition of NASA Artifacts, dated March 16, 1999.

Chapter 1. NASA Artifacts and Their Use

1.1 NASA artifacts are items of personal property that represent important aspects related to the history of aeronautics and astronautics. Artifact significance and interest stem mainly from an item’s relationship with historic flights, programs, activities, incidents, achievements, technology, understanding of the universe, historic properties, and important or well-known personalities.

1.2 Aeronautical and astronautical artifacts may include items such as aircraft; space launch vehicles; spacecraft (both manned and unmanned); subsystems of the above, such as rocket engines, pressure suits, and personal equipment; instruments; significant recorded data; operating handbooks; drawings; photographs; motion picture film and related documents; audio and video tapes; training devices; simulators; and memorabilia.

1.3 Artifacts generally are objects (as opposed to structures) and typically are man-made.

1.4 NASA encourages the donation of appropriate artifacts to eligible museums, schools, universities, libraries, and planetariums. It is in NASA’s best long-term interest to preserve evidence of its activities, successes, and discoveries and to use artifacts to advance science, technology, engineering, and mathematics (STEM) initiatives. As addressed in NPD 1387.1, it is

NASA policy to educate and inform the public about the accomplishments and program goals sought and achieved in NASA’s aeronautics and space programs through the direct and interactive medium of exhibits.

http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PR_4310_0001_&page_name=Chapter1

Chapter 2. Roles, Relationships, and Responsibilities

2.1 NASA Headquarters Logistics Management Division (LMD). The LMD Director or designee is responsible for personal property disposition and for establishing the policy for the identification and disposition of NASA artifacts. The LMD Director or designee serves as a co-chair of the NASA Artifact Working Group (AWG) (see section 2.10) and is responsible for the allocation of artifacts to eligible recipients.

2.2 NASA Office of Communications (OCOM). The Associate Administrator for

Communications or designee is responsible for developing and executing Agency communications strategy governing the use of historical artifacts as they pertain to the overall communications function. Within this office, the Manager for Exhibits and Artifacts serves as a co-chair of the AWG and shall provide guidance for the identification and appropriate placement of artifacts allocated by the AWG.

2.3 NASA Program/Project Offices. NASA Program Offices (PO) are the most intimately aware of how their property is used, the potential historical relevance, and the property’s potential as an artifact. Under their disposition and decommissioning roles in NPR 7120.5, POs shall work closely with NASA Historians, Public Affairs Officers (PAOs), Exhibit Managers, Historic Preservation Officers (HPOs), Supply and Equipment Management Officers (SEMOs), and the Center Property Disposal Officer (PDO) to ensure artifacts are identified and screened for disposition to eligible recipients.

2.3.1 An item’s potential as an artifact shall be identified by the NASA PO before or after a determination that the property is no longer required by the program or NASA activity and turned in for disposal.

2.4 NASA Exhibit Managers. Exhibit Managers at NASA Centers and Headquarters, including those representing Mission Directorates, are focal points and shall provide guidance on the identification, management, and placement of artifacts to support outreach. Artifacts typically are held by NASA Exhibit Managers for education, public outreach, and exhibits relating to the development, demonstration, and application of aeronautical and astronautical science and technology of flight.

2.5 NASA Historians. The History Program Office (in OCOM) and the Center Historians determine an item’s historical significance and relevance to agency history and identify any curatorial standards that should be observed during the disposition process. They also help to determine the item’s potential as an artifact for historical research and display purposes.

2.6 NASA Historic Preservation Officers (HPOs). HPOs help to determine an item’s potential as an artifact. HPOs shall provide support to determine if an item has the potential to be classified as an artifact and to determine historical provenance of real and personal property assets. Prior to removal or excessing of historically significant elements/equipment (i.e., artifacts) that could alter or change the character of the historic property that contributes to its historic significance, the Center’s HPOs shall comply with the Advisory Council on Historic

Preservation’s implementing regulations, 36 CFR Part 800, Protection of Historic Properties.

2.7 NASA Property Disposal Officers (PDOs). PDOs are a Center’s point of contact for the disposition of NASA personal property after the property is excess to a program’s needs and has been turned in for disposition. PDOs depend on Program/Project Offices, PAOs, Historians, HPOs, SEMOs, and Exhibit Managers to identify potential artifacts. Once received by the PDO, the PDO shall document the program-provided salient characteristics and provide a picture of the potential artifact to support advertisement in the artifact module (See section 3.2.).

2.7.1 The PDO shall coordinate with NASA LMD to ensure artifacts are screened for allocation to NASA Exhibit Managers, NASA Visitor Centers, the Smithsonian’s National Air and Space

Museum (NASM), eligible museums, and educational institutions.

2.8 Contracting Officers (COs). COs shall work with the Center HPO, SEMOs, and the

Center Industrial Property Officer (IPO) as required by the NFS to ensure the correct insertion of clauses in any contract related to the production of property that may, by its use in NASA programs, be considered historic in nature and a future artifact.

2.9 Supply and Equipment Management Officers (SEMOs). SEMOs shall ensure potential artifacts are identified in the NASA equipment and material records.

2.9.1 The equipment and material records for NASA-held items shall contain sufficient controls and descriptive information to preclude inadvertent disposal prior to screening an item as an artifact.

2.9.2 Equipment and material records shall provide sufficient detail to allow potential users to determine the source of the items. To the degree that additional information providing a history of manufacture, use, or historic significance of the item is available, the information should be linked to the item’s equipment or material record.

2.10 NASA Artifact Working Group (AWG). The AWG shall serve as a forum that meets periodically to review and approve requests for NASA artifacts. An AWG quorum requires five of the seven primary members to be present. The AWG is co-chaired by the LMD Director (or designee) and the OCOM’s Exhibits and Artifacts Manager. Together they provide guidance for identification and appropriate placement of artifacts allocated by the AWG. The AWG reports at least annually and elevates unresolved issues to the Communications Coordinating Council for review and resolution as required.

2.10.1 AWG has seven primary members:

a. LMD Director (or designee) – co-chair.

b. OCOM Exhibits and Artifacts Manager – co-chair.

c. Industrial Property Officer Representative or designee (2 each).

d. Agency Disposal Warehouse Manager or representative.

e. Center PDO (2 each).

2.10.2 AWG has secondary membership:

a. Other NASA offices or subject matter experts (General Counsel, Historian, PO, HPO, ITAR, etc.) are invited to attend as needed.

b. General Services Administration, as needed.

2.11 The Smithsonian’s National Air and Space Museum (NASM). NASM serves as the

Nation’s primary repository for aeronautical and astronautical artifacts. NASM identifies, collects, studies, displays, stores, and lends artifacts that are preserved in the National Collection.

However, unlike in the past when NASM accepted many space artifacts simply to ensure their preservation or to be able to satisfy loan requests, the museum is now collecting more judiciously. With diminishing storage space and resources to maintain extra assets and with the rise of other professionally operated aerospace museums and NASA Visitor Centers, NASM has adjusted its curatorial focus. Today, NASM primarily collects the most significant artifacts that distinctly merit addition to the National Collection and no longer collects multiples for lending, preferring instead a strategy of shared responsibility with other institutions for preserving the wealth of additional artifacts.

2.12 NASA Communications Coordinating Council (CCC). The NASA CCC is responsible for executing NASA’s strategic direction, planning, and implementation of NASA’s communications efforts. The CCC arbitrates any AWG placement disagreements among NASA

Visitor Centers. Additionally, with respect to Appendix C, the CCC serves as the NASA pre-brief forum to discuss a NASA position prior to participating in a NASA/NASM Joint Artifact

Committee meeting. The Charter of the CCC is published as NC 1000-31.

2.13 Joint Artifact Committee (JAC). NASA and NASM share a common interest in preserving, exhibiting, and advocating for exhibition of NASA artifacts. This relationship is formalized by an agreement between NASA and NASM (see Appendix C) and recognizes a preeminent role for NASM to preserve and interpret space and aeronautic artifacts. The JAC provides a forum to discuss the transfer and management of artifacts between NASA and NASM and the appropriateness of display determinations. Should NASM no longer wish to retain an artifact acquired from NASA, NASM is obligated, per the agreement, to offer the artifact back to

NASA by means of deaccession.

Chapter 3. Screening, Allocating, and Dispositioning Artifacts

3.1 Artifact Screening Process. The artifact screening process begins when an item loses its technical utility, is no longer needed by a NASA program or activity, and is considered excess by the owning organization. POs shall work closely with their Center Historians, PAOs, Exhibit

Managers, HPOs, SEMOs, and the Center PDO to ensure potential artifacts are identified and appropriately turned in to the PDO. Throughout the process, PDOs safeguard, account for, transfer, and report artifacts in accordance with Federal, NASA, and Center disposal policies and procedures (illustrated at Figure 3.1).

Figure 3.1 Artifact Process

3.1.1 Transfers of artifacts shall be executed in compliance with all Federal property regulations, including 41 CFR 102.36.

3.1.2 Turn-in documents shall clearly indicate that the property is to be processed as an artifact and contain a description of the item’s relationship to a program or project, system, subsystem, prototype, test unit, or facility. Items that are known to have “flown” should be identified as

“flown.” If feasible, the property will be accompanied by other identifying documents, such as operating handbooks, summary reports, drawings, logbooks, photographs, videotapes, motion picture film, audiotapes, and historically significant telemetry and test data. If possible, a recent photograph of the property should accompany the turn-in document or be provided soon thereafter.

Note: It may be inappropriate to include official records as artifacts or provide them as accompanying documentation with artifacts; however, copies of these records may be included if appropriately marked as non-record copies. Artifact screening will comply with NASA Records Management contained in NPR 1440.6.

3.2 Artifact Screening Module. NASA uses a Web-based “Artifact Module” that is hosted and maintained by GSA as a primary aid to screen personal property that is or has the potential to be an artifact. The Artifact Module provides a way for eligible organizations to screen, request, Item is identified as a potential artifact by the PDO and reported to HQ. HQ coordinates with GSA for upload in the Artifact Module.

Item is screened by internal organizations (21 days by NASM, NASA Programs, NASA Visitor Centers, and Exhibit Managers).

Item is allocated by the AWG to a requesting internal organization OR item begins external screening.

Item is screened by external organizations (21 days by eligible universities, schools, museums, libraries, and planetariums).

Item is allocated by the AWG to a requesting external organization OR item goes to GSA for further screening as a non-artifact.

Item is dispositioned through GSAXcess in accordance with NPR 4300.1.

and receive NASA property that are deemed to be artifacts. The Artifact Module is managed and controlled by the AWG.

3.3 Artifact Allocation.

3.3.1 The AWG shall provide oversight for artifact identification, screening, and allocation.

3.3.2 The AWG shall make routine, day-to-day artifact allocation decisions.

3.4 Eligibility to Receive Artifacts. Eligible recipients include:

3.4.1 NASM.

3.4.2 NASA Exhibit Managers. Exhibit Managers may request artifacts either for their exhibits in support of the Agency’s outreach mission or on behalf of their respective NASA Visitor

Center. Artifacts for display at NASA Visitor Centers are generally on loan from an exhibit manager and under the accountability of NPR 4200.1, NASA Equipment Management

Procedural Requirements.

3.4.3 Federal Agencies. In some cases, a museum is owned and operated under the management of a Federal agency (e.g., a military museum) and is eligible to request and receive

NASA artifacts for display.

3.4.4 Schools, universities, and other educational organizations are eligible, but must be registered as a member of the Department of Education’s (DOE’s) Integrated Postsecondary

Education Data System (IPEDS) or DOE’s National Center for Education Statistics (NCES).

3.4.5 Museums, libraries, and planetariums are eligible but first shall be determined eligible to receive Federal surplus property by their respective State Agency for Surplus Property (SASP).

3.4.6 A person shall be allowed to take possession of an artifact on behalf of any eligible organization only if they are a United States citizen, specifically defined as:

a. Born in the United States, Puerto Rico, Guam, Northern Mariana Islands, Virgin Islands, American Samoa, or Swain’s Island; or

b. Born to a United States citizen residing in a foreign country; or

c. Granted citizenship status by the U.S. Citizen and Immigration Services (USCIS).

3.5 AWG Allocation Arbitration. When a decision by the AWG is challenged, the following arbitration process is followed:

3.5.1 First, the AWG shall reconvene and review its allocation decision and provide a formal response to the organization challenging the AWG’s allocation decision.

3.5.2 A NASA Center may then elevate their challenge to the CCC for its consideration/determination.

3.5.3 The NASM may elevate their challenge to the JAC as addressed in Appendix C.

3.6 Restrictions, Exemptions, and Exceptions on Items Offered as Artifacts.

3.6.1 Artifact identification, management, and disposition actions shall not interfere with

NASA’s ability to execute its various missions and programs.

3.6.2 The property shall no longer be needed for its intended purpose or needed for other programmatic use within NASA. Programmatic reutilization always takes priority over property allocation as an artifact.

3.6.3 Property provided for artifact screening may be categorized as restricted property under

Export Administration (EAR) or International Traffic in Arms (ITAR) regulations; however, transfer shall be done only after a recipient agrees to conditional transfer restrictions.

3.6.4 The property shall not present unacceptable danger/hazard to…