Attachment E - Financial management instructions 533 Attach Core and IDIQ--Both Onsite and Offsite TS.pdf
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- Attached to
- NASA Balloon Operations Contract (NBOC) II Federal contract opportunity
- Solicitation number
- 80GSFC20R0031
About this file
This document provides financial management reporting requirements for the NASA Balloon Operations Contract II opportunity. The contract is a cost-plus-fixed-fee arrangement between NASA Goddard Space Flight Facility and a contractor to operate and maintain the Columbia Scientific Balloon Facility in Palestine, Texas. The contractor will be responsible for balloon launch, tracking, recovery and payload support operations at multiple locations. Financial reporting requirements include submitting NASA form 533 reports by work breakdown structure level with cost data on direct labor, overhead, and other direct costs. Variance narratives are required for total direct labor or total cost variances exceeding 5% from the prior month's estimate. The initial report is due within 30 days of award with monthly reports due by the 10th day and quarterly reports the 15th day of the preceding month.
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ATTACHMENT E
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
80GSFC20R0031
DRFP# 80GSFC20R0031
Attachment E
2/2020
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
For the Core baseline portion of the contract, the Contractor’s 533 Reports shall contain a summary of total Core baseline contract costs at the total contract level and Task Orders in accordance with the Work Breakdown Structure (WBS) element of the Statement of Work below:
WBS Level 1 – Balloon Operations Contract Summary (Core & IDIQ) WBS Level 2 – Core Requirements Summary WBS Level 2 – IDIQ Requirements Summary WBS Level 3 – Technical, Business Management & Facilities Support WBS Level 3 – Flight Operations & Engineering Support WBS Level 3 – Task Order (For each individual task order)
WBS Level 4 – Flight Operations & Engineering NOT Directly Related to Individual Campaigns
WBS Level 4 – Flight Operations & Engineering for Campaigns WBS Level 5 – Individual Campaigns
The Contractor’s 533 Reports shall include Contract Values for Core Baseline, including the separate 533 sheets for each Work Breakdown Structure (WBS) Level and Campaigns, as well as the Task Order Levels.
An individual 533 Report shall be provided for each Task Order at the total Task Order level, in addition to a cumulative 533 Report summarizing all Task Orders issued.
The reports shall contain a breakdown of regular and overtime premium hours and costs by the elements of cost categories listed in Section d below.
For the Billing Section 5 of the 533, the Contractor will provide the current Invoiced Amounts and Total Payments Received as of the date of the Report. (NOT the reporting period)
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2E, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5 %) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at WBS Level 2 for Core requirements summary and WBS Level 2 for IDIQ Requirements Summary. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Regular Direct Labor Hours:
Prime Regular Direct Labor Hours - Onsite (Wallops Flight Facility (WFF) & Columbia Scientific Balloon Facility (CSBF))
Prime Regular Direct Labor Hours – Offsite
(Contractor’s Facility)
Prime Regular Direct Labor Hours – Operations-Site
Total Prime Regular Direct Labor Hours
2. Prime Overtime Premium Direct Labor Hours:
Prime Overtime Premium Direct Labor Hours - Onsite (Wallops Flight Facility (WFF) & Columbia Scientific Balloon Facility (CSBF)
Prime Overtime Premium Direct Labor Hours – Offsite (Contractor’s Facility)
Prime Overtime Premium Direct Labor Hours – Operations-Site
Total Prime Overtime Premium Direct Labor Hours
3. Subcontractor Regular Direct Labor Hours:
Subcontractor A Regular Direct Labor Hours – Onsite
(WFF&CSBF)
Subcontractor A Regular Direct Labor Hours – Offsite (Contractor’s Facility)
Subcontractor A Regular Direct Labor Hours – Operation-Site
Total Subcontractors Regular Direct Labor Hours
4. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite
Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Hours – Operations-Site
Total Prime and Subcontractors Direct Labor Hours
5. Prime Regular Direct Labor Costs:
Prime Regular Direct Labor Costs - Onsite
Prime Regular Direct Labor Costs – Offsite
Prime Regular Direct Labor Costs – Operations-Site
Total Prime Regular Direct Labor Costs
6. Prime Overtime Premium Direct Labor Costs:
Prime Overtime Premium Direct Labor Costs - Onsite
Prime Overtime Premium Direct Labor Costs – Offsite
Prime Overtime Premium Direct Labor Costs – Operations-Site
Total Prime Overtime Premium Direct Labor Costs
7. Subcontractor Direct Labor Costs:
Subcontractor A Direct Labor Costs – Onsite
Subcontractor A Direct Labor Costs – Offsite (Contractor’s Facility)
Subcontractor A Direct Labor Costs – Operation-Site
Total Subcontractors Direct Labor Costs
8. Total Prime and Subcontractors Direct Labor Costs:
Total Prime and Subcontractors Costs – Onsite
Total Prime and Subcontractors Costs – Offsite
Total Prime and Subcontractors Costs – Operations-Site
Total Prime and Subcontractors Direct Labor Costs
9. Prime Overhead Expenses:
Onsite Overhead Offsite Overhead
Operations-Site Overhead Material Overhead
Total Prime Overhead
10. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Balloons
c. Travel
d. Helium IsoPaks
e. Expendable Gases
f. Aviation/Aircraft
g. Freight
h. Range Expenses
i. Flight H/E
j. Ground Support Equipment
k. Materials
l. Miscellaneous (ODCs)
m. Direct OT/Field Premium Pay
n. Subcontractor Travel
o. Subcontractor OT
p. Other (specify)
Total ODCs
11. Subtotal (Direct Labor, Overhead & ODCs)
12. G&A Expense
13. Total Estimated Cost
14. Fixed Fee %
15. Fixed Fee
16. Total Cost-Plus-Fixed-Fee (CPFF)
16. Total Cost-Plus-Award-Fee (CPAF)
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