80ARC024R0009 Request for Proposal Cover Letter.pdf

80ARC024R0009 Request for Proposal Cover Letter

March 29, 2024

TO: All Prospective Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80ARC024R0009 for Center Occupational Safety, Health, Medical, System Safety, and Mission Assurance Contract (COSMC)

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Ames Research Center (ARC) Center Occupational Safety, Health, Medical, System Safety, and Mission Assurance Contract (COSMC) solicitation. The principal purpose of this requirement is to provide support to the Safety and Mission Assurance Directorate. The Core consists of Contract Management. IDIQ requirements will be issued through Contract Task Orders in the areas of Training Program Management, Ergonomics Program, Employee Assistance Program, Emergency Response, Mishap Investigation and Data Analysis, Health Physics, Medical Services, Fitness Center, Industrial Hygiene, Occupational Safety, and Systems Safety and Mission Assurance (Chief Safety Officer Support, Risk Management, System Safety, Quality Assurance, Software Assurance & Safety, Reliability and Maintainability Engineering, Operational Safety, Aviation Safety).

NASA will conduct this acquisition as a full and open competition. The North American Industry Classification System (NAICS) code for this acquisition is 541690 and the small business size standard is $19,000,000.

This competitive acquisition will result in a Cost-Plus-Fixed Fee (CPFF), Hybrid Core requirement and an IDIQ requirement with the ability to issue CPFF task order. Additionally, the contract Phase-In period will be a firm-fixed price contract line item (CLIN). The contract will have an effective ordering period of 5 years from the contract effective date, and a contract core with a potential period of performance of 12-month Base Period, and four one-year Options.

The anticipated contract award date is October 30, 2024, with a February 13, 2025 contract effective date. The contract will be performed onsite at NASA ARC.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. A Phase-in period will be conducted beginning January 2, 2025, through February 13, 2025, which will be established as a separately priced Firm Fixed Price CLIN (CLIN 0001).

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance.

3. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors must submit an Organizational Conflicts of Interest (OCI) Avoidance / Mitigation Plan in accordance with the instructions in section L.13(a)(7) as part of its proposal.

4. Be advised, in accordance with provision L.14B(1-5), Offerors need to encourage their references to submit their Past Performance Questionnaires directly to the Contracting Officer prior to proposal due date.

5. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF), while the RFP’s Cost Volume exhibits will be provided to the Offerors in Microsoft Excel format.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/pub_library/Omb.html.

This RFP does not commit NASA ARC to pay any proposal preparation costs, nor does it obligate NASA ARC to procure or contract for these services. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation shall be due no later 2PM Pacific Time on April 2 , 2024. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel.

All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this RFP should be submitted in writing, electronically to Marla P.

Lefevre, Contracting Officer, at Marla. P. Lefevre@nasa.gov on or before April , 2024.

Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Marla P. Lefevre Contracting Officer

Marla P Lefevre

Digitally signed by Marla P Lefevre Date: 2024.03.29 11:08:24 -07'00'