J.1.a.1 - DRAFT PWS ATOM-5.pdf

80ARC021R0001 Attachment J.1a.1

AEROSPACE TESTING AND FACILITIES

OPERATIONS AND MAINTENANCE (ATOM-5)

80ARC020R0004

Performance Work Statement

<<INSERT MONTH/DAY>>, 2021

National Aeronautics and Space Administration

Ames Research Center

Wind Tunnel Division and Entry Systems and Technology Division

Moffett Field, CA 94035-0001

AEROSPACE TESTING AND FACILITIES

OPERATIONS AND MAINTENANCE (ATOM-5)

PERFORMANCE WORK STATEMENT

Table of Contents

1.0 Introduction 4

1.1 Mission Description and Objectives 4

1.2 Facilities 5

2.0 Scope 6

3.0 Core Requirements 7

3.1 General Services 7

3.1.1 Operation of Testing and Support Facilities 7

3.1.2 Maintenance, Calibration, and Repair 7

3.1.3 Health, Safety and Environmental Compliance 9

3.1.4 Quality Management 10

3.1.5 Configuration Management 11

3.1.6 Facility Specific Systems Administration 11

3.1.7 Training, Certifications, and Travel 12

3.2 Contract Management and Administration 12

3.2.1 Contract Task Order Administration 13

3.2.2 Contract Reporting 13

3.2.3 Resource Scheduling 13

3.2.4 Property Management 13

3.2.5 Procurement 14

3.2.6 Operations and Maintenance Plan (OMP) 14

3.2.7 Security Clearance 15

3.2.8 Phase-Out 15

3.3 Testing Services 15

3.3.1 Test Planning 16

3.3.2 Test Preparation 17

3.3.3 Test Operations 18

3.3.4 Post-Test Operations 19

4.0 Indefinite Delivery Indefinite Quantity (IDIQ) 19

4.1 Development Services 20

4.1.1 Development Project Types 21

4.1.2 Development Project Requirements 21

4.2 Space Flight Hardware Development 22

4.3 Construction 22

4.4 Project Management 23

4.5 Special Studies 24

4.6 Other NASA Centers, Government Agencies and Industry Partners 24

5.0 Phase-In 25

6.0 Abbreviations and Acronyms 26

Appendix A, Technical Reference Documents 30 Appendix B, Applicable Documents 31 Appendix C, Applicable Space Flight Procedural Requirements 32 Appendix D, Test Facilities Descriptions 35 Appendix E, Support Facilities Descriptions 41

1.0 Introduction

This Performance Work Statement (PWS) describes the requirement for support services to be provided to the Aeronautics and the Exploration Technology Directorates at NASA Ames Research Center (ARC). The work to be performed includes testing and facility operations, development projects and operation of support facilities, performance of maintenance and repairs, and administration. The Contractor shall be responsible for the execution of the Aerospace Testing and Facilities Operation & Maintenance (ATOM-5) performance requirements defined in this PWS.

The purpose of this contract is to meet the mission objectives of the aerospace facilities to satisfy research, development, testing, and commercial needs for programs that utilize the ARC testing facilities. The success of these activities at ARC depends on the successful completion of the work described herein.

1.1 Mission Description and Objectives

The ground-based aerospace test facilities at ARC, including wind tunnels, high-enthalpy Arc Jet facilities, and the Sensor and Thermal Protection System Advanced Research (STAR) Lab, support a vast variety and number of experiments. Researchers from ARC, other NASA Centers, other Federal agencies, and the commercial community utilize these facilities for their testing programs. Virtually every commercially produced aircraft in the United States has been tested in these facilities. In addition, the Arc Jet facilities have provided test data for many NASA spacecraft, including the Orion Multi-purpose Crew Vehicle (MPCV) and Artemis; STAR Lab supports a variety of mission types, technologies, and flight instrumentation including Earth Reentry, Mars Entry, and Mars Sample Return Earth Entry Vehicle.

The purpose of the ATOM-5 contract is to provide support for the ARC ground-based aerospace test facilities and to ensure that their test objectives are met. In addition to conducting high quality test programs and operating facilities, the contract requirements also include:

• The development of Test Articles

• The development and implementation of new data systems, sensors, and instrumentations

• The development of innovative test techniques

The Aeronautics and Exploration Technology Directorates’ testing program’s long-range goal is to continually improve the capability of these facilities to better meet customer needs.

Successful contract performance requires compliance with NASA’s written operations procedures.

These procedures, maintained by the Aeronautics and Exploration Technology Directorates, ensure safe operations as well as compliance with environmental requirements. Safety is critically important. The testing facilities utilize high-energy sources that present potential risk to people and property.

Successful contract performance also requires a commitment to provide services in an economical manner. Facility testing is accomplished using an integrated team approach that includes membership from the customer as well as a mix of NASA employees and contract personnel. This teaming approach allows optimal use of available resources.

1.2 Facilities

The Contractor shall provide operation and maintenance support services for test facilities and laboratories to include the wind tunnels, Arc Jets, gas guns, shock tubes; and support facilities which include the auxiliaries, model preparation areas, and other support systems devoted to one or more test facilities at Ames Research Center. NASA operates these facilities solely on demand for research and development. Use of these facilities changes with the needs of the government, industry, and the research community. See Appendices D and E for detailed descriptions.

The Contractor shall provide support services to the following Aerospace Testing Facilities, Laboratories, and Support Facilities:

Test Facilities and Laboratories

• Unitary Plan Wind Tunnels (UPWT) − 11-ft x 11-ft Transonic Wind Tunnel − 9-ft x 7-ft Supersonic Wind Tunnel

• Fluid Mechanics Laboratory (FML)

• Anechoic Test Chamber/Acoustics Laboratory

• Arc Jet Complex

− Interaction Heating Facility (IHF)

- Laser Enhanced Arc Jet Facility Lite (LEAF – Lite)

− Panel Test Facility (PTF) − Aerodynamic Heating Facility (AHF) − 2x9 Turbulent Flow Duct (TFD) − Mini Arc Jet (mARC II)

• Ballistic Range Complex − Hypervelocity Free-Flight Facility (HFFF) − Ames Vertical Gun Range (AVGR) − Electric Arc Shock Tube (EAST) Facility − Gun Development Range (GDR)

• Sensor and Thermal Protection System Advanced Research Lab (STAR Lab)

• Planetary Aeolian Laboratory (PAL)

Support Facilities

• Boiler Plant

• Arc Jet Fabrication Shop

• Steam Vacuum System (SVS)

• Arc Jet Air System (AJAS)

• High Pressure Air Distribution System (HPADS)

• High Voltage Electrical Systems

• Blade Inspection/Storage Facility (BISF)

• Propulsion Simulator Calibration Facility (PSCF)

• Sting Assembly and Storage Area (SASF)

• Balance Calibration Laboratory (BCL)

• Reverse Osmosis Plant (ROP)

• Model Preparation Room (MPR)

• Unitary Wind Tunnel Auxiliaries Plant (AUX)

2.0 Scope

This PWS describes the contractual requirements to plan, prepare, and conduct tests; plan and implement development projects; operate, maintain, and repair the facilities; and provide the support required to administer the preceding.

The services available under this contract can be provided to any customer as approved by the Contracting Officer (CO) if it is in the best interest of the Government. These services may also be provided to other NASA Centers, Government Agencies and Industry Partners, if needed, in order to support project or mission objectives. In general, however, the services provided under this contract will pertain to the facilities listed in Section 1.2.

The ATOM-5 contract includes a broad scope of research and institutional facility related maintenance, operations, and engineering support services, including the development of new and emerging capabilities and technologies that will evolve over the life of the contract. While most work is directly in support of ARC, Industry Partners and Government Agencies may be supported on occasion at remote sites. The Contractor shall, except as otherwise specified, furnish all personnel, training, and management necessary to perform the following requirements:

• Contract management, customer service, and work management

• Research and test facilities operations and testing

• Support facilities operations including, but not limited to, steam, compressed air, electrical power distribution, energy management, cooling, and lubrication systems

• Research, test, and institutional facility maintenance

• Repairs, modification, construction, and system development

• Maintenance services including, but not limited to, reliability centered maintenance, repairs, instrumentation calibration, instrumentation metrology, and data systems maintenance

• Facilities systems construction design, engineering, planning, and execution

• Engineering services including, but not limited to, configuration management, reliability engineering, safety and risk engineering evaluations, pressure system recertification, in addition to drafting and project management/planning support

• Research and test facility technology development including, but not limited to, facility automation systems, data acquisition systems, instrumentation systems, and test techniques

• Management of documentation, drawing files, construction specifications including virtual libraries

• IT services including, but not limited to, administration, planning, development, maintenance, test support, project management, and deployment for ATOM-5 facilities specific systems

• Equipment management support for all ATOM-5 facility equipment.

3.0 Core Requirements

The Core requirements of this contract include Core Technical: General Services, Testing Services; and Core Contract Management and Administration. The Contractor shall meet the requirements specified herein in conformance with the most current versions of industry standards, equipment manufacturers’ recommendations, all applicable federal, NASA, NASA Ames, state, and local requirements, policies, and procedures (e.g., Ames Quality Management System-AQMS).

3.1 General Services

General Services include the operations of testing and support facilities and the maintenance, repair, and calibration of the test equipment. This section describes work that supports testing and development services and maintains the facilities at an operational status. Operation of Support Facilities includes services needed to provide utility support to the aerospace test facilities. Maintenance, Repair, and Calibration is performed to keep aerospace and support facilities and their subsystems operationally ready.

All Other Direct Costs (ODC)s necessary for performance of the Technical Core will be procured through task orders under Section 4.0 of the PWS (CLINs 0005 and/or 0006).

3.1.1 Operation of Testing and Support Facilities

Operation of testing and support facilities consists of the operation and management of utilities or other support functions required for testing in the aerospace facilities. These facilities are high-energy sources that have potential for serious hazards. Therefore, the Contractor shall adhere to all safety policies and procedures.

The Contractor shall:

• Operate Testing and Support Facilities to ensure that utilities or functionality is available to the aerospace test facilities when needed.

• Coordinate the demand for the utilities or functions with aerospace test facility operational personnel and NASA management to ensure that they are available when needed.

• Restore Support Facilities to operational status in the event of unforeseen circumstances or emergencies.

• Ensure that no health, safety or environmental regulation violations occur during planning and performance of this contract.

• Coordinate and perform maintenance, repair, and calibration of the Support Facilities provided under Section 1.2.

3.1.2 Maintenance, Calibration, and Repair

Maintenance, calibration, and repair activities ensure that the aerospace testing and support facilities and their subsystems covered under this contract are operationally ready when required.

Calibration is considered to be part of maintenance services and shall be performed in accordance with NASA-STD-8739.1 and APR 8730.1, Metrology and Calibration. Services under this section apply to facility systems, sub-systems, equipment, and components. This includes structural, electrical, mechanical, and controls aspects of the facilities as well as data acquisition and reduction systems and computers.

The accuracy, reliability, and use of inspection measuring and test equipment shall be controlled through the use of a calibration system compliant to one of the following standards:

a) ANSI/NCSL Z540.1-1994 (R2002)

b) ANSI/NCSL Z540.3-2006 (R2013)

c) ISO/IEC 17025:2005

There are some maintenance and repair activities, such as maintenance, calibration, and repair of precision tools, electro-mechanical protective devices, pressure relief/control devices, overhead cranes, rigging hardware, scale systems, and spare parts and tools that are kept in storage, that are performed by other ARC organizations as well as the ATOM-5 contractor. The Contractor shall coordinate maintenance and repair work with these other organizations to avoid facility shutdowns for maintenance purposes. The Contractor shall seek clarification from the CO/Contracting Officer’s Representative (COR), as necessary.

The Contractor shall perform maintenance and repair services on equipment according to the design specifications and manufacturer's recommendations. An example of these documents, for aerospace facility maintenance, is the Wind Tunnels Maintenance Manual (Doc. No. A027-9391- XB5). As part of the continuing improvement of the maintenance and repair programs, the Contractor may propose a new computerized maintenance management system (CMMS) or changes to existing procedures to schedule and track facility maintenance and repair. The database currently used is the MAXIMO® Maintenance System.

3.1.2.1 To ensure that Test and Support Facilities are operationally ready, the Contractor shall:

• Make efficient use of Maintenance and Repair shutdowns.

• Perform Maintenance and Repairs to avoid unscheduled facility shutdowns.

• Respond to unforeseen events/emergencies to restore facilities to operational status.

• Identify and communicate to NASA the root cause(s) for facility failures.

3.1.2.2 Long Term Maintenance, Calibration, and Repair – The Contractor shall:

• Perform Condition based analysis and studies.

• Perform Reliability Centered Maintenance (RCM) based Long term Maintenance, Calibration, and Repair Program strategy and include the following types:

− Predictive Testing and Inspection (PT&I) − Condition Based Maintenance (CBM) − Preventive Maintenance (PM) − Hazard Controls used (such as engineering controls or personal protective equipment) − Corrective Maintenance (repairs and minor improvements)

• Maintain, and communicate to NASA, a prioritized list of repair needs with justifications.

• Develop schedules for calibration of instrumentation and tools.

• Develop maintenance, calibration, and repair plans in accordance with safety, health, and environmental regulations and manufacturer recommendations.

3.1.2.3 Implement an RCM-based Maintenance and Repair Program – The Contractor shall:

• Implement improved Maintenance techniques.

• Implement notification schedules for instrumentation calibration.

• Design, install, and operate Diagnostic Maintenance Systems.

• Update CMMS maintenance procedures.

• Train Contractor personnel on maintenance techniques and procedures.

3.1.2.4 Complete Maintenance, Calibration, and Repair Work – The Contractor shall:

• Operate CMMS to schedule maintenance work.

• Coordinate and schedule maintenance and repair work

• Perform maintenance, calibration, and repair work.

• Check out systems prior to reactivation.

• Perform maintenance, calibration, and repair work in accordance with health, safety, environmental, and other applicable regulations.

• See Attachment J.1.a.14 for the list and schedule of items that require calibration.

3.1.2.5 Document Maintenance, Calibration, and Repair work – The Contractor shall:

• Maintain accurate and up-to-date CMMS history.

• Update facility configuration changes per established procedures.

• Complete and provide updated as-built drawings, operations and maintenance manuals and test reports.

• Ensure all updates incorporate health, safety and environmental and other applicable regulations/requirements.

3.1.3 Health, Safety and Environmental Compliance

The Contractor shall ensure compliance with applicable safety and environmental regulations for all performance under this contract in accordance with APR 8715.1, Ames Health and Safety Manual, NPR 8715.3, NASA General Safety Program Requirements, NPR 8715.1, NASA Safety and Health Programs, APR 8500.1, Ames Environmental Procedural Requirements, and APR 8553.1, Ames Environmental Management Systems. The Contractor shall:

• Ensure all personnel receive job specific medical exams as required by current NASA, ARC, OSHA, EPA, and other applicable federal, state, and local regulatory agency standards.

• Ensure all personnel are trained in procedures, policies, and practices in accordance with current NASA, ARC, OSHA, EPA, and other applicable federal, state, and local regulatory agency standards.

• Ensure all operators of equipment that are required to be licensed and/or certified have current licenses/certifications.

• Participate in NASA health, safety, and environmental inspections.

• Demonstrate commitment to continuous improvement in safety and health and communicates that commitment to workers.

• Ensure procedures are put in place to continually identify workplace hazards and address risks.

• Ensure safety and health hazards from routine, non-routine, and emergency situations are identified and assessed.

• Perform an initial assessment of existing hazards, exposures, and control measures and follow on with periodic inspections and reassessments, to identify new hazards.

• Ensure that all incidents are investigated, and corrective actions are implemented.

• Ensure managers, and supervisors receive training on safety concepts and their responsibility for protecting workers’ rights and responding to workers’ reports and concerns.

• Ensure all workers are trained to recognize workplace hazards and to understand the control measures that have been implemented.

3.1.4 Quality Management

Successful contract performance requires the contractor to follow and comply with all written NASA Quality Assurance requirements for NASA Ames Research Center and the Agency. Quality Management consists of quality planning, quality assurance, and quality control. Risk Management is required in all aspects of quality management. The Contractor shall manage and maintain a quality system in compliance with AS9100, NPD 8730.5, NASA Quality Assurance Program Policy and APD 1280.1, Ames Quality Management System (AQMS), including the following:

• Quality Planning - Identifying and verifying quality standards that are relevant to the project/process and determining how to satisfy them

• Quality Control - Monitoring both the process and the products, to determine if relevant quality standards are being met and identifying ways to mitigate risk or eliminate causes of unsatisfactory results at the work product level. Examples of Quality Control techniques include:

• Review of key project/process documentation (i.e., task requirements, technical specifications, management plans, project schedule and budget – original and current baseline, and project reports, etc.).

• Peer review / review of work products to identify defects and other needed changes. Examples of work product review methods include inspections, structured walkthroughs, and active reviews.

• Quality Assurance - Periodic executive review and evaluation of the management processes as well as overall performance to assure that the relevant quality standards are satisfied. This includes supporting internal and external quality audits and the periodic review of key project processes, documentation (i.e., project schedule and budget, original and current baseline, customer requirements, project reports, etc.).

• Risk Management - In all aspects of quality management (i.e. quality planning, quality control, and quality assurance), a risk management methodology shall be applied to characterize risks at the level of work product, process, and the overall task. Risk management includes the identification of risks, the thorough assessment of the probability and the impact for the occurrence of risks, and the planning of viable responses that include, but are not limited to, mitigation, contingency, and avoidance strategies.

• The Contractor shall participate in the Government-Industry Data Exchange Program (GIDEP) in accordance with NPR 8735.1 and the requirements of the GIDEP Operations Manual and the GIDEP Requirements Guide, available from www.gidep.org.

3.1.5 Configuration Management

The Contractor shall adhere to and maintain organizational Configuration Management (CM) Plans. Current processes are described in the CM Plan A027-1891-XB1, the Thermo physics Facilities Configuration Management Plan A029-9701-XM1, and Configuration Change Control Procedure Document Number A027-9391-XB4.

The Contractor shall identify, track, audit, and provide change control for all ATOM-5 documentation, such as: design drawings, as-built drawings, base-line design documents, operation and maintenance (O&M) manuals, Standard Operating Procedures (SOPs), and other documentation.

3.1.6 Facility Specific Systems Administration

The Government will provide Government Furnished Property that includes desktop and laptop computers. The Contractor shall provide Information Technology (IT) support for ATOM-5 facilities specific systems, testing environments, and related networks to ensure availability when required.

These systems include, but are not limited to, data storage and application servers, facility control systems, electrical power control systems, data acquisition systems, data analysis systems, and test dependent motion control systems. The majority of these systems (e.g., Standard Data System (SDS), Multifunction Arc Jet Instrumentation and Computation (MAJIC) system) are not connected to external NASA networks, therefore remote administration is not possible or allowed.

The Contractor shall perform these functions in accordance with approved IT security plans, procedures, and policies.

Maintenance and administration of the systems mentioned above directly supports NASA, Department of Defense (DOD), and commercial testing in the Unitary Wind Tunnel and Arc Jet Complex. System availability, reliability, and security are of the highest priority.

The Contractor shall support activities which include, but are not limited to:

• Installing, repairing, and maintaining hardware and software.

• Installing hardware and software upgrades.

• Providing technical support and resolve hardware and software problems.

• Protecting the above systems from unauthorized intrusion by foreign systems, hackers, malwares, and viruses.

• Performing system backups such that no critical information or test data are lost.

• Managing facility specific intranets.

• Developing and updating IT Security Plans.

• Ensuring Sensitive but Unclassified (SBU)/Controlled Unclassified Information (CUI), International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), proprietary, and other classified information are secured.

The Contractor shall comply with the revised standards Section 508 of the Rehabilitation Act of 1973 when developing, procuring, maintaining or using electronic and information technology.

Information and communications technologies (ICT) acquired incidental to this contract do not have to be modified to confirm to the revised 508 standards.

3.1.7 Training, Certifications, and Travel

The Contractor shall ensure all employees are trained and that employees’ skills, qualifications, physical fitness (as demonstrated by required job specific medical exams), certifications and experience are commensurate with the employees’ work assignments, consistent with aerospace/industry standards and NASA requirements. The Contractor shall obtain all training and certifications required to conduct business prior to the start date of the base period of this contract. The Contractor shall keep all training and certificates up-to-date throughout the contract period and submit to the COR or CO upon request. Travel may be required for training, certification, and scientific conferences and symposia. International travel must be approved in advance by the CO and the employee must obtain a security briefing from ARC Protective Services Office. The Contractor shall:

• Provide safety training and certifications in accordance with NASA General Safety Program Requirements, NPR 8715.3 and the Ames Health and Safety Manual, APR 8715.1.

• Provide operational training (e.g., research and test facilities, utilities) that includes, but is not limited to, process, procedures and institutional equipment safety training, and research facility operational training that includes, but is not limited to, facility configuration, operation, test, or test technique training.

• Verify that individuals possess the competencies, skills, and experience pertinent to their work assignment and that those workers demonstrate a working knowledge of the laws, regulations, and NASA directives pertinent to their tasks when certifications are required.

• Comply with NFS 1852.242-71, Travel Outside of the United States. All international travel must be necessary to the efforts required under the contract and otherwise in the best interest of NASA and be approved in advance by the CO.

• Comply with to NPR 1660.1, NASA Counterintelligence and Counterterrorism, NPR 9710.1, General Travel Requirements, and High Threat Security Overseas Seminar (HTSOS) training requirements.

3.2 Contract Management and Administration

The purpose of Contract Management and Administration is to ensure that the following requirements are effectively managed and implemented to support all activities covered in this PWS. These required services include, but are not limited to: Resource Scheduling, Property Management, Procurement, Health, Safety, Environmental, Mission Assurance, Training, Contract Reporting, and Configuration Management.

The Contractor shall provide all management and administrative functions to ensure that proper resources are available and allocated, that required reports and documentation are prepared, and that the overall environment supports the Testing and Facilities Operations and maintenance requirements. The Contractor shall:

• Manage the contract in a fiscally responsible manner fulfilling all requirements.

• Provide a well-defined, stable organizational structure with clear lines of authority and clearly identified interfaces for the Government.

• Provide staff with required initial and routine medical exams as required by applicable

Health and Safety standards.

• Provide staff with the required training in safety and information technologies.

• Comply with all applicable NASA policies and procedures.

• Manage the resources allocated by NASA for specific tasks in a manner to ensure objectives are reached in accordance with established milestones.

• Provide reports as required in the Contract Data Requirements List (CDRLs); identifying accomplishments, publications, and major milestones reached, as well as problems and concerns over issues that may affect contract performance and recommended solutions.

• Provide property management to ensure accountability for annual inventory surveys and accountability verification forms.

• Provide risk management activities that will be used to ensure that Government has adequate insight into the risks associated with the contractor’s ability to accomplish required work.

• Safely operate Government passenger vehicles as required during performance the contract.

In order to meet NASA’s objectives, the Contractor will perform most work described under the requirements associated with this PWS on-site on the first shift. However, the Contractor may, at times, be required to provide all or portions of these services twenty-four hours a day, including second and third shifts, weekends, and holidays. Requirements for services to be performed beyond the normal work schedule will be coordinated between the Contracting Officer’s Representative (COR), the CO, and the Contractor prior to their performance. This applies to work performed under both Core and IDIQ task orders.

3.2.1 Contract Task Order Administration

The Contractor shall develop all task proposals, conduct negotiations with the Government, and manage all task orders under this contract. The contractor shall respond to all Contract Task Orders (CTO) (approximately 25-35 annually) as required in Section I.28, NFS 1852.216-80 Task Order Procedure and shall report Task Order financial and technical performance, as required.

3.2.2 Contract Reporting

The Contractor shall deliver all reports in accordance with Section J.1.a.3, Contract Data Requirements List (CDRL), of this contract. These reports shall be current, accurate, and complete. The CDRLs contain the applicable PWS section and shall be priced and delivered accordingly.

3.2.3 Resource Scheduling

The Contractor shall maintain an operation and maintenance schedule of resources (e.g. labor, equipment, facilities) that are allocated for activities performed under this contract.

3.2.4 Property Management

The Contractor shall ensure that consumables, equipment, tools, and parts required for testing, development, calibrations, and maintenance and repairs are accounted for, available, and ready when needed.

The Contractor’s Property Management shall provide, but not be limited to:

a) A property control process that satisfies requirements of the Property, Plant, and Equipment (PP&E) System, NASA Equipment Management Procedural Requirements, NPR 4200.1.

b) A calibration recall process/system.

c) A tool checkout system.

d) A spare parts inventory system.

3.2.5 Procurement

The Contractor shall procure services, consumables, equipment, tools, and parts, such that they meet stated specifications and are available when required for contract performance, in accordance with:

a) Applicable Federal Acquisition Regulations (FAR) and applicable NASA FAR Supplement (NFS) clauses

b) Contract clause requirements

c) Subcontracting Plan Goals

d) Spaceflight hardware NPR 7120.5, NASA Space Flight Program and Project Management

Requirements

e) ARC clause 52.230-90

While procurement support is under Core Management and Administration, all ODCs supporting the Core Technical: General Services, Testing Services will be procured under IDIQ CLINs 0005 and 0006. Annual procurements are estimated at approximately 3300 purchase orders.

Additionally, the contractor must provide its own independent inspection and acceptance records.

NASA Quality Control Systems will independently inspect, evaluate, receive, accept, or reject products delivered by the contractor.

3.2.6 Operations and Maintenance Plan (OMP)

The Contractor shall provide an Operations and Maintenance Plan (OMP), which defines and integrates contract work activities and requirements across the contract as defined below. The OMP is a cross-functional guide for the annual performance requirements based on the current and near-term projected needs of NASA and ARC. The Contractor shall develop the OMP, and changes thereto, in coordination and collaboration with the appropriate NASA personnel associated with the contract including, but not limited to, the CO, COR, and other Points of Contact (e.g., Resource Managers) to ensure focus is placed on defining the requirements and matching those requirements to projected funding levels. The OMP is intended to be a flexible working document, incorporating changes throughout the year (as approved by the CO and COR) to achieve flexibility and adaptability in meeting the evolving mission requirements, needs, and business environment changes at NASA and ARC. The Contractor shall maintain the OMP as a contract deliverable and continuously update the OMP based on fluctuations in the Government's requirements.

The Contractor shall develop its approach to meet the requirements as defined by PWS for the upcoming performance period considering the operational parameters provided by the Government. The purposes of this section of the OMP are to:

• Define the annual PWS requirements and activities expected at each of the research and test facilities for the upcoming performance period.

• Develop an approach that optimizes performance consistent with the operational parameters (e.g., workforce, schedule, budget, capacity).

Effectively support NASA to implement the strategic objectives and priorities formulated by the Government.

3.2.7 Security Clearance

Included in the Core Technical: Testing Services (PWS Section 3.3), the execution of wind tunnel tests with a DoD Secret Classification will be required in accordance with DD-254, attachment J.1.a.5. As such, the contractor shall ensure that staff supporting these wind tunnel tests obtain and maintain personnel security clearance at the Secret level.

Additionally, the Contractor shall obtain and maintain a DoD Facility Clearance (FCL) sponsored by NASA ARC in order to maintain the personnel clearances of its staff.

3.2.8 Phase-Out

The Contractor shall submit a Phase-Out Plan as required in Attachment J.1.a.3, Contract Data Requirements List, report number 10. Upon completion of this contract, the outgoing contractor is responsible for the orderly transfer of duties and records to the incoming contractor. The Contractor is responsible for the orderly transfer of duties and records, including complete equipment, systems, and facility logs, to the incoming Contractor (or NASA if there is no successor contract). During Phase-out, the Contractor shall vacate all areas of Contractor responsibility, having left them in a clean, professional state and having completed the checkout process. This shall be accomplished in an expeditious manner, while precluding interruption of the scheduled operation of any of the facilities listed in the PWS. Any and all standard operating procedures and documentation developed during this contract that is needed to successfully operate systems, perform job functions, and complete task in progress on the contract need to be provided. The Plan shall address issues pertinent to the continuation of safe operations for all areas of responsibility under the contract. All standard operating procedures and documentation developed during this contract that are needed to successfully operate systems, perform job functions, and complete tasks in progress on the contract, need to be provided as part of the phase out plan. These documents will be provided to the successor contractor for use and shall not have any proprietary markings on them that would prevent use of the documents for the purpose of performing future contractual requirements.

3.3 Testing Services

The primary objective of aerospace testing at ARC is to safely meet the research, development, or commercial customer’s requirements on time at the lowest possible cost and highest quality.

Therefore, constant communication is required at all times among NASA, the customer, and the ATOM-5 Contractor.

Testing services are comprised of the four phases of a test in ARC’s facilities: Test Planning, Test Preparation, Test Operations, and Post-test Operations. The sections describing these phases include the objectives, a general description of the process, and work requirements to successfully carry out a test. During these phases, the schedule, cost, test requirements, and data accuracy need to be continually reviewed and balanced.

The Contractor shall be responsible for overall project success and will be expected to:

• Manage available resources, budget, and consent to changes.

• Ensure compliance with Health, Safety, Environmental, and Mission Assurance process.

• Coordinate tasks among disciplines.

• Ensure completion of work performed by other disciplines.

• Coordinate resolution of problems.

• Provide weekly status reports to Customer, Contractor and NASA Management.

• Provide a single point of contact for test matters.

• Coordinate system integration and testing activities.

All Other Direct Costs (ODC)s necessary for performance of the Technical Core will be procured through task orders under Section 4.0 of the PWS (CLINs 0005 and/or 0006).

3.3.1 Test Planning

The testing phases are as follows:

• Official Test Request (from customer to NASA) – holds test date(s)

• Preliminary Test Planning (feasibility, which facility, availability, test objectives and requirements)

• Customer submission of test plan to NASA

• Test Readiness Review (TRR) minimum 2 weeks before test commences

The main goal of test planning is for NASA and the Customer to agree on the test requirements, schedule, and responsibility for tasks and deliverables. Test planning begins after the test request has been approved by NASA management. A Customer Agreement and an Inter-Agency Agreement or, if applicable, a Space Act Agreement is then generated by NASA and the Customer. Signatures from NASA management and the Customer are required. The Customer Agreement is based on the Customer’s technical requirements and indicates the agreed upon roles and responsibilities of the NASA test team and the Customer.

An additional goal of test planning is to develop tasks, schedules, milestones, and associated cost estimates for all work so that the test can be carried out effectively. This planning supports the subsequent test preparation, test operations, and post-test phases of the test, but does not include detailed implementation plans/designs/documents, which are developed during test preparation. This phase may include planning for model modifications, minor facility changes, and other engineering activities. Major facility changes or model development will typically be executed under Section 4.1, Development Services.

Initially, the test team may consist of only the Test Manager/Engineer and Customer representatives. As needed, technical leads from other disciplines will support the effort to develop the Customer Agreement. Test Planning Guide for High Speed Wind Tunnels, A027- 9391-XB2 or the Test Planning Guide for NASA Ames Research Center Arc Jet Complex and Range Complex, A029-9701-XM3, may be provided to the Customer when planning Wind Tunnel or Arc Jet and Range testing.

3.3.1.1 Customer Agreements:

• Prepare Customer Agreements.

• Review and optimize customer requirements.

• Conduct initial test planning meeting.

• Define approach to meeting customer requirements and test objectives.

• Obtain NASA and Customer approval.

3.3.1.2 Generate a Task and Resource Plan

The Contractor shall generate a Task and Resource Plan which outlines the approach to meeting the technical objectives throughout each test phases. The Task and Resource Plan requires Government approval and shall:

• Include plans for calibration and checkout of instrumentation, programming and checkout of software, design, procurement, fabrication, assembly, and checkout of subsystems to meet customer requirements.

• Include estimates for costs, labor, schedule, equipment, and material by task.

• Identify and address special matters pertaining to health, safety, environmental, and mission assurance, configuration management, maintenance, facilities integrity, and injury prevention.

• Identify and address known technical and cost risks associated with the Contractor’s proposed approach and offer alternatives for consideration by NASA and the customer.

3.3.2 Test Preparation

The goal of Test Preparation is to bring all required systems and documents to a state of readiness for the agreed-upon test date. Test preparation begins with an approved Customer Agreement and includes all detailed preparation through the Test Readiness Review (TRR) and end-to-end check-out of test-related model in the model preparation room (MPR) and facility systems.

The Contractor shall provide NASA with weekly updates on the test team’s progress and will be involved in resolving issues. Since some evolution of requirements is unavoidable, the Contractor shall work with the Customer to accommodate changes to the requirements. It is a joint responsibility of the Customer and the NASA/Contractor team to iterate those requirements that either 1) were difficult to determine in the planning phase of the test or 2) prove difficult to achieve during test preparation. The objective of this iteration should be that test requirements are satisfied with the optimum balance between accuracy/scope and impacts to cost/schedule.

During this phase, all parties will agree to revised requirements.

3.3.2.1 Design and Test Documentation

The Contractor shall complete:

• All design and test documentation as defined in the Test Process Manual, A027-9791-XB4

• Test plan, test safety analysis report, and quality assurance plan.

• An Instrumentation Test Plan

• Software and Hardware Design Documents

• Facility Design Documents

• Model Controls Design Documents

3.3.2.2 Development, Fabrication, Installation, and End-to-End Functionality Checks

The Contractor shall complete development, fabrication, installation, and end-to-end functionality checks for all new or modified model and facility systems including:

• Instrumentation

• Data-acquisition and specialized model system software including test-dependent or user-supplied software

• Data systems including user-supplied hardware

• Model control systems including user-supplied hardware

• Model support hardware

• Provide test-unique coupon fabrication and instrumentation services

• Facility modifications

3.3.2.3 Test Readiness Review and Test Safety Review:

The Contractor shall conduct test readiness and test safety reviews and close all action items resulting from the reviews.

3.3.2.4 Test Facility Personnel

The Contractor shall develop test specific operation procedures and train facility personnel, as applicable, on model and facility hardware, software, and operations.

3.3.3 Test Operations

The main purpose of Test Operations is to utilize the available test facility time to safely and productively satisfy the customer’s research, development, and commercial objectives. This phase begins after completion of an end-to-end checkout of required model facility systems and model installation. This phase ends with the completion of the last data run and model removal.

During this phase the test team must continually balance the following factors: data quality and repeatability, model and other configuration changes, unforeseen problems, trouble shooting, and changes in run schedule and objectives. The test team continually optimizes the run schedule as the test evolves to maximize value from the available facility time. Additionally, facilities allow for concurrent test operations. The test team must coordinate with other test teams concerning use of the shared support facilities and systems. Finally, the test team must also communicate the status of test operations to NASA management. Tests may be extended to recover lost facility time or changes in test objectives.

The Contractor shall operate each facility, and its plants or auxiliary systems, as applicable, in accordance with Standard Operating Procedures (SOPs). The Contractor’s Facility Operators and Shift Engineers shall be qualified according to the Contractor’s training and certification plan.

3.3.3.1 Facilities Operations and Test Runs

The Contractor shall operate facilities and conduct test runs to meet customer test objectives. The Contractor shall also:

• Complete monitoring checks necessary to assure model and facility systems remain functional and data is accurate.

• Follow written plans and procedures for facility operations.

• Achieve target test productivity, in balance with meeting test objectives.

• Complete test operations safely.

• Complete and document repairs and changes to test related hardware and software.

• Continually monitor instrumentation health and data quality.

• Collect and archive raw data and provide reduced data to customer during test operations.

• Provide the necessary instrumentation for facility test operations.

3.3.4 Post-Test Operations

The main objectives of Post-Test Operations are to deliver the final data set to the customer and restore the facility systems to their baseline configuration and to document lessons learned and recommendations from the test team. This phase begins after completion of the last data run and ends with the delivery of the data and the test debriefing of the customer and test team.

• Transmit final data to customer per Customer Agreement.

• Complete final Test Documentation, including documents describing modifications to facility made to support the test.

• Document lessons learned and propose changes to procedures.

• Return facility to the base-line configuration.

• Remove instrumentation and return to inventory or customer.

• Remove and return model-related hardware to inventory.

• Conduct test debriefing.

4.0 Indefinite Delivery Indefinite Quantity (IDIQ)

This section details the general requirements for the IDIQ portion of the contract. Detailed requirements within the broader scope of work defined in this Section of the PWS may be executed under CTOs. Requirements related to, but not including, the detailed Core Technical requirements in Section 3 of this PWS may also be executed through a CTO under the IDIQ portion of the contract. IDIQ task orders will be issued as firm fixed price or cost reimbursement.

The CO will determine the appropriate contract type for the requirements of each task order. All Construction IDIQ task orders will be issued as firm fixed price.

4.1 Development Services

As authorized by a fully executed Task Order, the Contractor shall perform development services in support in of ATOM-5 testing and support facilities. The main purpose of development services is to enhance NASA’s ability to successfully carry out tests in a cost effective and safe manner.

This work may be associated with specific tests or may be tied to overall improvement of aerospace testing or a facility. Project types include:

• Test/Diagnostic Techniques Development

• Data Systems Development

• Facility Development

• Model/Test Apparatus Development

• Sensor and Model Development

Test/Diagnostic Techniques and Data Systems development projects satisfy the need to acquire more data and more accurate data to meet changing research, development, and commercial requirements. Facility development projects are generally focused on improving the capabilities of the facilities. Model/Test Apparatus development projects are associated with test models and apparatus and typically support a testing program. Sensor and Model Development involves developing, designing, and fabricating of instrumentation, test articles, and/or instrumentation packages for Thermal Protection System (TPS) models and/or TPS flight hardware.

Like Testing Services, project teams will be assembled from Government and Contractor personnel from the relevant disciplines required to complete the project. In addition, these teams may include other NASA organizations depending on the nature of the project.

Development projects consist of three phases: Planning and Design, Implementation, and Checkout.

Planning and Design Phase:

• Develop safe and high-quality designs that meets test/project, customer, and facility requirements.

• Perform studies, develop project plans, conceptual, preliminary, and final designs, and develop prototypes.

• Develop requirements documents, manage and participate in design reviews, and develop cost estimates for all stages of design.

Implementation Phase:

• Procure, fabricate, and provide in-process inspection, assembly, and installation which satisfies the design requirements.

• Prepare and implement design changes (if applicable), coordinate the review process, and document these changes.

Checkout Phase:

• Ensure that implementation is completed, and requirements have been met including acquisition and/or reduction of data to validate the design, if applicable.

• Ensure planning and completion of subsystem checks, final inspections, Integrated Systems Tests (IST), training, and documentation, and the planning of these activities.

• Provide specialized expertise, e.g., ultrasonic testing, radiographic inspections, chemical engineering, materials engineering, aerodynamicist, etc., as appropriate.

• Ensure formal planning and implementation with adherence to documented procedures including subsystem operational checks.

During all project phases, the schedule, cost, and project requirements are continually reviewed and adjusted. Therefore, a high degree of communication is required at all times among NASA, the customer, and the Contractor.

4.1.1 Development Project Types

Development Services will be used to complete Test/Diagnostic Techniques Development, Facility Development, Data Systems Development, Model/Test Apparatus Development projects.

Test/Diagnostic Techniques Development consists of developing and supporting the ongoing evolution of new test methods and techniques for the research, development, and commercial community, such as developing and validating new instrumentation types, data collection concepts, diagnostic techniques, and flow visualization.

Facility Development consists of facility enhancements to enlarge testing envelope and to better meet customer needs.

Data Systems Development consists of design and implementation of hardware and software systems for new data acquisition and reduction capabilities that enhance testing.

Model/Test Apparatus Development consists of the design, fabrication oversight, and testing necessary for models and test apparatus development, such as mounting hardware, test platforms, and test specific auxiliary systems that meets customer…