80ARC018R0006_Questions_and_Answers_11.21.17.xlsx
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- Attached to
- Safety and Mission Assurance
- Solicitation number
- 80ARC018R0006
About this file
This document provides details regarding a federal contract opportunity for safety and mission assurance services at NASA's Ames Research Center. The solicitation will cover a range of activities including training, emergency response, industrial hygiene, health physics, occupational safety, medical services, employee assistance programs, fitness center services, and system safety and mission assurance. The primary place of performance is NASA Ames Research Center in Moffett Field, California. The contract consists of a one-year base period with a 60-day phase-in period and four one-year option periods. Small business goals and NAICS code are provided. The contract is contemplated as a hybrid firm-fixed-price and cost-plus-fixed-fee vehicle. The incumbent contractor is Earth Resources Technology, Inc. under contract number NNA13AA12B. Questions regarding the draft RFP must be submitted by May 3, 2017.
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Sheet1
| Section | Topic | Question | Answer | |
| N/A | General Question | The response is 4PM 20 November 2017, is that Pacific Standard Time? | That is correct. | |
| RFP Attachments | Property List | The J3 is 1 page, is that accurate or are there pages missing? For instance SOW 4.3 relates to 43 pieces of IH equipment that need calibration……….. where are those on the list? | The property in J3 will be supplemented with an additional list. Once the list is posted it will answer your question. | |
| RFP | Additionally, in the Q&A (SOW 4.3) you answered that currently there are 3 service providers that come on the calibrate large medical equipment………. Does the government pay for this? Does the contractor? | The Prime Contractor is responsible for calibrating the equipment, either as a prime, or through a subcontractor. | ||
| It states that the Ames Metrology Lab can be used for calibration of equipment, is the government paying for that as they do at MSFC? Or is the contractor responsible? | We could not find this reference in the documentation. The Metrology Lab at Ames was closed in 2004. The contractor is responsible for the calibration of equipment. | |||
| SOW | In historical data it does not mention X-rays, how many are performed annually? We understand that they are referred to a local vendor………..At whose expense? | X-ray services are not provided at Ames. Occasionally, examination of an occupational injury or illness will require an x-ray. Where needed, x-rays are provided through a local service provider, and paid for by the HU contractor. These are infrequent and we estimate no more than 5 per year would be required. | ||
| SOW | In Q&A’s you don’t answer who pays for the Allergy shots (SOW 3.7)……. Is it the government? The patient? The contractor? | In most cases allergy shots are for non-occupational cases and are provided through the patient's private provider. For an occupational case, where the work environment was the cause of the allergy, allergy shots would be provided and paid for by the HU contractor. | ||
| RFP | Past Performance # of Total Submissions | The Offeror and each Major Subcontractor, if any, (reference provision L.12, Major Subcontractors) shall identify a maximum of three (3) relevant contracts held within the past three years.. Please clarify whether this is a maximum of 3 contracts for the entire Team (Prime and any Major Subcontractors) or a maximum of 3 contracts each submitted by the Prime, and a maximum of 3 contracts for each Major Subcontractor? | 3 for the Offeror (Prime) and 3 for each Subcontractor. | |
| L.12 | Major Subcontractors | Please clarify whether the definition of a Major Subcontractor means that the Major Subcontractor must meet just one of the two definitions as noted in paragraphs 1) and 2) of L.12? We ask becuase if a Major Subcontractor did Mission Assurance, they would clearly meet the definition for paragraph 2) but we would not be able to demonstrate them meeting paragraph 1) since all the Mission Assurance work is allocated to IDIQ task orders and there is no guaranteed level of effort there, just the $38M ceiling value. | ||
| If you mean that a Major Subcontractor needs to meet both 1) and 2), then will the government permit contractors to assume, just for the purposes of defining a Major Subcontractor, the the $38M ceiling for the IDIQ SOW be used as part of the calculation of performing $2M annual revenue? | The Major sub only needs to meet one of the requirements of the section. | |||
| L.16.1 | Past Performance Proposal Format | Questions 1-10 will take nearly a page just to answer, even though each answer will be one word or a short phrase, if we are unable to put them into a table and use 10 point font single spaced. We request that an exception be made to the font/spacing restrictions in this case to allow contractors to focus the limited page count on the narrative responses to questions 11-13. | Yes, 10 pt. font single spaced will be allowed in tables. | |
| L.16.1 | Past Performance | There is page allocation for each past performance project; however we do not see any page allocation for an introduction to Factor 3. Please clarify. | We do not require an introduction for Factor 3. The information regarding past projects is sufficient. | |
| L.11 | Submission Format | Please confirm that there are no hard copy submissions required. Electronic submission only? Submis via FBO? | No hard copies will be accepted. Electronic submission through FBO is required. | |
| L.16.1 | PPQ Submission Date | Please clarify the due date for the PPQs to the contract specialist. Instructions in paragraph b.) of this section note the due date is noted in Block 20C of the SF-33; however there is no 20C. Do you mean block 9 (4:00 pm PDT on 20 November 2017)? | Correct. This will be revised. | |
| B.1 | Section B.1 vs. SOW | In Section B.1, the references to the SOW sections do not match the numbering scheme in the SOW itself. For example, Section B.1 CLIN 004 Emergency Response, refers to SOW Section 3.3. However, SOW Section 3.3 is Ergonomics Program not Emergency Response. This inconsistency appears in several of the CLIN/SOW paragraph references. Please clarify whether B.1 or the SOW will be changed. | B1 will be revised | |
| B.1 | Section B.1 | References to SOW Section 3.8 are duplicated on multiple CLINs in the options years and SOW Section 3.10 references are missing. | B1 will be revised | |
| B.1 | Section B.1 | CLIN 023 should say "IDIQ" rather than "Core." | B1 will be revised | |
| B.1 | Section B.1 | The following CLINs refer to the wrong Option Year: 043, 044, 054, and 055. | B1 will be revised | |
| L.13.b | Tables Format Clarification | In the Question and Answer (page 11) the government responded saying "We will revise page limits when the final RPF is released. Tables, figures and Graphics will be allowed a 10 pt. font." However the Final RFP notes that Graphics and Charts may contain 10 pt font. There is no guidance in the final RFP regarding the font size for tables. Please advise. | That was an oversight. The RFP will be amended to address this concern. | |
| N/A | General Question | Will there be an Industry Day scheduled? | An industry day will not be held | |
| N/A | General Question | What is the incumbent’s name/contract number? | The incumbent is Earth Resources Technology, Inc. The current contract number is NNA13AA12B. | |
| SOW | In order to determine the replacement schedule for the AED's the Prime must know the purchase date of those AED’s on-site. | The contractor is responsible for creating a maintenance SOP in accordance with NPR 1800.1 and APD 8715.1. However, due to the lack of available information, we will move the ordering and maintenance requirement to the IDIQ section of the SOW at 4.1.5. | ||
| SOW 3.7.1 | Section 3.7.1 requires the Contractor to make all files available electronically. Please provide the number of paper medical records to be converted to electronic form and inserted into Medgate under this Contract. | For the past few years, only electronic records have been created. There are still about 5 to 10K paper charts/folders from prior years. These should be converted within 5 years. | ||
| General | Is there a separate building for the non-medical staff, e.g. Industrial Hygienists, occupational safety, etc? | Medical staff are located in building N215. Non-medical industrial hygiene and occupational safety staff are primarily located in building N237. | ||
| SOW | What are the x-ray quantities per year? Are the services to be provided by the Offeror? | X-ray services are not provided at Ames. Occasionally, examination of an occupational injury or illness will require an x-ray. Where needed, x-rays are provided through a local service provider, and paid for by the HU contractor. These are infrequent and we estimate no more than 5 per year would be required. | ||
| RFP Attachments | Is there gym furnished equipment? If so, please add to GFE attachment. | An equipment list will be provided. | ||
| RFP | Will NASA provide information on the current vendors for x-rays, laboratory services, medical equipment calibration, IH equipment calibration, AED manufacturer. | Any local service provider for X-Ray or lab services is acceptable. An example of one provider of local laboratory services currently used is Quest Diagnostics. All equipment calibration is controlled by APR 8730.1, Metrology and Calibration. Examples of recent service providers include: SIMCO Electronics, CMM Systems, Instron Calibration Services, Precision Measurement, Inc., and Rice Lake Weighing Systems. The AED manufacturer is Philips. | ||
| RFP | Will there be a page count relief for cover page, TOC, etc? | RFP will be updated to state that the cover page and several other items will not be included in the page count. | ||
| RFP | Do the header and footer need to be double spaced with the rest of the document? | No. | ||
| SOW 2.0 | Scope of Work Section 2.0 states: Some equipment, materials, and supplies will be supplied by the Government, while others are to be supplied by the contractor as described in Section 2.4. Section 2.3 and 2.4 are missing from the SOW document. Please provide section 2.4. | The SOW will be updated to address this. | ||
| B.1 | Section B.1 vs. SOW | The numbering convention of Section B does not align with the J-1 Scope of Work references. Will Section B be updated? | Yes it will be updated to match the SOW. | |
| N/A | General Question | Also, does NASA anticipate that potential Offerors for the subject procurement will require additional time to prepare the Cost Volume based upon NASA’s answers to questions? If yes, will an extension to the Due Date be issued? | Any form of extension will be dependent on the quantity and contractual significance of questions asked as well as the perceived effort it will take for Offerors to make adjustments to their proposal. | |
| SOW | What is the inventory of the ARC Health Unit Crash Cart and the historic cost to keep it replenished? | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. | ||
| SOW | What is the inventory of the ARC Health Unit Ambulance and the historic cost to keep it replenished? | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. | ||
| SOW | Is the contractor responsible for the vehicular maintenance of the Ambulance? If so, what is the make, model, maintenance history, and historic annual cost of maintenance? | No. The contractor is not responsible for the maintenance of the ambulance vehicle (Wheels, oil, brakes, etc.) | ||
| SOW | What is the inventory of the ARC Health Unit Disaster Response trailer and the historic cost to keep it replenished? | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. | ||
| SOW | Is the contractor responsible for the maintenance of the Disaster response Trailer? If so, what is the make, model, maintenance history, and historic annual cost of maintenance? | No. The contractor is not responsible for the maintenance of the disaster response trailer vehicle (Wheels, roof, brakes, etc.) | ||
| SOW | What obligations does the contractor have should the ambulance be out of service for any reason? Will the contractor be responsible in any way if the Ambulance is out of service? If so, what obligations / responsibilities does the contractor have if the Ambulance is out of service? | Ocassionallly the ambulance will be out of service. When it is out of service the contractor will need to communicate the matter to NASA Dispatch and make alternate plans to respond to emergencies. Alternate responses are normally conducted using another government non-ambulance vehicle. | ||
| SOW | What are the historic quantities of lab tests in order to determine overall pricing. | There are many types of tests that are conducted. Some at the Health Unit and some off-site by laboratories. For the off-site labs work there may be approximately 500-700 per year. But that can vary depending on how many people need exams. | ||
| SOW | What are the types of x-ray services offered? Are the costs of the x-ray read paid for by Government or Contractor? | X-ray services are not provided at Ames. Occasionally, examination of an occupational injury or illness will require an x-ray. Where needed, x-rays are provided through a local service provider, and paid for by the HU contractor. These are infrequent and we estimate no more than 5 per year would be required. | ||
| SOW | One more question, will ARC please provide the estimated number of exams and exam type? | The exams vary in type and quantity. The types of exams that will need to be provided is shown in NPR 1800.1 D. The total number of medical surveillence exams for recent Fiscal Years is included in figures 9 and 10 of Attachment J6. No further information will be provided. | ||
| Will ARC please confirm if Contractor personnel identified in the Supplemental Data will be offered Clearance Exams. If so, what is the estimated number of annual exams? | Typically, each contractor is responsible for Clearance Exams for their personnel. In unusual cases, for example a contractor participating in a research study, they might be given a clearance exam at the health unit. | |||
| J.8, J.11 | IDIQ Labor categories | Some labor category descriptions are missing. The SLCs and additional labor categories provided in attachment J.11 don't seem to have the same labor categories that the bidders can use to map into the J.8. For example, J.8 is requiring Administrative Support category to priced, however, there is no level provided, so there doesn't seem to be a way to map this Administrative Support category into any of the Administrative Labor categories provided in J.11. Will the government provide all the labor category descriptions to ensure that realistic and consistent DL rates are proposed, or provide a way to map the labor categories in the J.8 template to the J.11 template? | J8 and J11 attachments will be updated. | |
| Attachment J8 | Cost Templates | Can offerors adjust the formulae/format to ensure consitent and correct calculations are provided? For example, there is a #REF error in cell K43 in Attach J8. Will the govt. provide an updated file to correc the error or are contractors allowed to update the file? | J8 attachment will be updated. | |
| Attachment J11 & J8 | IDIQ Labor categories | Several of the labor categories listed in Section J.8 for IDIQ support (SOW Section 4) appear to be directly related to Medical Support Services (Physician, Nurse, Medical Assistant, Fitness Center Monitor, Optometrist). However, in reviewing SOW Section 4, there appears to be no scope area where such services performed by those labor categories is permitted. Please clarify what area of Section 4 allows for IDIQ performance of Medical or Fitness Center support services or revise Section J.8. | The Physician, Nurse, Medical Assistant, Fitness Center Monitor, and Optometrist are all included in the CORE. Please review. Please see SOW Section 4.1 cross functional support. In the case of a surge in work due to unforeseen circumstances, additional staffing could be required for a short time in any performance area. These hours are for proposal purposes only to set a maximum contract value. | |
| Attachment J11 | CORE Labor Categories | Several of the labor categories listed in Section J.11 SLCs for CORE support (SOW Section 3) appear to be directly related to System Safety and Mission Assurance (Physician, Nurse, Medical Assistant; however, Fitness Center Monitor, Optometrist).However, in reviewing SOW Section 3, there appears to be no scope area where such services performed by those labor categories is permitted. Please clarify the purpose of bidding these labor categories in the CORE, if all of the work performed by a person in a given labor category would be performed as an IDIQ task? | The Physician, Nurse, Medical Assistant, Fitness Center Monitor, and Optometrist are all included in the CORE. Please review. Please see SOW Section 4.1 cross functional support. In the case of a surge in work due to unforeseen circumstances, additional staffing could be required for a short time in any performance area. These hours are for proposal purposes only to set a maximum contract value. | |
| L.14.1-1 | ARC Campus | In the sentence "The ARC campus consists of NASA organizations, contractors, commercial tenants,university personnel, and students with varying levels of knowledge of NASA SMA requirements and budget constraints." does budget constraints apply to NASAorganizations also or only the other entities listed after NASA (e.g. contractors, tennants,... )? | The budget constraints referenced are for NASA only. The question will be revised for clarity. | |
| L.14.1- 11 | Risk Management | In the sentence "ARC project teams must find design solutions for various types of problems from building a new facility to designing an instrument or spacecraft with different risk profiles…", does the preposistional phrase "different risk profiles" apply to all three examples or only the spacecraft? | Applies to only to the spacecraft. This question will be revised for clarity. | |
| L.14.1-11 | Risk Management | Can the government provide an example of a risk profile referenced here? There are varying interpretations. | Higher risk tolerance, lower cost. A CubeSat would be an example. Unmanned, low cost, short life. Higher risk of mission failure accepted for a lower cost and shorter schedule. | |
| 3.1 | Occ Safety | SOW states"Conduct annual reviews of safety programs to meet......" and "NASA also requires annual reviews of five additional occupational safety programs each year, so that each safety program is reviewed at least once every three years". It is not clear how the plurals of safety programs here is meant to apply to this contract. Clarify which of these requirements apply to ARC only and if this implies ARC has to support reviews at other centers. | All reviews of Safety Programs are for ARC specific programs, not any external programs. | |
| 4.6.2 | Risk Management | The sentence " Prepare project RM plan in accordance…" appears to be an outlier compared to similar responsibilities listed under SS, QA, and SWA whereby the contractor can "prepare or review", or "perform or review"...plans. This section makes no mention of the contractor reviewing said plans, only preparing them. Is reviewing them not desired? | Yes, reviewing them also. Additional detail of duties would be provided at the task order level. The IDIQ sections provide for a general overview of the types of work the contractor can expect to perform. | |
| 4.6.5 | SWA | No mention of IV&V here. Mission or Safety Critical software as determined by the processes in NPR 7150.2 is reviewed by IV&V. This ususally involves the support contractor providing artifacts ,other materials, and communication with the IV&V facility to aid in their review. There is no mention of the contractor providing any support or assistance with this interface. Is this not desired? | NASA may need IV&V support. Any specific details would be included in a task order. | |
| RFP | Delivery Method | The SF33 says '0 copies'; with the proposal being delivered to the fbo.gov web site. The "Questions and Answers from Industry 1" document, last item on page 14, states a delivery requirement of 3 electronic copies. Section L.11.b states: "The Offeror shall submit one electronic copy of the entire proposal to https://www.fbo.gov. The Offeror shall deliver proposals to the Contract Specialist/Contracting Officer and shall not leave proposals unattended..." while Section L.11.d states: "The Offeror shall submit the electronic proposal through the Federal Business Opportunities website...." Please confirm that no CDs are required for this submission and that the only submission is 1 copy to be submitted via the fbo.gov web site. | One copy is the correct quantity. The coversheet will be revised. No Hardcopies, CD's, Thumb Drives, memory sticks, or E-mailed proposals will be accepted. | |
| RFP | Volume II, Business Proposal | Would the offeror be permitted to submit the Cover Letter, Contract Offer, OCI Mitigation Plan, and Government Property Management Information in PDF format? If not, and these must be submitted in Microsoft Word, would the government please provide the contract offer portion of the solicitation in Microsoft Word format? | The RFP is being revised to allow PDF submittals | |
| RFP | Format | May graphics and figures be single-spaced? | Yes. | |
| RFP | If subcontractors need to submit confidential employee compensation plans, how would the government like to receive these documents? | Subcontractors should submit via e-mail. The name of the prime contractor, and a reference to the proposal number should be included with their submission for tracking purposes. | ||
| Attachment J7 | Should the Period of Performance for the FFP Core proposal sheets for contract years 2 through 5 be changed from 10 months to 12 months? | Yes this revision will be made. | ||
| Attachment J8 | On the FFP IDIQ Worksheet should the Nurse be a RN or a LVN? | The pricing sheet will be revised. Depending on the circumstance this could be an RN or LVN. | ||
| RFP | The Statement of NASA/OPM Job Series does not include a Certified Health Physicist. What is the annual salary for the Certified Health Physicist? | It is the same as the senior health physicist as the senior health physicist is expected to also be certified. | ||
| General | Has the list of interested bidders been released? | No, due to the lapse in time between the Draft and the Final RFP we are not releasing any formal list. However, you may mark yourself as an interested vendor on the FBO website under the solicitation. | ||
| RFP | Paragraph L.8 makes Government property available to the Contractor in accordance with FAR 52.245-1. That regulation in (h) (1) states that the Contractor shall not be liable for loss of Government Property unless one of three conditions apply. One of the conditions is if the property is insured by the Contractor. Does the Government want the Contractor to procure property insurance and be reimbursed for the insurance premium as a direct charge to the Contract? | No, the contractor will not be required to purchase property insurance. | ||
| SOW 3.4 | What Medical team member or members handle the 24/7/365 support coverage? | This is supported by industrial hygiene and / or safety personnel. The medical staff has no direct ties with this requirement. | ||
| SOW 3.7 | In order to determine the cost for training and training materials how many members are on the MERT team? | Historically the MERT team has varied from 100 in the past to the current 10-20, excluding the Health Unit staff, which is also considered part of the MERT team. | ||
| SOW 3.7 | Can you please provide the current staffing matrix for the Health Unit? The RFP states a WYE of 5.1. Is the Mid-Level Provider (Nurse Practitioner or Physician Assistant) full or part time? Does the matrix include a RN, LPN, or other medical professionals? | The current WYE is approximately 5 WYE. We will not provide the staffing mix of the current contract as a specific structure is not called out in the SOW. | ||
| SOW 3.7 | Can you please provide what type of medical surveillance exams are performed historically (lead, asbestos, etc.) and what the number of each type of exam is performed per year. | The exams vary in type and quantity. The types of exams that will need to be provided is shown in NPR 1800.1 D. The total number of medical surveillence exams for recent Fiscal Years is included in figures 9 and 10 of Attachment J6. No further information will be provided. | ||
| SOW 3.7 | The SOW requires the contractor to stock the clinic with consumable and non-consumable supplies. Can you please provide the inventory list and the annual spend for the clinic supplies | An updated inventory list for all GFP will be provided. The inventory is overall for the health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for 2016-2018 are approximately $100,000 per year. | ||
| SOW 3.7 | The SOW requires the contractor restocking the MERT trailer. Can you please provide the inventory list and the annual spend to restock the trailer. | The "MERT Trailer" is the disaster trailer referred to in the SOW. An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. | ||
| SOW 3.7 | The SOW requires the contractor restocking the ambulance. Can you please provide the inventory list and the annual spend to maintain the ambulance supplies. | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. | ||
| SOW 3.7 | The SOW requires the contractor restocking the crash cart. Can you please provide the inventory list and the annual spend to maintain the crash cart. | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. | ||
| SOW 3.7 | Attachment J6 “Medications dispensed by the Ames Health Unit” – can you please clarify if the numbers provided are the number of tablets dispensed or the number of bottles of the medication dispensed. | It is a full container or bottle dispensed. | ||
| SOW 3.7 | Can you please provide the contents of a “travel pack” | Travel packs vary in content to meet the needs of the traveler depending on the location on the planet were the person is traveling. | ||
| SOW 3.7 | Can you please provide how the billing is handled for x-rays taken at an outside facility? | X-ray services are not provided at Ames. Occasionally, examination of an occupational injury or illness will require an x-ray. Where needed, x-rays are provided through a local service provider, and paid for by the HU contractor. These are infrequent and we estimate no more than 5 per year would be required. | ||
| SOW 3.8 | Can you please provide the current staffing matrix for the Fitness Center? The RFP states a WYE of 1.0 though it requires both a Fitness center manager and fitness center monitor. Additionally, the "NASA Ames Fitness Center Class Schedule" provided in the RFP lists four instructors. | Currently, there are 2 WYE on staff and two contract trainers. Attachment 10 is being revised. | ||
| Section L.13(b) | RFP requirement stating, “… all pages of the proposal including all attachments shall be double-spaced…” | Please confirm that this requirement does not include tables. The questions in this table have been double space and give you an idea of the resultant effect. | The RFP is being revised to allow 10pt. Font and single spacing. | |
| L.15.3.a.2.b (page 78) | This requirement states that “The Offeror shall provide proposed unburdened prime and subcontractor direct hourly labor rates for each labor category listed in the IDIQPS.” The responses to Q&A from industry day and Column I from Attachment J8 in the final RFP labeled “Maximum Sub Labor Rate (Burdened)” indicate that the Offeror shall provide proposed unburdened prime direct hourly labor rates and fully burdened subcontractor hourly labor rates for each labor category listed in the IDIQPS.” | Would the Government please confirm that the Offeror shall provide unburdened prime direct hourly labor rates and fully burdened “major subcontractor” hourly labor rates for each labor category listed in the IDIQPS? | Yes, that is correct. The RFP will be revised to reflect that only fully burdened rates are required for subcontractors. | |
| L.15.3.a.2.d (page 79) | This requirement states that “The IDIQPS includes 52,720 labor hours per year distributed between the prime and subcontractors as listed on the IDIQPS.” However, Attachment J8 includes a total of 53,978. | Would the Government please confirm the correct number of hours? | 52,720 is the correct number of hours for this effort. The IDIQ pricing sheets will be revised accordingly. | |
| B.5 Total Contract Value | The Quantity (number of months) included in the Option 1-4 tables (pages 12-14) in the RFP is 12, however, the Quantity (number of months) included in the FFPPS Years 2-4 tabs of Attachment J7 is 10. | Would the Government please confirm that the Quantity in Attachment J7 should be 12 and not 10? | Yes, this is correct. The pricing sheets will be updated to reflection options 1-4 at 12 months instead of 10. | |
| L.11.b | L.11.b states “The Offeror shall submit one electronic copy of the entire proposal to https://www.fbo.gov. The Offeror shall deliver proposals to the Contract Specialist/Contracting Officer and shall not leave proposals unattended. The Offeror shall be aware that heightened and varying security requirements may preclude or delay access to the Center; however, such circumstances will not provide a basis for acceptance of a proposal that arrives at the place specified after the exact time and date specified.” This paragraph implies that the Government requires submittal of hard copies. | Would the Government please confirm that hard copies are not required and that Offerors must submit only one electronic copy to FBO.gov? | The language for this is being revised. You are correct that only one electronic copy is required and must be submitted through the FBO.gov website. | |
| Q&A | In the Q&A, the Government states that there are currently two (2) FTE staff at the FC. | Is there any coverage of the FC when personnel are conducting a class in the AM or PM? | There currently are 2 FTE employees. The Historical Data Attachment (J10) will be revised to state 2 as well. The typical process is that both employees should be available during the time the classes are being taught. | |
| Q&A | Emergency Response | Can the requirement of a physician riding along with the ambulance be adjusted to include a different, qualified provider? | The physician only rides in the NASA Ames ambulance and is required to do so. Any injury requiring transportation to a local hospital is taken over by the county ambulance. NASA does not require a physician to ride off-site with the injured person. | |
| Q&A | In the Q&A the Government states that regarding the AEDS the current plan is for the Contractor to purchase and install 30 new AEDS. | Can the Government clarify if the Contract must accommodate the 30 AEDs under the firm fixed price? Or will the Government consider this a cost-plus component? | This particular requirement is being moved to the IDIQ section to allow for more flexibility when units must be purchased. | |
| Q&A | Vehicles provided by fleet services | Is the ambulance also provided and maintained by fleet services? | The ambulance vehicle is provided and maintained by the government. | |
| Attachment J6 Supplemental Data List | 1500 contractor employees | What is the historical frequency that contractors use health unit and fitness center and for what services? | Contractor employees do not use the health unit for routine care. For acute injuries a contractor may get medical attention. For 2016 there were 32 occupational injuries, and the first half of 2017 there were 12 injuries. It is estimated that half were contractor. The Fitness Center is open to all NASA badged employees and is used by both Civil Servants and NASA contractors. | |
| Attachment J6 Supplemental Data List | 1,200 civil service employees who are eligible for health maintenance medical exams (55% receive exams) | What is the year over year change to this percentage and the total eligible population? Request a minimum of 3 years of data. Is there any expectation for an increase/decrease to the rate of use? | The percentage of Civil Service employees taking advantage of Health Unit exams has typically ranged between 40 and 60 percent. Yet the exams are available to all NASA Civil Servants and the percentage could be as high as 100% . | |
| SOW 3.8, Fitness Center | In the SOW the Government states that “Classes shall be provided by the fitness center manager or fitness center staff.” | Is there sufficient space within the fitness center to hold these classes or are these classes held at a different facility on base? | There is sufficient space within the fitness center to hold the classes. | |
| Attachment J6 Supplemental Data List | Approximately 30 laser users. The laser inventory includes 150 lasers of all classes, including approximately 29 Class 3B and 50 Class 4 lasers. | Do all laser users handle class 3B and 4 lasers? If not, can the government provide any metrics on how many users access each class? | Laser users means – researchers who directly use lasers |
There are approximately 25 laser permits issued each year There is really no distinction on controls or coverage required for Class 3B or 4 lasers experiments There is one high energy Class 4 laser experiment that requires additional coverage but that is accounted for in the 25 laser projects estimate There are about 4-5 lower class laser projects using range finding outdoor lasers that are also evaluated and are covered under the 25 laser project estimate above
| Attachment J6 Supplemental Data List | About 1200 flu shots are administered annually. | What is % change year over year? Is there any expectation to add eligible civil servants? Or does NASA keep this volume consistent year over year? | The volume has been fairly consistent but could change if the NASA civil servant population changes significantly. It's first come first serve until the supply is gone. |
| Attachment J6 Supplemental Data List | Up to 50 immunization shots have been provided annually, including travel shots. | Immunization costs vary so significantly from one to another, can the government provide further detail on what immunizations have been provided and the quantity of each? What is the current expectation for an increase or decrease in travel requirements over the life of the contract? Our past experience has seen travel immunization quadruple just in 1 contract option period. Location of travel impacts the costs of immunization. Where is travel expected in the coming years? | Most immunizations given by the HU are for travel, and these vary to meet the needs of the traveler, and depend on the location on the planet were the person is traveling. There are occupational immunizations that vary in number and type depending on the types of work to be performed. Occupational immunizations are for employees working with animals or infectious materials. |
| Attachment J6 Supplemental Data List | Figure 3, Patient Visits | Is it possible to receive data for 2014 and 2015? Can the Government clarify if any of the injury and illness, health maintenance, and occupational health clearance exams are included in these visits? Can the government break out services rendered? | For purposes of the RFP, regard the 2016 and 2017 data as representative of average levels of services provided at the health unit. |
| Attachment J6 Supplemental Data List | Figure 6 Injury and Illness Visits | Is it possible to receive data for 2014 and 2015? Can the Government provide any clarity into what these visits entail? | For purposes of the RFP, regard the 2016 and 2017 data as representative of average levels of services provided at the health unit. |
| Attachment J6 Supplemental Data List | Figure 7 Voluntary Health Maintenance Exams | Can the Government provide 2014 and 2015 data? Can the Government break out the exams by male/female or provide some form of metric to denote male vs female population? | For purposes of the RFP, regard the 2016 and 2017 data as representative of average levels of services provided at the health unit. |
| Attachment J6 Supplemental Data List | Figure 9 Occupational Health Clearance Exams | Can the Government provide 2014 and 2015 data? Can the government provide further detail into exam types included in this figure? | For purposes of the RFP, regard the 2016 and 2017 data as representative of average levels of services provided at the health unit. |
| Attachment J6 Supplemental Data List | Figure 11 Optometry services | Can the government provide 2014 and 2015 data? Can the Government provide detail into the types/level/prescription of eyeglasses ordered? | For purposes of the RFP, regard the 2016 and 2017 data as representative of average levels of services provided at the health unit. |
| Attachment J6 Supplemental Data List | Medications dispensed by the AMES HU | Can the government provide 2014 and 2015 data? | For purposes of the RFP, regard the 2016 and 2017 data as representative of average levels of services provided at the health unit. |
| Attachment J6 Supplemental Data List | Medication Formulary 2017 | Can the government provide data for prior years and usage? | For purposes of the RFP, regard the 2017 data as representative of average levels of medications dispensed annually. |
| Attachment J6 Supplemental Data List | AEDs | It is understood that the contractor will be required to purchase approximately 30 additional units. Can the Government clarify if those are to replace older units or if those are to add to the existing program? Can the government provide age of the current units and batteries by location? | This particular requirement is being moved to the IDIQ section to allow for more flexibility when units must be purchased. |
| Attachment J3 Installation Accountable Government Property | Health Unit Equipment | Can the government expand on the equipment list to include all of the health unit equipment, at minimum to include those that require maintenance and calibration by the contractor? | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. These inventories will include calibration info |
| Attachment J3 Installation Accountable Government Property | Ambulance | How is the ambulance configured? What supplies and equipment are kept on the ambulance? What is historic use of any supplies maintained? | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. |
| Attachment J3 Installation Accountable Government Property | Ambulance | Can the Government provide current mileage and confirm all factory maintenance has been performed per shop manuals to this point in time? Can the government confirm approximate mileage per year? Can the government also provide detail as to the motor and transmission type or other options this vehicle is equipped with? | The ambulance vehicle is provided and maintained by the government. |
| Attachment J3 Installation Accountable Government Property | Trailer | What equipment is kept on/in this trailer? What is historic use of any supplies maintained? | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. |
| Attachment J3 Installation Accountable Government Property | Supplies | Can the government clarify current stock of supplies for the health unit and fitness center? Can the government provide historic usage of any supplies maintained? | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. An updated inventory list for the FC will be provided. |
| Attachment J3 Installation Accountable Government Property | Fitness Center Equipment | Can the Government expand on the equipment list to include all of the fitness center equipment, at minimum to include those that require maintenance and calibration by the contractor? | The current equipment list will be provided. The majority of the equipment only requires maintenance, not calibration. Any equipment requiring calibration will be noted. |
| SOW 4.5 | 4.5 Employee Assistance Program (EAP) | EAP services can be priced based on the size of the population and number of sessions allowed per employee/issue. EAP is usually not priced based on a per counselor rate, however we do not see the requirement for EAP under 3.7 Medical Services, or anywhere in the CORE. | Historically this has been at a per/employee rate. However this is an IDIQ requirement and the specific data of who is covered under EAP would be provided at that time, which would allow the contractor to price the task order accordingly. |
| SOW sections 3.7 through 3.8 | The Government identifies that the contractor will ensure all emergency supplies are stocked and in-service daily for calls/emergencies. | Can the Government please provide a complete inventory list and history of usage for all storage areas including, but not limited to the: HU Crash Cart, Ambulance, Disaster Response Trailer | An updated inventory list will be provided in the supplemental data attachment J6. The inventory is for the entire health unit, including crash cart, ambulance, and disaster trailer. Historical purchases for all inventory, eyeglasses, and vaccinations from 2016-2018 are approximately $100,000 per year. |
| 3.7.3 | In SOW 3.7.3 the Government states that the Contractor shall be required to provide onsite treatments such as administering steroid injections, supplying medical devices such as braces/splits, and basic physical therapy. | Can the Government please clarify the quantity of steroid injections and number of medical devices provided per year and how many basic physical therapy sessions are conducted on an annual basis? | The quantity of steriod injections and medical devices provided can vary each year depending on how many injuries/illnessess occur. ROM for steriod injections 2-10/year and 20-30/year for medical devices. The number of physical therapy sessions is being gathered and will be provided as supplemental data |
| 3.7.6 Medical Surveillance (Occupational) | In SOW 3.7.6 the Government states that the contractor shall provide medical services for the Human Research Program. | What medical services have historically been provided to the Human Research Program and in what quantities? | Currently the Health Unit provides minimal services to the Human Research Program. Only civil servants participating as research subjects use the Health Unit for exams if and when they are required. We estimate no more than 6 per year. |
| 3.8 Fitness Center | In SOW 3.8, the government states that the contractor shall inspect, maintain, and place trouble calls for repair of all Par Course equipment and grounds. | Can the Government please clarify what they mean by “maintenance of the grounds?” Is it the intention of the Government to have the contractor to maintain the equipment in addition to the grounds (i.e. landscaping)? Can the Government identify the equipment currently on the Par Course? | The Par Course equipment is located outside of the fitness center. No landscaping is required, only inspection to ensure Par Course is safe and in proper working order. Currently many of the stations are not useable but may be replaced by the government in the near future. |
| CDRL | Lack of Financial Reporting requirement | As there is no 533M or 533Q requirement. Is there a formal DRD detailing financial reporting expectations? | Since the entire procurement is fixed-price, no 533 reports are needed. For the CORE, those are pre-priced and do not need to be tracked. If there is tracking specific to a task order or set of task orders, that will be worked out when the task order is issued. |
| J8 and J11 | Inconsistence in Standard Labor Categories | The J8 and J 11 categories are not consistent. For instance, there is a Range Safety position in J8 but no such SLC in J11? Similarly, there is a Documentation and Data Specialist in J8 but in J11 the closest SLC description is for an AMF Data Project Lead. Will the Government please reconcile the J8 listings with J11 SLC descriptions? | Yes, the technical group is reviewing this and all labor categories will be made to match between the RFP, J8 and J11 |
| Attachment 10 | Historical data not consistent with Material Buys identified in Government answers | The total of material buys based on answers to questions is ~ $48K? Given that Attachment 10 cites $14K Material Buys in a year, will the Government please clarify the correct number in dollars of all Material Buys by CLIN? | Attachment 10 will be reviewed and updated as necessary. After FY 17 ended, the applicable number is approximately 68k. |
| Page 12 of the responses to Draft RFP Q&A | Revision of Line Spacing | Will the Government please consider a line spacing 1.5? A line spacing of 2 allows for very few words per page | We increased the page limits from the draft RFP significantly for both volume I and volume II to accommodate the double-spacing. |
| SF-33 & L.11(b) | Number and media of copies of submitted proposal | L.11(b) states that “The Offeror shall submit one electronic copy of the entire proposal to https//www.fbo.gov. The Offeror shall deliver proposals to the Contracting Specialist/Contracting Officer and shall not leave proposals unattended.” The answer to the SF33 DRFP question stated 3 electronic copies, The SF33 in the FRFP states “original and 0 copies” in Block 9. Does the Government expect hard copies delivered to the CS/CO in addition to the soft copy posted to the FBO? Does the Government expect multiple soft copies be delivered via USB in addition to the FBO submission? | One copy submitted through the FBO.gov website is the appropriate quantity. The SF-33 and Section L.11(B) are being revised to make this clear. |
| B.1.(page 6); B.5(page 12); F.2(page 19); L.14.1(b)1.c(page 73) | The RFP provides that the 2-month contract Phase-in (CLIN001) starts at the effective date (AED) of Contract Award and occurs within the 60 months of the performance period. | Will the Government confirm whether the incumbent or the successful Offeror will be responsible for continues contract performance through the Phase-in period? | The incumbent is responsible for continuing work under the contract until the end of the 60 day period. The successful offeror has the entire phase-in period to prepare to take over daily operations. |
| General | If there is an incumbent, could you please provide the contract number? | The occupational health and safety portion of the contract is currently under contract # NNA13AA12B. The Systems Safety and Mission Assurance portion of the requirement is new to this contract. |
Sheet2
| Item# | Question, Concern, or Risk | Answer |
| 38 | RFP Reference: Attachment 10 | |
| Topic: Historical data not consistent with Material Buys identified in Government answers | ||
| Question: The total of material buys based on answers to questions is ~ $48K? Given that Attachment 10 cites $14K Material Buys in a year, will the Government please clarify the correct number in dollars of all Material Buys by CLIN? | ||
| 39 | RFP Reference: Page 12 of the responses to Draft RFP Q&A | |
| Topic: Revision of line spacing | ||
| Question: Will the Government please consider a line spacing 1.5? A line spacing of 2 allows for very few words per page | ||
| 40 | RFP Reference: SF-33 & L.11(b) | |
| Topic: Number and media of copies of submitted proposal | ||
| Question: L.11(b) states that “The Offeror shall submit one electronic copy of the entire proposal to https//www.fbo.gov. The Offeror shall deliver proposals to the Contracting Specialist/Contracting Officer and shall not leave proposals unattended.” The answer to the SF33 DRFP question stated 3 electronic copies, The SF33 in the FRFP states “original and 0 copies” in Block 9. Does the Government expect hard copies delivered to the CS/CO in addition to the soft copy posted to the FBO? Does the Government expect multiple soft copies be delivered via USB in addition to the FBO submission? | ||
| 41 | RFP Reference: B.1.(page 6); B.5(page 12); F.2(page 19); L.14.1(b)1.c(page 73) | |
| Topic: The RFP provides that the 2-month contract Phase-in (CLIN001) starts at the effective date (AED) of Contract Award and occurs within the 60 months of the performance period. | ||
| Question: Will the Government confirm whether the incumbent or the successful Offeror will be responsible for continues contract performance through the Phase-in period? |
File details come from the government source that posted it. Updated .