803CM3014 Bath NC Exp SOW.pdf

Scope of Work (SOW) FY 21 Construction Project

Bath National Cemetery

Gravesite Expansion Project VA Project Number 803CM3014

Project Scope For Construction

Department of Veterans Affairs National Cemetery Administration Office of Construction Management June, 2021

1. GENERAL

1.1. This Scope of work (SOW) identifies the goal and objectives of this construction project.

1.2. The construction contractor shall provide all labor, materials, tools and equipment, and services necessary to construct this project per the construction documents and specifications.

1.3. The construction contractor shall be responsible for the quality and completeness of the construction project. Complete and accurate coordination between the trades and quality control of all sub-contractor’s work shall be required.

2. PROJECT GOAL

2.1. Bath National Cemetery: Construct Gravesite Expansion Project in newly acquired land adjacent to the existing cemetery.

3. BACKGROUND

3.1. Bath National Cemetery is located in Steuben County, N.Y. The address is San Juan Ave.

VA Medical Center, Bath, NY.

4. OPERATIONAL CONSIDERATIONS

4.1. Each national cemetery is managed by VA National Cemetery Administration (NCA) personnel in conformance with national and regional (North Atlantic District) policies, priorities, goals, and objectives. The functions of a national cemetery include the operation and maintenance of all aspects of the cemetery. Typically, this includes burial of veterans and eligible family members, the interment of cremated remains, and the placement and maintenance of a headstone or grave marker. Cemetery operations include the conduct of Memorial Day and other special ceremonies, as well as the care of graves, structures and grounds. Bath National Cemetery is operated and maintained by local NCA staff supervised by the cemetery director.

Operating hours are Monday through Friday, 8:00 am – 4:30 pm. Closed federal holidays except Memorial Day and Veterans Day.

4.2. All work must take place during normal operating hours. Any request to work over these hours must be requested in writing and approved by Cemetery Director in conjunction with COR a minimum of 24hrs in advance. Also, the Cemetery hosts numerous ceremonies and events. Work that interferes with these ceremonies will cease during ceremonies. Notice will be provided by the Cemetery staff 5 days in advance of scheduled ceremonies whenever possible. Occasionally events are scheduled with less than 5 days’ notice in which case the Cemetery will provide as much notice as is possible.

4.3. Parking is limited. Construction staff vehicle parking areas are to be coordinated with the COR and cemetery director.

4.4. No smoking inside cemetery grounds.

4.5. Proper attire and professional conduct are required at all times.

4.6. All work must cease during the time an internment is taking place near the construction site.

Special care must be taken to accommodate visitors and to ensure work does not interfere with their visit and ensure that there are no safety hazards present.

5. ADDITIONAL/SPECIAL CONSIDERATIONS (STAGING AREA, SITE ACCESS ROUTES)

5.1. THE LAYDOWN/ACCESS ROUTE AND RELATED EROSION & SEDIMENT CONTROL,

GRADING, AND OTHER SITE WORK IS SHOWN ON PRIVATE PROPERTY. LAND

FOR THIS USE WILL HAVE TO BE RENTED FROM THE PROPERTY OWNER FOR

THE DURATION OF THIS CONSTRUCTION PROJECT.

5.2. ACTUAL LAYDOWN/ACCESS ROUTE AND RELATED EROSION & SEDIMENT

CONTROL, GRADING, AND SITE WORK SHALL BE BY CONTRACTOR'S MEANS

AND METHODS, SUBJECT TO COR'S WRITTEN APPROVAL AND REQUIREMENTS

OF JURISDICTIONS HAVING AUTHORITY. CONTRACTOR IS RESPONSIBLE FOR

NEGOTIATING AND OBTAINING USE OF ADJACENT PRIVATE PROPERTY,

INCLUDING ANY UTILITIES AND SERVICES, AS CONTRACTOR DEEMS

NECESSARY. RETURN PROPERTY TO CONDITION EQUAL TO THAT PRECEDING

MOBILIZATION, UNLESS OTHERWISE APPROVED IN WRITING BY PROPERTY

OWNER.

5.3. THIS AND A SECOND LAYDOWN/ACCESS CONFIGURATION HAVE BEEN

DISCUSSED W/ PRIVATE PROPERTY OWNER. OWNER CONTACT BRYAN

DICKSON, KNIGHT SETTLEMENT SAND & GRAVEL, 607-776-2048.

5.4. PROVIDE PROPERTY OWNER'S WRITTEN CONSENT OF ABOVE ITEMS 5.1 AND 5.2

PRIOR TO MOBILIZATION.

5.5. PROVIDE AN ALLOWANCE OF NOT LESS THAN $20,000 FOR PROPERTY LEASE.

5.6. PROVIDE PLAN INDICATING LAYDOWN, TRAILER, PARKING, AND TEMPORARY

UTILITIES FOR COR'S REVIEW AND APPROVAL NOT LESS THAN 30 DAYS PRIOR

TO MOBILIZATION.

5.7. LIMITS OF WORK SHOWN OUTSIDE OF GOVERNMENT'S PROPERTY, APART FROM

THAT ABOVE, ARE FOR LEGIBILITY ONLY UNLESS OTHERWISE INDICATED AND

DO NOT INFER OR AUTHORIZE APPROVED ACCESS TO OR USE OF ADJACENT

PROPERTY, BEYOND THAT STIPULATED IN PROPERTY OWNER'S WRITTEN

CONSENT, AS REQUIRED ABOVE.

5.8. COORDINATE TEMPORARY LANE CLOSURES & ANY WORK POTENTIALLY

AFFECTING CEMETERY OPERATIONS W/ COR AND CEMETERY STAFF NOT LESS

THAN 7 DAYS IN ADVANCE OF EACH PROPOSED ACTIVITY. MAINTAIN AT

LEAST ONE FULL TRAFFIC LANE ON ALL ROADS AT ALL TIMES. PROVIDE

FLAGGERS AND SIGNAGE FOR LANE CLOSURES FOR THE DURATION OF THE

CLOSURE FROM SUNRISE TO SUNSET WHEN AND WHERE REQUIRED. OBTAIN

COR'S WRITTEN APPROVAL OF EACH PROPOSED LANE CLOSURE, SCHEDULE,

AND TRAFFIC CONTROL MEASURES & DEVICES. FOLLOW COR'S DIRECTION.

6. ENVIRONMENTAL COMPLIANCE

6.1. Based upon Department of Veterans Affairs “Environmental Effects of VA Actions,” 38 CFR

Part 26, the Bath Cemetery project is “categorically excluded” from the need for environmental documentation, specifically Section 26.6 of said code paragraph (b)(2).

The contractor shall not be responsible for environmental compliance under NEPA.

6.0. Design drawings provided by VA NCA should be adequate for the construction contractor to obtain the required environmental permits needed prior to construction. Storm water management plan is also needed. Construction contractor shall generate a storm water management plan that encompasses the project before, during, and after construction completion is required for storm water and sediment control permitting.

6.1. Fish and wildlife service (FWS) have a requirement for the North Long-Ear Bat; all tree removal on site must occur between October 31 and April 1. The VA NCA environmental specialist will consult with FWS.

6.2. NEPA documentation will be completed by VA NCA environmental specialist.

7. HISTORIC COMPLIANCE

7.1. This project is located in Bath National Cemetery, which is eligible for listing in the

National Register of Historic Places (NRHP). The proposed scope of work for this project is subject to compliance with Section 106 of the National Historic Preservation Act (P.L. 89- 665, as amended).

8. PROJECT SCOPE; Construction of Bath Gravesite Expansion, Phase 1, Project number 803CM3014. Work elements include but are not limited to the following elements;

8.1. Temporary storage area and site safety access entrance (on private property which must be rented from owner by construction contractor during construction)

8.2. Erosion and sedimentation control.

8.3. Special site issues.

8.4. Site demolition.

8.5. Excavation, fill, site preparation.

8.6. Site walls.

8.7. Precast concrete crypt burial sections.

8.8. In ground cremains burial sections.

8.9. Specialty items.

8.10. Storm water systems, roads, curbs, and walkways.

8.11. Landscaping, sod, turf.

9. GOVERNMENT PROVIDED CONSTRUCTION DOCUMENTS

9.1. 803CM3014 Bath NC Exp Dwg Bk 01 1-12

9.2. 803CM3014 Bath NC Exp Dwg Bk 01 13-31

9.3. 803CM3014 Bath NC Exp Dwg Bk 01 32-46

9.4. 803CM3014 Bath NC Exp Specifications

10. ACCESSIBILITY; All features of the project shall be accessible in compliance with the Americans with Disabilities Act-1990, Architectural Barriers Act of 1968, as amended and local accessibility requirements. To achieve compliance, the National Cemetery Administration uses as its standard for building and facility design the ABA Accessibility Standard for Federal Facilities (ABAAS). The standards are found at the following URL: http://www.access-board.gov/ada-aba/aba-standards-gsa.cfm. All aspects of compliance related to this project are to be discussed and exceptions may apply based on-site conditions.

11. CONSTRUCTION;

11.1. Mobilization: Coordinate construction access, entrance to site, construction routes, and areas designated for equipment, materials, and contractor staff parking with VA Project Manager/COR and Cemetery Director. Provide temporary signage for directions too and designation of these areas at the job site.

11.2. Temporary erosion and storm water control: Provide and install sediment traps and barriers, basin traps, sediment fences, outlet protection, runoff control, runoff conveyance, storm drains, slope drains, etc. as required to mitigate erosion and control storm water. Comply with all applicable codes. Obtain and pay for any required environmental and erosion control permits.

11.3. Site preparation: Provide protective measures for trees to remain. Project includes a substantial amount of clearing, cutting, filling, grading, landscaping, and sodding.

11.4. Site infrastructure: Construct storm and ground water management systems.

11.5. Paving and hardscape: Construct new roads, curbs, walls, etc.

11.6. Landscaping: provide and install planting, final surface stabilization, soils, trees, permanent seeding, mulching, and sodding.

http://www.access-board.gov/ada-aba/aba-standards-gsa.cfm http://www.access-board.gov/ada-aba/aba-standards-gsa.cfm

11.7. Project delivery and close-out: Coordinate inspections with Government stakeholders well in advance of substantial completion of the project. Include time in the Construction schedule to address and close out all open punch list items and for final testing of site infrastructure.

11.8. De-Mobilization: Remove all temporary structures, materials, and equipment from job site and restore disturbed areas of site to original condition or better.

11.9. Final preparation and cleaning for delivery: Remove dirt and debris from all areas of new work, groom site for final acceptance and delivery.

12. SUBMITTALS;

12.1. Project record drawings - The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be available for review by the VA on site inspector.

12.2. Shop drawings and submittals - The Contractor shall ensure that they review the following; shop drawings, product schedules, descriptive literature, samples, lab test reports, field test data, and materials for conformity with the SOW, VA NCA criteria/standards, and the construction documents. The Contractor shall ensure that they approve, disapprove, or provide other suitable disposition for all shop drawings and submittals. Subsequent to contractor submittal review, the VA NCA Project team shall be copied on all submittals for concurrence with or rejection of the previously reviewed submittals. The Contractor shall notify the VA NCA Project Manager in writing of all deviations from the requirements of the construction documents that he/she has found in the shop drawings and submittals.

13. CLOSE OUT;

13.1. Prepare and issue as built record set of drawings (per field as built mark-ups), manuals and other documents per general conditions in the specifications.

13.2. Time to complete as build record set, 28 days after project substantial completion and turn over to the federal government.

14. CONSTRUCTION SCHEDULE, 240 CALENDAR DAYS FROM NOTICE TO PROCEED.

Signed by Michael J. Borgman ____________________________________________ 6/18/2021