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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Respondent's Cover Letter |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Respondent's response to Qualifications, Abilities and Reputation |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Respondent's response to Quality of Proposed Services |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Project Supporting Documents (optional) |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Optional |
| Respondent's response to Section 2 - Project Price Schedule |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Equipment and Services Cost (BT-18JR) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Respondent's response to APPENDIX ONE EXECUTION OF OFFER |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Who is the primary contact that UT Austin should use for addressing questions or communication as a result of the solicitation? Provide Name, Title, Email Address, Phone Number. |
| Data Type: Text |
| N/A |
| Required |
| Does Respondent accept all terms and conditions in the solicitation and APPENDIX TWO without exceptions |
| Data Type: Yes/No |
| N/A |
| Required |
| If Respondent's is requesting exception to any ters or conditions set forth in APPENDIX TWO, Respondent will upload the list of exceptions for review. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Respondent's response to APPENDIX FIVE |
| Data Type: Yes/No |
| N/A |
| Required |
| Respondent's response to APPENDIX EIGHT |
| Data Type: Yes/No |
| N/A |
| Required |
| HUB Subcontracting Plan |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Legal name of Respondent's Company |
| Data Type: Text |
| N/A |
| Required |
| Address of principal place of business |
| Data Type: Number |
| N/A |
| Required |
| Address of Office that would be providing service under the Agreement |
| Data Type: Text |
| N/A |
| Required |
| Number of years in Business |
| Data Type: Number |
| N/A |
| Required |
| State of incorporation |
| Data Type: Text |
| N/A |
| Required |
| Number of Employees |
| Data Type: Number |
| N/A |
| Required |
| Annual Revenues Volume |
| Data Type: Number |
| N/A |
| Required |
| Name of Parent Corporation, if any |
| Data Type: Text |
| N/A |
| Required |
| State whether Respondent will provide a copy of its financial statements for the past two (2) years, if requested by University. |
| Data Type: Yes/No |
| N/A |
| Required |
| Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Respondent |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Respondent |
| Data Type: Text |
| N/A |
| Required |
| Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, Respondent will explain the expected impact, both in organizational and directional terms. |
| Data Type: Text |
| N/A |
| Required |
| Respondent will provide any details of all past or pending litigation or claims filed against Respondent that would affect its performance under the Agreement with University (if any). |
| Data Type: Text |
| N/A |
| Required |
| Is Respondent currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Respondent will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution. |
| Data Type: Text |
| N/A |
| Required |
| Respondent will provide a customer reference list of no less than three (3) organizations with which Respondent currently has contracts and/or to which Respondent has previously provided services, within the past three(3) years of a type and scope similar to those required by University’s RFP. Respondent will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services. |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Respondent and any employee of University? If yes, Respondent will explain |
| Data Type: Text |
| N/A |
| Required |
| Respondent will provide the name and Social Security Number for each person having at least 25% ownership interest in Respondent. This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Respondent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support. Further disclosure of this information is governed by the Texas Public Information Act (ref. Chapter 552, Government Code), and other appli |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 85580 |
| Stage Rigging and Tracks |
| NIGP |
| 96173 |
| Theatrical Services, Including Costume Design and Creation, Production, Scenery Design, Stage, etc. |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested BidTables:
The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/222099.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/222099
The Question period for this opportunity starts Feb 13, 2026 8:00 AM CST. The Question period for this opportunity ends Feb 20, 2026 2:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Mar 06, 2026 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support header1_image1.png