8-RFP 26-001 Property and Casualty Insurance.pdf

LAREDO INDEPENDENT SCHOOL DISTRICT

RFP #26-001 Property and Casualty Insurance

I. PURPOSE:

The Laredo Independent School District - LISD (herein after referred to as District) is soliciting proposals from responsible vendors who offer property and casualty insurance.

II. BACKGROUND INFORMATION:

The Laredo Independent School District (LISD) was established in 1882. LISD is a district sprawling more than 13 square miles. The Laredo Independent School District is made up of 33 educational institutions: 20 elementary schools, four middle schools, and four high schools including Hector Garcia Early College High School located on the campus of Texas A&M International University, the Lara Academy, our alternative education campus, and the Jose Valdez Non-Traditional High School, and four magnet schools. The four magnet schools are the Vidal M. Treviño School of Communications and Fine Arts, located across the street from Nixon High School, Dr. Dennis D. Cantu Early College High School, located at Martin High School, and the Sabas Perez School for Engineering and Technology Education, located at Cigarroa High School and the new Business, Industry and Public Service Early College Academy at Nixon High School.

The district has a yearly average student enrollment of 24,000 and over 4,500 employees striving for academic excellence. At LISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural work place.

III. SUBMISSION/SCOPE SPECIFICATIONS:

Due Date: December 16, 2025 at 2:30 p.m. (C.S.T.)

Request for Proposal No: RFP #26-001 Project Name: Property and Casualty Insurance Request for Proposals (RFP) will be received at the:

Purchasing Department - Room # 101

2400 San Bernardo Ave Laredo, Texas 78040 until 2:30 P.M. (Central Standard Time) ** on December 16, 2025.

** Note: Any RFP received after such schedule time due date will not be accepted and will be returned unopened.

SCOPE OF WORK

The District is requesting proposals for property and casualty insurance from responsible vendors.

The district has a yearly average of 24,000 enrolled students and over 4,500 employees striving for academic excellence. At the Laredo ISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural work place.

*Additional demographical information is located within the RFP specifications.

Proposal Review Process: The LISD Purchasing Department shall evaluate all respondents to this solicitation and make a recommendation to the Board of Trustees. LISD reserves the right to approve single or multiple companies through this proposal. Selection criteria are based upon standards set forth in TEC 44.031.

Term of contract: The term of the award will be for one (1) year with the possibility of two (2) additional extensions. The initial award and any extensions shall be made by the Board of Trustees.

Negotiations and Award: This is a NEGOTIATED PROCUREMENT, and as such, the District reserves the right to negotiate the terms, conditions, or pricing with a proposer prior to an award.

Questions – Deadline to submit questions or request additional information will be Monday December 1, 2025 at 10:00 am. Questions must be submitted through Bon-Fire portal.

The specifications for the Property and Casualty Insurance RFP will be posted on Bonfire, the District’s online bidding platform. Vendors will be required to review the specifications and submit the completed documents as part of their proposal. All sections must be answered with “Yes,” “No,” or “Difference,” as applicable.

Submittal Checklist

RFP #26-001 Property and Casualty Insurance Listed below are the required documents and information needed to complete your submission. Failure to properly complete and submit any of the required documents may subject your proposal to disqualification.

☐ Vendor must submit three pricing sheets, Property Cost, Casualty Cost and Combined Cost.

☐ RFP 26-001 Casualty Specification Yes, No and Differences Sheet (Document can be retrieved directly from Bonfire Portal – failure to submit correct Premium Sheet document will result in disqualification)

☐ RFP 26-001 Property Specification Yes, No and Differences Sheet (Document can be retrieved directly from Bonfire Portal – failure to submit correct Premium Sheet document will result in disqualification)

☐ Submit references.

☐ Submit LISD questionnaire

☐ Please submit signed State Certificates. Certificates are uploaded on Bonfire. Failure to submit will result in immediate disqualification.

☐ Please submit signed Federal Certificates. Certificates are uploaded on Bonfire on pages 8 - 14. Failure to submit will result in immediate disqualification.

☐ Awarded vendor(s) will be required to submit certification of insurance (Form ACORD 25) with Laredo ISD named as the “Certificate Holder” within 10 days of award date.

(Please refer to #15 in the “General Terms and Conditions” and the “Certificate of Liability Insurance Sample - Acord 25” attached under the “Supporting Documentation” section of this RFP on the Bonfire Portal.)

Estimated Time Schedule:

a. 1st advertisement November 29, 2025;

b. 2nd advertisement November 30, 2025;

c. RFP deadline at December 16, 2025 @ 2:30 p.m. (Central Standard Time);

d. RFP reviewed December 16 - 19, 2025;

e. Evaluation committee recommendation presented at Business and Support Services Committee Meeting

January 15, 2026; (Tentative)

f. Recommendation presented for Board approval on January 22, 2026. (Tentative)

Other Information

a. Proposals received via phone, facsimile, email or other medium will not be accepted or considered.

b. Proposals must be timely submitted in the District’s Bonfire Portal or received and date stamped in the

Procurement Department on or before the time and date stated.

c. The District reserves the right to reject any or all proposals received, waive any or all irregularities, choose the most advantageous price, discount and warranty for each service, and to award a contract only upon availability of funding.

d. This RFP is on “all or some” proposal

e. The District reserves the right to award to more than one vendor.

f. Visitor Badges: Vendor must provide all their workers with a company ID, showing company name, and photograph of employee. Company ID shall be worn visibly at all times while on District property.