8-RFP 07 Sample Task Order Template DPU.pdf
PDF 92 KB Posted
- Attached to
- On-Call for Concrete and Paving Services
- Solicitation number
- RFP27-29
- Issued by
- Los Alamos County, New Mexico
About this file
This document is a Sample Task Order Template for the Incorporated County of Los Alamos, New Mexico, designed for use under on-call contracts for services such as concrete and paving work. The template establishes the framework for issuing individual task orders throughout a contract period on an as-needed basis. Each task order includes standard fields for project description, cost coding, project manager assignment, scope of work, deliverables, and commencement and delivery dates. The template accommodates estimated total pricing with provisions for Gross Receipts Tax (GRT) calculations and tracks the cumulative value of all task orders issued under the master agreement. Work commences upon issuance of a Notice to Proceed, with requested delivery dates specified by the County Project Manager at the time of task order issuance.
Payment and Performance Bonds are required for construction task orders exceeding $25,000, with bonds covering one hundred percent of the task order price. Task orders exceeding the state prevailing wage threshold are subject to a Wage Decision obtained by the County, and contractors must comply with prevailing wage requirements. Signature authority for task order approval is tiered by amount: the DPU Deputy Manager or Manager may sign for amounts up to $50,000; the Utilities Manager must sign for amounts over $50,000; Board of Public Utilities approval is required for amounts over $100,000; and County Council approval is required for amounts exceeding $300,000. The template includes provisions for Task Order Revisions to address changes in scope, budget, or schedule, all of which require advance approval by the Contract Manager. Any price or time adjustments in a Task Order Revision constitute full compensation and waive the contractor's right to file claims related to that revision.
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Text version
SAMPLE TASK ORDER
RFP NO: XX-XX
RFP Name: _____________________
Los Alamos County Task Order Form AGRXX-XX
Contract Service Description – CONTRACTOR NAME
DATE CONTRACT DATE Revision 0
In accordance with NMSA 1978, Section 13-4-18, the Contractor shall furnish Payment and Performance bonds for construction Task Orders exceeding $25,000.00 prior to the execution of such Task Orders by the County. Payment and Performance Bonds should cover one hundred percent (100%) of the price specified in the Task Order. If changes to the Task Order price are made through a Task Order Revision, the amount of the Payment and Performance Bonds shall be increased to one hundred percent of the new price set forth in the Task Order Revision and a bond rider or other document increasing the bond value shall be furnished by Contractor prior to execution of such Task Order Revision.
Task Orders exceeding the state prevailing wage threshold shall subject to a Wage Decision, County to obtain Wage Decision prior to executing the Task Order. Contractor shall comply with payment of prevailing wages.
AGRXX-XX TASK ORDER #1 Task Order Description
DATE PREPARED: Month XX, 20XX
Cost Coding: This is a County completed value identifying where to charge the cost.
Task Order Project Manager: Name This is a County description used to identify the County project manager.
CONTRACT MANAGER: NAME, PHONE, All changes in scope, budget or schedule (extensions) need to be approved in advance by the Contract Manager and authorized through an executed Task Order Revision.
COUNTY REQUESTOR/CONTACT: NAME, Phone.
ATTACHMENTS:
1. Proposal from Contractor Dated Month XX, 20XX.
COMMENCE WORK DATE: Upon issuance of Notice to Proceed
REQUESTED DELIVERY DATE:
Month XX 20XX.
SCOPE OF WORK REQUESTED:
a. Details to be provided by County Project Manager when requesting the quote for the Task Order.
DELIVERABLE:
a. Details to be provided by County Project Manager when requesting the quote for the Task Order.
Estimated Total Price: (not to exceed amount): $ 0.00
GRT: $ 0.00
Final Estimate: $ 0.00
Current Agreement Total Value $ GRT $ 0.00
Total Value of all Task Orders to date, including this task order $ 0.00 GRT $ 0.00
Remaining Agreement Total Value
GRT $ 0.00
SIGNATURES
DPU Project Manager Date Contractor Date
Name:______________________________ Name:_____________________________
Print Print
DPU Deputy or Manager Date
Name:_______________________________
NOTE: Deputy Manager can sign for up to $50,000.00. Utilities Manager must sign for over $50,000.00.
Board of Public Utilities must approve for over $100,000.00. County Council must approve for over $300,000.00.
Task Order Revision
Task Order Revision No.: __________________________
Agreement Date: __________________________
Name of Project: Incorporated County of Los Alamos
Contractor:
The following changes are hereby made to the Task Order Documents:
JUSTIFICATION:
CHANGE TO TASK ORDER PRICE:
Original Price $ ___________________
Current TASK ORDER adjusted by previous Task Order Revision $ ___________________
The Contract Price due to this Task Order Revision will be (________) by: $ ___________________
The new Contract Price, including this Task Order Revision will be $ ___________________
CHANGE TO CONTRACT TIME:
SUBSTANTIAL COMPLETION:
Original Contract Time calendar days.
Current Contract time adjusted by previous Task Order Revision(s) calendar days.
The Contract Time will be (_______) by calendar days.
New Contract Time including this Task Order Revision will be calendar days.
The date for completion of substantial work will be (Date)
FINAL COMPLETION
Original Contract Time calendar days.
Current Contract time adjusted by previous Task Order Revision (s) calendar days.
The Contract Time will be (________) by calendar days.
New Contract Time including this Task Order Revision will be calendar days.
The date for completion of all work will be (Date)
APPROVALS REQUIRED:
To be effective, this order must be approved by the County Manager; or the Los Alamos County Council if the contract modification, Task Order Revision, or contract price adjustment exceeds the funding budgeted and specifically appropriated for this project, or as may otherwise be required by the General Conditions.
The adjustment in Contract price and/or Contract time stated in this Task Order Revision shall constitute the total price and/or time adjustment due or owed the Contractor for the work or changes ordered by the Task Order Revision. By executing the Task Order Revision, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments represent full compensation for all adjustments in the cost or the time required to perform the Task Order as a whole arising directly or indirectly from the Task Order Revision, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non-affected work under Contract not changed by the Task Order Revision. Signing of the Task Order Revision constitutes full and mutual accord and satisfaction for the adjustment in contract price and/or time, subject to the current scope of the entire work as set forth in the Task Order Documents. Acceptance of this Task Order Revision constitutes an agreement between County and Contractor that the Task Order Revision represents an equitable adjustment to the Contract, and that the Contractor will waive all rights to file a claim on this Task Order Revision after it is properly executed.
Requested by Project Manager: ___________ ____________, Project Manager
Approved by (Design Professional of Record):
____________, Design Professional of Record
Approved by (Project Manager):
____________, Project Manager
Approved by (Deputy Utilities Manager):
Name, Title
Approved by (Utilities Manager):
Philo S. Shelton, III, Utilities Manager
Approved by (Contractor) ____________________________________
NAME, TITLE
If applicable, approved by the County Council on the Day of , 20 .
Attest:
(County Council)
Print Name
Title
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