8-No Bid Response Form.pdf

This is a No Bid Response Form issued by the Multi-Region Purchasing Cooperative (MRPC) for RFP #2026-07 regarding Direct Delivery - Commercial Foods. The form is designed to collect information from vendors who choose not to submit a bid response, allowing the purchasing entity to understand barriers to competition and participation. Vendors are asked to indicate their reasons for not bidding, including: product/service no longer supplied, quantities too small or too large for company capacity, insufficient timeframe for response preparation, or other factors. The form requests vendors to specify their preference for remaining on or being removed from future bid lists. Authorized representatives must provide their printed name, email, phone number, and signature along with company name and street address to complete the submission.

The form serves as a feedback mechanism to help MRPC evaluate whether solicitation requirements are appropriately designed to encourage full and open competition and enable continued vendor participation. By collecting this data, the cooperative can identify systemic issues with bid packaging, timelines, or specifications that may inadvertently restrict the vendor pool. The form allows vendors to maintain a relationship with MRPC by remaining on the bid list for future opportunities, or to formally opt out if they no longer wish to participate in procurement activities. No pricing, contract terms, or specific award information is contained within this document.