11-2167.09 EISD Elgin Elementary School MEP Upgrades Phase 3 Project Manual (1).pdf

Elgin Elementary School MEP Upgrades Phase 3

Elgin Independent School District

Elgin, Texas

Project Manual

Issued For

Contract Documents

Project Number: 2167.09 09.25.25

CONTRACT DOCUMENTS ELGIN ELEMENTARY SCHOOL MEP UPGRADES PHASE 3

SEPTEMBER 25, 2025 PROJECT NO. 2167.09

SEALS PAGE 00 01 07 - 1/2

SECTION 00 01 07

SEALS PAGE

ARCHITECT OF RECORD

O'Connell Robertson 811 Barton Springs Road, Suite 900 Austin, Texas 78704

Architect of Record Date

MECHANICAL ENGINEER OF RECORD

TBPE Registered Firm No. F-2708

Mechanical Engineer of Record Date

ELECTRICAL ENGINEER OF RECORD

Electrical Engineer of Record Date

09/24/2025

09/24/2025

SEALS PAGE 00 01 07 - 2/2

PLUMBING ENGINEER OF RECORD

Plumbing Engineer of Record Date

END OF DOCUMENT

TABLE OF CONTENTS 00 10 00 - 1/3

TABLE OF CONTENTS

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS DATE PAGES

00 01 07 Seals Page 9/25/2025 2 00 10 00 Table of Contents 9/25/2025 3

DIVISION 01 GENERAL REQUIREMENTS DATE PAGES

01 10 00 Summary 9/25/2025 3 01 23 00 Alternates 9/25/2025 1 01 25 00 Substitution Procedures 9/25/2025 3 Substitution Request Form-Bidding Phase 9/25/2025 2 Substitution Request Form-Executed Contract 9/25/2025 2 01 26 00 Contract Modification Procedures 9/25/2025 2 01 29 00 Payment Procedures 9/25/2025 4 01 31 00 Project Management and Coordination 9/25/2025 8 01 32 00 Construction Progress Documentation 9/25/2025 7 01 32 33 Photographic Documentation 9/25/2025 2 01 33 00 Submittal Procedures 9/25/2025 7 01 40 00 Quality Requirements 9/25/2025 9 01 50 00 Temporary Facilities and Controls 9/25/2025 4 01 60 00 Product Requirements 9/25/2025 4 01 73 00 Execution 9/25/2025 7 01 77 00 Closeout Procedures 9/25/2025 5 01 78 23 Operation and Maintenance Data 9/25/2025 6 01 78 39 Project Record Documents 9/25/2025 3 01 79 00 Demonstration and Training 9/25/2025 4 01 91 00 Commissioning 9/25/2025 11

DIVISION 02 EXISTING CONDITIONS DATE PAGES

02 41 19 Selective Demolition (Moving) 9/25/2025 6 02 82 00 Asbestos Inspection 9/25/2025 1 02 82 00a Asbestos Inspection 2/20/2025 44

(DIVISION 03 THROUGH DIVISION 05—NOT USED)

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES DATE PAGES

06 10 00 Rough Carpentry 9/25/2025 5

DIVISION 07 THERMAL AND MOISTURE PREVENTION DATE PAGES

07 84 13 Penetration Firestopping 9/25/2025 6 07 92 19 Acoustical Joint Sealants 9/25/2025 4

(DIVISION 08 OPENINGS—NOT USED)

DIVISION 09 FINISHES DATE PAGES

09 22 16 Non-Structural Metal Framing 9/25/2025 6 09 29 00 Gypsum Board 9/25/2025 5 09 51 13 Acoustical Panel Ceilings 9/25/2025 5

(DIVISION 10 THROUGH DIVISION 14—NOT USED)

TABLE OF CONTENTS 00 10 00 - 2/3

(DIVISION 21 FIRE SUPPRESSION—NOT USED)

DIVISION 22 PLUMBING DATE PAGES

22 00 01 Basic Plumbing Requirements 9/25/2025 16

DIVISION 23 HEATING, VENTILATING AND AIR CONDITIONING DATE PAGES

23 00 01 Basic HVAC Requirements 9/25/2025 15 23 05 13 Common Motor Requirements for HVAC Equipment 9/25/2025 3 23 05 29 Hangers and Supports for HVAC 9/25/2025 14 23 05 48 Vibration Controls for HVAC Piping and Equipment 9/25/2025 6 23 05 53 Identification for HVAC Piping and Equipment 9/25/2025 6 23 05 93 Testing, Adjusting and Balancing for HVAC 9/25/2025 16 23 07 00 HVAC Insulation 9/25/2025 12 23 08 00 Commissioning of HVAC 9/25/2025 6 23 09 23 Building Automation Systems for HVAC 9/25/2025 51 23 23 00 Refrigerant Piping 9/25/2025 7 23 31 00 HVAC Ducts and Casings 9/25/2025 11 23 33 00 Air Duct Accessories 9/25/2025 10 23 36 00 Air Terminal Units 9/25/2025 6 23 37 00 Air Outlets and Inlets 9/25/2025 3 23 40 00 HVAC Air Cleaning Devices 9/25/2025 3 23 73 00 Indoor Central-Station Air-Handling Units 9/25/2025 10 23 81 26 Split System Air Conditioners and Heat Pumps 9/25/2025 6 23 81 27 Variable Refrigerant Flow Outdoor Units 9/25/2025 11

(DIVISION 25 INTEGRATED AUTOMATION—NOT USED)

DIVISION 26 ELECTRICAL DATE PAGES

26 00 01 Basic Electrical Requirements 9/25/2025 5 26 05 03 Equipment Wiring Connections 9/25/2025 3 26 05 05 Electrical Demolition 9/25/2025 3 26 05 19 600-Volt Building Wire and Cable 9/25/2025 8 26 05 26 Grounding and Bonding for Electrical Systems 9/25/2025 10 26 05 29 Hangers and Supports for Electrical Systems 9/25/2025 3 26 05 33 Raceway Systems 9/25/2025 9 26 05 43 Underground Ducts 9/25/2025 4 26 05 53 Identification for Electrical Systems 9/25/2025 5 26 05 73 Short Circuit/Coordination Study and Arc Flash Hazard Study 9/25/2025 8 26 24 16 Panelboards 9/25/2025 5 26 27 26 Wiring Devices 9/25/2025 5 26 28 16 Enclosed Switches and Circuit Breakers 9/25/2025 4 26 43 13 Surge Protective Devices 9/25/2025 9

(DIVISION 27 COMMUNICATIONS—NOT USED)

DIVISION 28 ELECTRONIC SAFETY AND SECURITY DATE PAGES

28 46 00 Fire Alarm and Smoke Detection – Existing System 9/25/2024 12

(DIVISION 31 EARTHWORK—NOT USED)

TABLE OF CONTENTS 00 10 00 - 3/3

DIVISION 32 EXTERIOR IMPROVEMENTS DATE PAGES

32 31 19 Decorative Metal Fences and Gates 925/2025 6

(DIVISION 33 UTILITIES—NOT USED)

END OF DOCUMENT

CONTRACT DOCUMENTS

SEPTEMBER 25, 2025

ELGIN ELEMENTARY SCHOOL MEP UPGRADES PHASE 3

PROJECT NO. 2167.09

SUMMARY 01 10 00 - 1/3

SECTION 01 10 00 - SUMMARY

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Work covered by Contract Documents.

2. Work performed by Owner.

3. Contractor's use of site and premises.

4. Work restrictions.

5. Specification and Drawing conventions.

1.3 DEFINITIONS

A. Work Package: A group of specifications, drawings, and schedules prepared by the design team to describe a portion of the Project Work for pricing, permitting, and construction.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. Demolition and replacement of three split system air handling units and all associated ductwork at Elgin Elementary School serving the cafeteria, admin area, and library/special education. All existing ceilings in these spaces shall be demolished to allow for new supply and return air ductwork installation. Existing acoustic panel ceilings, including suspension grids, will be demolished and replaced with new.

1.5 WORK PERFORMED BY OWNER

A. Cooperate fully with Owner, so work may be carried out smoothly, without interfering with or delaying Work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

1.6 CONTRACTOR'S USE OF SITE AND PREMISES

A. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways, parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

B. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

SUMMARY 01 10 00 - 2/3

C. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.7 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to hours approved by Owner. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Project site is not permitted.

F. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

SUMMARY 01 10 00 - 3/3

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

This page intentionally left blank

ALTERNATES 01 23 00 - 1/1

SECTION 01 23 00 - ALTERNATES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Administrative and procedural requirements for alternates.

B. Related Work:

1. Please see Drawings for phasing of Alternates.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternates into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include, as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not indicated as part of alternate.

B. Execute accepted alternates under the same conditions as other Work of the Contract.

C. Schedule: A Part 3 "Schedule of Alternates" Article is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 SCHEDULE OF ALTERNATES - AS INDICATED ON DRAWINGS

This page intentionally left blank

SUBSTITUTION PROCEDURES 01 25 00 - 1/2

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed

Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from

ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

SUBSTITUTION PROCEDURES 01 25 00 - 2/2

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor through Construction Manager of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's

Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Submit Substitution Requests with clearly defined “Cause” in compliance with this specification section.

1. If a Substitution request is approved, compliance with Section 01 33 00 “Submittal

Procedures” is required, in addition to specific submittal requirements specified in individual specification sections.

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution during the bidding period, up until seven days prior to the date of bid opening. Once the project has been bid, submit requests for substitution for cause immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

PART 2 PRODUCTS (NOT USED)

Substitution Request (Bidding Phase)

SUBSTITUTION REQUEST

BIDDING PHASE

PROJECT NO. & TITLE:

TO (ARCHITECT): FROM (BIDDER):

O’Connell Robertson

HEREBY REQUESTS ACCEPTANCE OF THE FOLLOWING PRODUCT OR SYSTEMS AS A

SUBSTITUTION IN ACCORD WITH PROVISIONS OF THE BIDDING DOCUMENTS:

1. SPECIFIED PRODUCT OR SYSTEM:

Substitution request for (Generic Description):

Specification Section No. Article(s) Para(s)

2. SUPPORTING DATA:

Product data for proposed substitution is attached (description of product, reference standards, performance and test data).

Sample is attached Sample will be sent if requested

3. QUALITY COMPARISON:

SPECIFIED PRODUCT SUBSTITUTION

Name, brand:

Catalog No.:

Manufacturer:

Vendor:

Significant variations:

Maintenance Service Available: yes no

Spare Parts Source:

4. PREVIOUS INSTALLATIONS:

Identification of similar projects on which proposed substitution was used: (Attach list) Project: Architect:

Address: Owner:

_____ Date Installed:

5. REASON FOR NOT GIVING PRIORITY TO SPECIFIED ITEMS:

6. EFFECT OF SUBSTITUTION:

Proposed substitution affects other parts of Work: No Yes (If yes, explain)

Substitution requires dimensional revision or redesign of structure or M & E Work:

No Yes (If yes, attach complete data.)

Substitution Request (Bidding Phase)

7. BIDDER'S/SUPPLIER'S STATEMENT OF CONFORMANCE OF PROPOSED SUBSTITUTION TO

CONTRACT REQUIREMENT:

I/we have investigated the proposed substitution. I/we:

believe that it is equal or superior in all respects to specified product, except as stated above; and will provide the same warranty as specified for specified product; and have included complete implications of the substitution; and will pay redesign and other costs caused by the substitution which subsequently become apparent; and will pay costs to modify other parts of the Work as may be needed, to make all parts of the Work complete and functioning resulting from the substitution.

warrant and represent to the Owner and the Architect that the proposed substitution does not infringe on any patents or other rights held by others, or that a license has been or will be obtained timely from the holders of such rights for the use of the substitute as proposed; and acknowledge that by accepting this substitution neither the Architect nor the Owner makes any warranty or representation to the Contractor or any Subcontractor regarding the existence or potential for such infringement.

Bidder/Supplier: Date:

By:

Answer all questions and complete all blanks - use "NA" if not applicable.

ARCHITECT'S REVIEW AND ACTION:

☐ Substitution Approved – Make submittals in accordance with Specification Section 01 25 00 “Substitution Procedures”

☐ Substitution approved as noted – Make submittals in accordance with Specification Section 01 25 00 “Substitution Procedures”.

☐ Substitution rejected – Use specified materials.

☐ Substitution request received too late – use specified materials.

Architect/Engineer Signature Date

Substitution Request (Executed Contract)

SUBSTITUTION REQUEST

AFTER EXECUTION OF CONTRACT

PROJECT NO. & TITLE:

TO (ARCHITECT): FROM (CONTRACTOR):

O’Connell Robertson

HEREBY REQUESTS ACCEPTANCE OF THE FOLLOWING PRODUCT OR SYSTEMS AS A

SUBSTITUTION IN ACCORD WITH PROVISIONS OF DIVISION ONE OF SPECIFICATIONS:

1. SPECIFIED PRODUCT OR SYSTEM:

Substitution request for (Generic Description):

Specification Section No. Article(s) Para(s)

2. SUPPORTING DATA:

Product data for proposed substitution is attached (description of product, reference standards, performance and test data).

Sample is attached Sample will be sent if requested

3. QUALITY COMPARISON:

SPECIFIED PRODUCT SUBSTITUTION

Name, brand:

Catalog No.:

Manufacturer:

Vendor:

Significant variations:

Maintenance Service Available: yes no

4. PREVIOUS INSTALLATIONS:

Identification of similar projects on which proposed substitution was used: (Attach list)

Project: Architect: ____

Address: Owner:

______ Date Installed:

5. REASON FOR NON-AVAILABILITY OF SPECIFIED ITEM:

Attach affidavit, certification or other data as proof of non-availability.

Strikes Discontinuance of production Lockouts Proven shortage Bankruptcy Similar occurrences (explain below)

Substitution Request (Executed Contract)

6. EFFECT OF SUBSTITUTION:

Proposed substitution affects other parts of Work: No Yes (If yes, explain)

Substitution changes Contract Time: No Yes Add/Deduct day

Substitution requires dimensional revision or redesign of structure or M & E Work:

No Yes (If yes, attach complete data.)

Saving or credit to Owner, if any, for accepting substitution: $

7. CONTRACTOR'S STATEMENT OF CONFORMANCE OF PROPOSED SUBSTITUTION TO CONTRACT

REQUIREMENT:

I/we have investigated the proposed substitution. I/we:

believe that it is equal or superior in all respects to specified product, except as stated above;

will provide the same warranty as specified for specified product;

have included complete cost data and implications of the substitution;

will pay redesign and special inspection costs caused by the use of this product;

will pay additional costs to other contractors caused by the substitution;

will coordinate the incorporation of the proposed substitution in the Work;

will modify other parts of the Work as may be needed, to make all parts of the Work complete and functioning;

waive future claims for added cost to Contract caused by the substitution;

warrant and represent to the Owner and the Architect that the proposed substitution does not infringe on any patents or other rights held by others, or that a license has been or will be obtained timely from the holders of such rights for the use of the substitute as proposed; and acknowledge that by accepting this substitution neither the Architect nor the Owner makes any warranty or representation to the Contractor or any Subcontractor regarding the existence or potential for such infringement.

Contractor: Date:

By:

Answer all questions and complete all blanks - use "NA" if not applicable.

ARCHITECT'S REVIEW AND ACTION:

☐ Substitution Approved – Make submittals in accordance with Specification Section 01 25 00 “Substitution Procedures”

☐ Substitution approved as noted – Make submittals in accordance with Specification Section 01 25 00 “Substitution Procedures”.

☐ Substitution rejected – Use specified materials.

☐ Substitution request received too late – use specified materials.

Architect/Engineer Signature Date approval from the A/E.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 1/2

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within 10 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 2/2

6. Comply with requirements in Section 01 25 00 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request (PR), Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 PRODUCTS (NOT USED)

PAYMENT PROCEDURES 01 29 00 - 1/4

SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's Project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

PAYMENT PROCEDURES 01 29 00 - 2/4

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Overhead Costs, Proportional Distribution: Include total cost and proportionate share of general overhead and profit for each line item.

7. Temporary Facilities: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

8. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

9. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by Architect and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Owner/Contractor Agreement. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

1. Submit draft copy of Application for Payment seven days prior to due date for review by

Architect.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for

Payment and on or before date of current Application for Payment.

PAYMENT PROCEDURES 01 29 00 - 3/4

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit one signed and notarized pdf file of each Application for Payment to Architect by a method ensuring receipt.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Include the following with each Application for Payment:

1. Construction progress schedules, revised and current, as specified in Section 01 33 00 –

Submittal Procedures.

2. Periodic Construction Photographs, as specified in Section 01 32 33 “Photographic

Documentation.” Provide number of photos required to substantiate completed Work, as well as photographs of procured stored materials.

3. Affidavits attesting to off-site stored products.

4. As stipulated in the Agreement, submit partial release of liens from major Subcontractors and vendors.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

J. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 01 77 00 "Closeout Procedures."

PAYMENT PROCEDURES 01 29 00 - 4/4

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706.

6. AIA Document G706A.

7. AIA Document G707.

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART 2 PRODUCTS (NOT USED)

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1/8

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and in prominent location in each built facility. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Information Exchange: Architect uses Newforma for Construction Administration information exchange with the Contractor, including RFIs, Submittals, Proposed Change Orders and Change Order Requests.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2/8

B. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3/8

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms, showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switchboard, switchgear, transformer, busway, generator, and motor-control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

8. Fire-Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

9. Review: Architect will review coordination drawings to confirm that, in general, the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor, who shall make suitable modifications and resubmit.

10. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 01 33 00 "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format:

a. Same digital data software program, version, and operating system as original Drawings.

2. File Submittal Format: Submit or post coordination drawing files using PDF format.

3. Architect will furnish Contractor one set of pdf files of Drawings for use in preparing coordination digital data files.

a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

1.7 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4/8

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name.

3. Owner's Project number.

4. Name of Architect.

5. Architect's Project number.

6. Date.

7. Name of Contractor.

8. RFI number, numbered sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

14. Contractor's signature.

15. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of…