6-Vendor Participation Fees.pdf
PDF 226 KB Posted
- Attached to
- Manufacturer Direct-to-District Commercial State and local contract opportunity
- Solicitation number
- 2026-04
- Issued by
- Bastrop County, Texas
About this file
This is a Vendor Participation Fees document from the Region 10 ESC Multi-Region Purchasing Cooperative (R10MRPC) related to RFP #2026-04 for Manufacturer Direct-to-District Commercial procurement. The document outlines the participation fee structure that all awarded vendors must agree to, establishing the financial obligations and reporting requirements for vendors selected through this competitive sealed proposal process. Vendors are required to submit quarterly Revenue Sales Reports detailing their sales to participating members within two weeks of each quarter's end, with the reports used to calculate vendor participation fees due in four installments throughout the fiscal year: Q1 (July-September sales) due by November 15, Q2 (October-December sales) due by February 15, Q3 (January-March sales) due by May 15, and Q4 (April-June sales) due by August 15.
The vendor participation fee is assessed as a fixed, flat rate of 0.0085 (0.85%) of total revenue sales and is explicitly stated to not be a cost-plus fee or rebate. R10MRPC will issue invoices to vendors at least thirty days prior to each payment due date, with payment terms established as Net 30, payable directly to Region 10 ESC Multi-Region Purchasing Cooperative. The R10MRPC operates as a self-funded organization that receives no state or federal funding, relying entirely on vendor participation fees to cover operational and administrative expenses required to procure, manage, and provide services to its participating member districts. Awarded vendors must formally acknowledge their agreement to the fixed participation fee rate and quarterly reporting requirements by initialing the Vendor Participation Fee Form prior to contract execution.
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Text version
“Revenue Sales Report” to be emailed to the R10MRPC Format for this report will be provided by the R10MRPC in an excel spreadsheet. Revenue Sales reports due no later than 2 weeks after the end of each for the award period
Vendor Participation-fixed, flat rate of .0085 of revenue sales.
The vendor participation fee will be due in four (4) installments payable to Region 10 ESC Multi-Region Purchasing Cooperative as outlined below:
Q1: July-September Sales, payment due no later than November 15 Q2: October – December Sales, payment due no later than February 15 Q3: January- March Sales, payment due no later than May 15 Q4: April – June Sales, payment due no later than August 15
The successful vendor will be issued an invoice for the vendor participation fee at least thirty (30) days prior to the due date. Payment terms to be Net (30). All fees are payable directly to Region 10 ESC Multi-Region Purchasing Cooperative.
Vendor/Company Name Address: Street, City, State Zip
Contact Name for Invoices Contact's Email Address
Contact's Phone Number
Name: Authorized Representative Signature: Authorized Representative
RFP #2026-04: Manufacturer Direct-to-District Commercial Released by: Multi-Region Purchasing Cooperative
Vendor Participation Fee Form
Vendor participation fees are necessary for the operation and continued growth of the Region 10 ESC Multi- Region Purchasing Cooperative (R10MRPC). R10MRPC does not receive any state or federal funding and relies solely on self-fuding to cover operational and expense costs. The Vendor Participation Fee makes it possible for R10MRPC to procure, manage, and provide services to its' participating members.
A vendor participation fee will be assessed to all awarded vendors. The participation fee is a fixed, flat rate of .0085 of total revenue sales. The Participation Fee is not a cost plus fee, nor a rebate and should not be referred to as such. R10MRPC provides a pre-formatted report to each awarded vendor for reporting purposes.
The successfully awarded vendor agree to the following (please initial):
| VendorCompany Name: |
| Address Street City State Zip: |
| Contact Name for Invoices: |
| Contacts Email Address: |
| Contacts Phone Number: |
| Name Authorized Representative: |
| Initials Agreement Qtr Reports: |
| Initials Agreement Fixed Rate: |
File details come from the government source that posted it. Updated .