Elgin Elementary School MEP Upgrades- Phase 3

Elgin Independent School District (Elgin ISD) is seeking competitive sealed proposals (CSP #2026-04) for the Elgin Elementary School MEP Upgrades - Phase 3 project, located in Bastrop County, Texas. The procurement involves comprehensive mechanical, electrical, and plumbing upgrades to the school's existing infrastructure, with a primary focus on replacing three split-system air handling units with new VRF heat pumps and associated system modifications. The base bid includes replacing units serving the cafeteria, southwest classroom wing, and library/admin spaces, which entails demolishing and replacing ductwork, installing new VAV boxes with electric reheat, and performing ceiling modifications. The project also includes four alternates: replacing additional air handling units in the northeast and southeast classroom wings, replacing eleven electrical panels campus-wide, and providing HVAC controls. A pre-proposal conference and site visit are scheduled for October 10, 2025, with proposal submissions due on October 30, 2025, at 1:00 PM. The evaluation will use a 100-point weighted criteria system, with pricing accounting for 40 points, past experience worth 15 points, and additional considerations for quality of goods/services, proposed personnel, and project planning.

The solicitation does not explicitly designate specific set-aside requirements for disadvantaged enterprises, though the district emphasizes fair competition and does not discriminate against qualified vendors. Proposers must comply with various state requirements, including criminal background checks, prevailing wage laws, and workers' compensation insurance. The estimated base bid budget is $2,328,710.00, with the project timeline projected from May to July 2026, potentially extending into early 2027 for alternate work phases. Contractors must provide comprehensive documentation, including firm information, financial statements, safety records, and proposed personnel details. Performance and payment bonds will be required, and the district reserves the right to waive irregularities, reject proposals, or adjust the project scope based on fund availability. Liquidated damages of $500 per day will be applied for project delays. All insurance providers must be legally licensed in Texas, maintain an "A-VIII" Best's Rating, and meet specific notification and policy requirements, including $1,000,000 comprehensive general liability insurance and a $10,000,000 umbrella coverage.