7-EXECUTION OF OFFER.pdf
PDF 71 KB Posted
- Attached to
- Manufacturer Direct-to-District Commercial State and local contract opportunity
- Solicitation number
- 2026-04
- Issued by
- Bastrop County, Texas
About this file
This document is an Execution of Offer form for the Elgin Independent School District (EISD), outlining comprehensive proposal submission requirements and respondent certifications for a competitive sealed proposal (CSP) process. The solicitation covers the Administration Building HVAC Replacement Project, which includes replacing three split-system air handling units with VRF heat pumps and coils serving the cafeteria, southwest classroom wing, and library/admin spaces. The project scope involves demolishing and replacing ductwork, installing new VAV boxes with electric reheat, and modifying ceilings. Three alternates are included: replacing additional air handling units in the northeast and southeast classroom wings, and replacing eleven electrical panels campus-wide.
The document requires detailed respondent compliance certifications covering areas such as antitrust regulations, Texas residency, conflict of interest, safety standards, and specific state mandates regarding boycotts and business relationships. Key compliance requirements include certification of no delinquent franchise taxes, no improper influence, compliance with OSHA standards, and adherence to Texas Government Code provisions. The proposal is valid for 90 calendar days, and EISD reserves the right to waive irregularities, reject proposals, and is not obligated to award a contract. Respondents must provide comprehensive company information, including legal name, state tax ID, incorporation details, and ownership structure, with the understanding that false certifications may void the proposal and disqualify the company from future opportunities.
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Text version
EXECUTION OF OFFER
This entire section must be completed, signed, and submitted with the Respondent’s proposal. Failure to do so may result in rejection of your submission.
False certifications may void your proposal or any resulting agreement and may disqualify your company from future opportunities with the District.
RESPONDENT ACKNOWLEDGEMENTS
By signing below, the Respondent certifies and agrees to the following:
1. Proposal Understanding & Compliance o This CSP is a solicitation only; it does not constitute a contract or offer to contract.
o Submission of a proposal does not create a binding agreement.
o The Owner makes no guarantee of awarding any contract.
o All costs incurred in preparing this proposal are the sole responsibility of the Respondent.
2. Proposal Commitment o Respondent agrees to perform the services proposed in accordance with all terms, conditions, and specifications in the CSP.
3. No Improper Influence o Respondent affirms it has not provided, and will not provide, any benefit (e.g., gift, favor, gratuity) to any EISD official or employee in connection with this proposal.
4. Franchise Tax Compliance (if applicable) o Respondent certifies it is not delinquent in paying franchise taxes or is otherwise exempt.
5. Antitrust Compliance o Respondent certifies that neither it nor its affiliates have violated state or federal antitrust laws.
6. Respondent Capabilities & Compliance
Respondent represents that it:
o Is a reputable firm regularly providing the proposed services.
o Has the necessary qualifications, experience, and resources.
o Complies with all applicable laws and regulations.
o Understands all project requirements and terms.
o Will maintain required insurance and bonding.
o Affirms all submitted information is accurate and up-to-date.
o Will notify EISD of any material changes.
o Complies with Texas Family Code §231.006 regarding eligibility to receive payments.
o Complies with Texas Government Code §2155.004 regarding ineligibility.
7. Authorization o The individual signing this offer is authorized to bind the Respondent to all terms of the proposal and any resulting contract.
8. Texas Residency (if applicable) o If a Texas address is listed, Respondent qualifies as a Texas Resident under 1 TAC §111.2.
9. Conflict of Interest o Respondent certifies no ownership, employment, or business relationship exists with EISD trustees or administrators within the last 12 months unless disclosed and approved by the
District.
10. No Compensation for Specification Assistance o Respondent affirms no compensation was received for helping prepare the specifications in this
CSP (per Texas Gov’t Code §2155.004).
11. Safety & OSHA Compliance o Respondent will comply with applicable OSHA safety standards.
o Equal Employment Opportunity o Respondent complies with all federal EEO regulations.
o Public Records & Contracting Information o If selected and the contract is $1 million or more, Respondent agrees to comply with Texas
Government Code §552.371–376, including:
o Retaining all contracting records.
o Providing requested documents to EISD.
o Submitting all records at contract closeout or maintaining per EISD’s retention schedule.
12. Prohibition on Boycotts of Israel o If the contract is $100,000 or more and Respondent has 10+ full-time employees, Respondent certifies it does not and will not boycott Israel during the contract term (Texas Gov’t Code §2271).
13. Family Code Certification o Respondent certifies compliance with Texas Family Code §231.006.
14. Terrorist Organization Affiliation o Respondent certifies it is not identified as a foreign terrorist organization by the Texas
Comptroller.
15. No Boycott of Energy Companies o If the contract is $100,000+ and Respondent has 10+ employees, Respondent certifies it does not and will not boycott energy companies during the contract term (Texas Gov’t Code §§2274, 809).
16. No Discrimination Against Firearm Entities o If the contract is $100,000+ and Respondent has 10+ employees, Respondent certifies it does not and will not discriminate against firearm-related entities (Texas Gov’t Code §2274).
17. No Business with Certain Countries or Terrorist Organizations o Respondent certifies it does not and will not do business with Iran, Sudan, or any foreign terrorist organization (Texas Gov’t Code Chapter 2252).
18. Waiver of Claims o By submitting a proposal, Respondent waives all claims against EISD and its agents related to this solicitation, including proposal evaluation, rejection, and contract award.
19. Proposal Validity o This proposal is valid for 90 calendar days from the date of opening.
20. District Rights o EISD reserves the right to waive irregularities, reject any or all proposals, and is not obligated to award a contract or reimburse any costs incurred.
RESPONDENT INFORMATION & SIGNATURE
Legal Name of Respondent:
Texas State Tax ID Number (11 digits – required):
If Incorporated:
• State of Incorporation: ______________________________________
• Charter Number: ___________________________________________
List All Owners with ≥ 25% Ownership Interest:
Submitted and Certified By:
Printed Name _______________________________________________
Title _______________________________________________
Company Name _______________________________________________
Street Address _______________________________________________
City, State, Zip _______________________________________________
Telephone Number _______________________________________________
Email Address _______________________________________________
Authorized Signature _______________________________________________
Date _______________________________________________
| 2025-03 Instructions & Information 11 |
| 2025-03 Instructions & Information 12 |
| 2025-03 Instructions & Information 13 |
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