8-DHHS26087 Stability SOW.docx

ATTACHMENT B: SCOPE OF WORK

Housing and Stabilization Program

Article 1

PURPOSE

1.1 Purpose. The Contractor shall provide safe housing and wraparound services for individuals and families leaving polygamous communities by increasing the availability of housing units and increases the access to services and supports.

Article 2

POPULATION SERVED

2.1 Eligible Clients. Individuals and families leaving polygamous communities who are housing insecure or at-risk of homelessness.

Article 3

SERVICE REQUIREMENTS

3.1 General Service Requirements. The Contractor shall:

(1) expand their housing capacity with six new apartments and 17 additional beds by June 30, 2027;

(2) ensure the additional housing created will serve the intended population individuals and families leaving polygamous backgrounds, particularly homeless or housing-insecure;

(3) ensure individuals receiving housing supports have access to wrap around services, including:

(A) case management;

(B) mental health therapy;

(C) peer support services;

(D) educational support services; and

(E) any other behavioral health supports approved by DHHS.

(4) within 30 days of the contract effective date, provide a written report outlining how the Contractor intends to provide the wrap around services identified in 3.1(3) including the following:

(A) criteria for clients to access services;

(B) a clinically indicated and valid screening and assessment tool to determine a client’s needs and progress;

(C) criteria to determine client’s completion of services; and

(D) a consumer satisfaction tool.

3.2 Data. The Contractor shall:

(1) provide a written report outlining how the Contractor plans to maintain the housing units and beds created by June 1, 2027;

(2) track and maintain the unique number of individuals served:

(A) in the housing units; and

(B) number of wrap-around services provided to those individuals.

(3) collect the data from the consumer satisfaction survey outlined in 3.1(4)(D); and

(4) administer the clinically indicated and validated screening tool to individuals and their families engaged in mental health services as directed by the tool.

Article 4

OUTCOMES

4.1 Outcomes. The outcome is that individuals and families leaving polygamous communities will have improved stability through supportive housing services and supporting wrap around services to meet their needs

4.2 Outcome Measurements. The Contractor shall:

(1) expand their housing capacity by six new apartments and 17 additional beds to support individuals and families leaving polygamous communities; and

(2) track and report the following:

(A) number of clients served;

(B) number of wrap-around services offered;

(C) percent of positive consumer satisfaction scores; and

(D) a minimum of 70% of unique clients will report symptom reduction as indicated by the validated tool identified in 3.2(4).

4.3 Outcome Reporting. The Contractor shall:

(1) meet with DHHS staff once per quarter to report project progress; and

(2) collect and share outcome measurements during quarterly meetings. Quarterly reporting is due on or before the 15th of April, July, October, and January for events and outcomes in the preceding quarter.

Article 5

BILLING REQUIREMENTS

5.1 Invoicing.

(a) The Contractor shall submit monthly invoices for services through the electronic billing system made available for that purpose. The Contractor shall only submit allowable costs, as described in Attachment C: Funding Allocation, Rate Table, and Budget. The Contractor shall include the following on each invoice:

(1) a detailed description of the services rendered;

(2) dates services rendered;

(3) contract number;

(4) uniquely identifiable invoice number;

(5) Contractor name;

(6) Contractor’s address for payment;

(7) Contractor’s phone number;

(8) Contractor’s signature; and

(9) expenses incurred as indicated by the line items in the attached budget.

(b) Invoices submitted without the required information will not be paid and will be returned to the Contractor for revision.

(c) Payments will be made through the State of Utah, Department of Administrative Services, Division of Finance Electronic Funds Transfer (“EFT”) system.

(d) Prior to the submission of invoices, the Contractor shall ensure it is enrolled in the EFT system. DHHS will provide the Contractor with instructions to enroll in the EFT system. Contractor shall ensure that their EFT approval is maintained and shall notify DHHS of any change to the EFT status.

(e) Failure to enroll in the EFT system will result in a delay of all payments until EFT is established.

(f) All payments made will be made in the name of the Contractor as it appears on the cover page. Any change must be submitted in writing to the DHHS Administrative Services Director.

(g) State Fiscal Year-End Billings. The state fiscal year is from July 1st through June 30th. The Contractor shall submit all billings for services performed on or before June 30th of a given fiscal year by July 14th of the following fiscal year, regardless of the Contractor’s billing period or the expiration or termination date of this contract. DHHS may delay or deny payment for services performed in a given fiscal year if it receives the Contractor’s bill for those services after July 14th of the following fiscal year.

(h) Funding Allocation, Budget, and Rate Table Attachment. If the Contractor is a Utah governmental entity, a funding allocation, budget, and rate table attachment issued by DHHS subsequent to this contract constitutes an amendment to this agreement. DHHS may issue a funding allocation, budget, and rate table attachment on its own initiative without need for the Contractor’s signature and it may likewise issue a funding, budget, and rate table attachment in response to a request from the Contractor. Funding allocation, budget, and rate table attachments may increase or decrease the funding available to the Contractor and will be issued by DHHS and sent to the Contractor. Funding allocation, budget, and rate table attachments may reference and contain federal terms that apply to specific federal funding provided pursuant to this agreement. If the Contractor is not a Utah governmental entity, this paragraph does not apply.

(i) Lapsing Funds: Any funds not expended by the end of the funding period for which they were allocated will lapse and the Contractor shall have no further claim to the funds.