8-Attachment H - Bid Bond Confirmation and Bid Check Authorization Form.pdf
PDF 108 KB Posted
- Solicitation number
- 25/0399
- Issued by
- Harris County, Texas
About this file
This is a Bid Check Return Authorization Form for Harris County, Texas, related to the Greens Bayou Mid-Reach Channel Conveyance Improvements (Segment 1) project at John F. Kennedy Boulevard for the Harris County Flood Control District. The form establishes procedures for bidders to submit either a bid bond or a cashier's check as bid security. Bidders electing to provide a cashier's check must physically deliver it in a sealed envelope referencing the Job Number to 1111 Fannin Street, 12th Floor, Houston, TX 77002 before the bid deadline. All bid checks must be in the required amount and made payable to Harris County. For invitation to bid (ITB) submissions, the County Clerk may retain the bid checks of the three lowest bidders until after contract award, approval, and receipt of performance and payment bonds, with all other bidders' checks returned within seventy-two hours of bid opening. For request for proposal (RFP) submissions, the Office of the Purchasing Agent retains all bid checks until after contract award, approval, and receipt of required bonds.
The form authorizes Harris County to return the bid check via regular mail without liability to the address provided by the bidder upon occurrence of any of three conditions: the bidder is unsuccessful, a performance bond and payment bond (if required) replaces the bid check, or upon contract completion. Bidders must complete the appropriate section of the form—either Section A for bid bond submissions (including bond number, surety name, date, and amount) or Section B for cashier's check submissions (including check number, bank name, date, and amount)—along with business address, mailing address, contact information, and authorization signature. The form includes space for county clerk or purchasing agent use to record the date the check was mailed, responsible personnel, ledger number, and department information.
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Text version
BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No.
before the due date at 1111 Fannin Street, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The
County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids. If an RFP, all bid checks will be retained by the Office of the Purchasing
Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
______ Bid Bond Submission (Complete required information within Section A)
______ Cashier’s Check Submission (Complete required information within Section B)
Bid for: _______________________________________ ______________________________
Section A – Bid Bond Number _______________________, Surety Name__________________
Dated __________________________, in the amount of $_________________.
Section B – Cashier’s Check Number ___________________________ Drawn on
Bank of ___________________________________________________, Dated __________________ in the amount of $ _________________
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 11/09
File details come from the government source that posted it. Updated .