8-Attachment A - Scope of Work (SOW).docx

Attachment A Scope of Work (SOW)

The Contractor shall adhere to the following minimum specifications, performance requirements and all terms and conditions within this contract.

1. Intent – Seeking Consultant to work with the Pinal County Office of Budget and Finance to prepare for the fiscal year financial and Single audit ending June 30, 2026, as required by ARS 41-1279.21and 2CFR200.501. The consultant must have knowledge of GASB standards, also known as Generally Accepted Accounting Principles (GAAP).

a. Background: The County was founded in 1875 and is located in the south-central part of the State of Arizona, bordered on the north by Maricopa County and on the south by Pima County. Florence, established in 1866 was designated and has remained the county seat. This location is approximately halfway between the two largest cities in Arizona, Phoenix to the north and Tucson to the south. The County encompasses approximately 5,400 square miles. The 2024 population of the County was estimated to be 483,944. Pinal County has experienced robust population growth, averaging over 2% annually since 2017, and is projected to grow at a rate of 3.7% per year through 2032. This growth rate outpaces the state average (1.5%) and is the highest of any Arizona county.

The Office of Budget and Finance are responsible for compiling the County’s financial data to produce the Annual Comprehensive Financial Report (ACFR) and the Schedule of Expenditures of Federal Awards (SEFA) for the Single Audit Reporting Package. The County consists of approximately fifty departments, in which the Office of Budget and Finance provides accounting support and other financial services for these departments.

b. Financial information: Pinal County’s operating budget for fiscal year 24-25 was $1,115,788,702. In addition to the general fund, the county utilizes approximately 163 governmental funds that include two proprietary funds.

2. Scope of Work – The consultant will assist the staff in the Office of Budget and Finance in preparing the county’s financial and Single Audit for fiscal year ending 6/30/2026 to include the following objectives:

a. Assist and train staff in preparing audit schedules for FY2025-2026 for the Annual Comprehensive Financial Report and SEFA (Schedule of Expenditures of Federal Awards).

i. This includes educating and training staff on how these schedules are used (i.e. to make entries on the government wide financial, to show calculations of deferred rev, etc.) and why such schedules are needed.

ii. Review audit schedules prepared by the county.

iii. Review of current schedules and make recommendations for changes/updates/additions as required by accounting and auditing standards or as deemed necessary.

b. Review staff‐prepared audit schedules

i. This will require an understanding of the county’s and the treasurer’s financial systems. The consultant is expected to work with staff to achieve an understanding of the systems and how data is compiled.

c. Assist staff in preparing the Annual Comprehensive Financial Report for

FY2025-2026

i. This includes Notes, RSI, and related schedules.

ii. This includes a walkthrough of the financial statements to understand all closing and government wide adjustments made.

iii. Assist staff in preparing closing entries and government-wide entries for financial statements using financial software used to create financial statements.

iv. Work with staff to create a checklist and timeline for audit schedules to be completed to ensure timely preparation of the annual financial report.

d. Assist County in preparing the SEFA (Schedule of Expenditures of Federal Awards)

i. Work with staff to create a checklist and timeline for SEFA schedules to be completed to ensure timely preparation of SEFA.

e. Provide availability to answer inquiries from staff regarding schedules, GASB related inquiries such as qualifications for GASB 96, 87, capital assets, liabilities, etc.

i. Request consultant to be able to meet twice a week (this can be via virtual meet) during the engagement term.

ii. Request consultant to be able to make at least 2 onsite visits per month during the engagement term.

f. Provide availability to answer inquiries from external auditors

i. This includes weekly meetings with the auditor and Pinal staff once the audit begins. These will be virtual meetings/phone calls.

3. Deliverables

a. Maintain ongoing communication with the Pinal County OBF staff assigned to work closely with consultants.

b. Meet with management leaders, as requested, regarding the status of progress throughout the engagement term.

c. Deliver audit schedules and a draft an Annual Comprehensive Financial Report.

d. Deliver SEFA (Schedule of Expenditures of Federal Awards)

e. Educate and train staff to prepare schedules as needed.

4. Proposal Content

a. Experience – Responder must have a minimum of 5 years consulting experience directly related to counties and provide a list of any governmental accounting/audit/consulting experience

b. Experience – Responder must have experience/history working with the Arizona Auditor General.

c. Qualifications – Responder must be certified CPA and have 5 years’ experience in preparing an Annual Comprehensive Financial Report.

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