7-Submission Instructions - 260930.docx
DOCX document 43 KB Posted
- Attached to
- Accounting Services
- Solicitation number
- 260930
- Issued by
- Pinal County, Arizona
About this file
This is a Submission Instructions document for Pinal County, Arizona's procurement of accounting services on an as-needed basis. The county is seeking proposals from suppliers through the Bonfire procurement portal, with a question period running from December 4, 2025 at 2:00 PM MST through December 12, 2025 at 2:00 PM MST, and a final submission deadline of January 2, 2026 at 2:00 PM MST. Suppliers must submit multiple required documents including a completed Questionnaire Response Template (Q-48EM) in Excel format, a Proposal in PDF format, an Offer Form (Attachment B-1), an Addendum Acknowledgement Form (Attachment B-2), Conformance Statements (Attachment B-3), Supplier Contact Information (Attachment B-4), and a Pricing Document (Attachment B-6). The maximum file upload size is 1000 MB, and embedded documents will not be accessible during evaluation.
The procurement encompasses accounting services across multiple commodity codes including microcomputer and mainframe software, accounting machines, office books and binder sheets, and general accounting, auditing, and budget consulting services. Suppliers are advised to allow at least one day before the closing time to complete the upload and finalization process. Technical support for portal submissions is available through Euna Procurement Solutions at support.bonfire@eunasolutions.com. The submission portal requires Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled. All submitted materials will only be visible after the closing time, and bidders will receive email confirmation receipts with unique confirmation numbers upon finalizing their submissions.
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Other files
| File | Type | Posted |
|---|---|---|
| 8-Attachment A - Scope of Work (SOW).docx | DOCX document | |
| 6-Attachment C - Draft Contract.docx | DOCX document | |
| 10-260930RFQ - OPEN FIRST.docx | DOCX document | |
| 2-Attachment B-2 - Addendum Acknowledgement Form.docx | DOCX document | |
| 9-260930RFQ - OPEN FIRST.docx | DOCX document | |
| 1-Attachment B-1 - Offer Form.docx | DOCX document | |
| 4-Attachment B-4 - Supplier Contact Information.docx | DOCX document | |
| 3-Attachment B-3 - Conformance Statements.docx | DOCX document | |
| 5-Attachment B-6 Pricing Document.docx | DOCX document |
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Proposal |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Untitled Questionnaire (Q-48EM) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Attachment B-1 Offer Forem |
| File Type: Word (.doc, .docx) |
| Multiple |
| Required |
| Attachment B-2 Addendum Acknowledgement Form |
| File Type: Word (.doc, .docx) |
| Multiple |
| Required |
| Attachment B-3 Conformance Statements |
| File Type: Word (.doc, .docx) |
| Multiple |
| Required |
| Attachment B-4 Supplier Contact Information |
| File Type: Word (.doc, .docx) |
| Multiple |
| Required |
| Attachment B-6 Pricing Document |
| File Type: Word (.doc, .docx) |
| Multiple |
| Required |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 20810 |
| Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc., Microcomputer |
| NIGP |
| 20872 |
| Procurement and Accounting Taxonomy Software, Microcomputer |
| NIGP |
| 20911 |
| Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc., Mainframes and Servers |
| NIGP |
| 20973 |
| Procurement and Accounting Taxonomy Software, Mainframes and Servers |
| NIGP |
| 60003 |
| Accounting and Bookkeeping Machines, Not Data Processing |
| NIGP |
| 61511 |
| Binder Sheets: Accounting, Columnar, Index, Journal, Ledger, etc. |
| NIGP |
| 61515 |
| Books, Office: Accounting, Address, Columnar, Composition, Memo, Minute, Receipt, Steno, Time, etc. |
| NIGP |
| 61611 |
| Binder Sheets: Accounting, Columnar, Index, Journal, Ledger, etc., Environmentally Certified Products |
| NIGP |
| 91804 |
| Accounting, Auditing, Budget Consulting |
| NIGP |
| 94611 |
| Accounting Services (Not Otherwise Classified) |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://pinalcountyaz.bonfirehub.com/opportunities/190207.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://pinalcountyaz.bonfirehub.com/opportunities/190207
The Question period for this opportunity starts Dec 04, 2025 2:00 PM MST. The Question period for this opportunity ends Dec 12, 2025 2:00 PM MST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan 02, 2026 2:00 PM MST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Pinal County uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support header1_image1.jpg
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