3-Attachment B-3 - Conformance Statements.docx
DOCX document 41 KB Posted
- Attached to
- Accounting Services
- Solicitation number
- 260930
- Issued by
- Pinal County, Arizona
About this file
This is a Conformance Statements attachment for Pinal County, Arizona's Accounting Services contract opportunity (Contract #260930RFQ). The document establishes the formal process by which prospective responders must acknowledge their acceptance or rejection of the county's Scope of Work, Terms and Conditions, and any supplemental agreements. Responders are required to indicate compliance through a YES or NO checkbox format, with those selecting NO obligated to clearly document exceptions and provide tracked changes to the relevant solicitation attachments. Any exceptions to the Scope of Work must be submitted with revisions to Attachment A, while exceptions to Terms and Conditions require tracked changes to Attachment C (Draft Contract). Additionally, responders may propose supplemental agreements such as End User License Agreements or Lease Agreements, provided these do not conflict with or duplicate existing terms in the primary contract documents.
The document emphasizes that exceptions not formally included in this conformance statement have no force or effect in any resulting contract unless specifically accepted in writing by the Procurement Officer. Responders' preprinted or standard terms will not be considered as part of any contract, and the county reserves the right to reject proposals that take exceptions to solicitation requirements. The process establishes clear accountability, as taking exceptions may negatively impact proposal evaluation scores. All supplemental agreements must be submitted in Word format alongside the proposal offer documents.
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Other files
| File | Type | Posted |
|---|---|---|
| 7-Submission Instructions - 260930.docx | DOCX document | |
| 8-Attachment A - Scope of Work (SOW).docx | DOCX document | |
| 6-Attachment C - Draft Contract.docx | DOCX document | |
| 4-Attachment B-4 - Supplier Contact Information.docx | DOCX document | |
| 10-260930RFQ - OPEN FIRST.docx | DOCX document | |
| 2-Attachment B-2 - Addendum Acknowledgement Form.docx | DOCX document | |
| 9-260930RFQ - OPEN FIRST.docx | DOCX document | |
| 1-Attachment B-1 - Offer Form.docx | DOCX document | |
| 5-Attachment B-6 Pricing Document.docx | DOCX document |
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Text version
Attachment B-3 Conformance Statements Conformance to Scope of Work Responder has read, understands, and shall comply with the Scope of Work. Responders shall check YES or NO to clearly indicate their acceptance or non-acceptance of the County’s Scope of Work. Responders who take exception to the County’s Scope of Work shall likewise clearly indicate their exception of proposed non-conformance/variance. If more space is needed, provide a separate sheet using this format. Be sure to number the exceptions. Responder shall revise the solicitation attachment A – Scope of Work with the proposed changes tracked and submit with the proposal offer documents.
YES, I acknowledge that I have read and understand the Scope of Work and will comply in any resultant contract.
NO, I acknowledge that I have read and understand the Scope of Work and will comply in any resultant contract with the exceptions listed. Responder shall revise the solicitation attachment A – Scope of Work with the proposed changes tracked and submit with the proposal offer documents.
Section, Paragraph Referenced
| Proposed Change/ Alternate Language |
| Rationale for Proposed Change |
| 1 |
| 2 |
| 3 |
| 4 |
Conformance to Terms and Conditions:
Responder has read, understands, and shall comply with the Terms and Conditions of the resultant contract. Responders shall check YES or NO to clearly indicate their acceptance or non-acceptance of the County’s Terms and Conditions. Responders who take exception to the County’s Terms and Conditions shall likewise clearly indicate their exception of proposed non-conformance/variance. Responder shall revise the solicitation attachment C – Draft Contract with the proposed changes tracked and submit with the proposal offer documents.
YES, I acknowledge that I have read and understand the Terms and Conditions and will comply in any resultant contract.
NO, I acknowledge that I have read and understand the Terms and Conditions and will comply in any resultant contract with the exceptions listed. Responder shall revise the solicitation attachment C – Draft Contract with the proposed changes tracked and submit with the proposal offer documents.
Section, Paragraph Referenced
| Proposed Change/ Alternate Language |
| Rationale for Proposed Change |
| 1 |
| 2 |
| 3 |
| 4 |
Supplemental Agreement:
Responders shall check NO or YES to clearly indicate whether any supplemental agreement is proposed (I.E. End User License Agreement, Lease Agreement, Etc.). Responders that propose an additional agreement shall likewise provide a Word version of the agreement that does not conflict or duplicate any terms that exist in the Scope of Work or Draft Contract. The agreement shall be provided with the proposal offer documents.
NO, an additional agreement is not proposed.
YES, an additional agreement is proposed. Responder shall submit a draft with the proposal offer documents.
Any exceptions not included in this document shall be without force and effect in any resulting contract unless such exception is specifically accepted by the Procurement Officer in a written statement. The Responder’s preprinted or standard terms will not be considered by the County as a part of any resulting contract.
Taking exceptions may have a negative impact on the evaluation of the Responder’s proposal. A proposal that takes exception to any requirement of the solicitation may be rejected.
| X | ||
| Responder Name | Responder’s Authorized Signature | |
| Contract #260930RFQ |
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