8-26P-128 Add 2.pdf
PDF 789 KB Posted
- Solicitation number
- 26-128
- Issued by
- Marion County, Florida
About this file
This is Addendum No. 2 to a Request for Proposals issued by the Ocala Marion Transportation Planning Organization (TPO) for a Community Transportation Coordinator (CTC) position serving Marion County, Florida. The addendum addresses 28 questions and clarifications submitted by prospective bidders regarding the solicitation for 26P-128. The TPO declined requests for a four-week deadline extension to November 9, maintaining that the current schedule does not allow for any extensions. The selected contractor will coordinate the administration and operation of the Marion County Transportation Disadvantaged system pursuant to Chapter 427, Florida Statutes, for an initial term of four and one-half years, subject to approval by the Florida Commission for the Transportation Disadvantaged and execution of a Memorandum of Agreement. The scope of services covers Community Transportation Services (CTS) and transportation disadvantage trips, excluding the ADA complementary portion, and includes deviated fixed route service tied to 5310 and 5311 grant funding.
The TPO declined to provide numerous data sets requested by bidders, including current employee headcount, pay ranges, seniority lists, labor contracts, benefits plan descriptions, three-year claims history, 12-month Key Performance Indicators, contractor invoices, and 12-month performance data. The TPO indicated that available information is contained in Annual Operations Reports (AOR) in Addendum 1, the Transit Development and Service Plan (TDSP) in the RFP Appendix, and a sample Memorandum of Agreement. The new CTC will be required to provide its own facility and will need to coordinate with the Florida Department of Transportation (FDOT) regarding potential vehicle transfers, as no vehicles will be provided to the new contractor. The TPO confirmed that 2027 Transportation Disadvantaged rates are established in the TDSP and that the new CTC will be responsible for completing annual budget submissions and submitting new rates moving forward. Bidders must acknowledge receipt of this addendum by signing the Proposer Requirements/Acknowledgements Form, with failure to do so potentially resulting in proposal rejection.
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Text version
ADDENDUM TO BID
September 24, 2026
TO: Participating Bidders
RE: Addendum No. 2
26P-128 Community Transportation Coordinator (CTC) for TPO
Please make note of the following changes, additions, deletions and clarifications to the above-mentioned solicitation:
Questions & Answers:
1. Please provide a four-week extension to November 9 so prospective bidders are afforded adequate time to develop comprehensive responses to the TPO’s RFP.
This is not possible. The Current schedule does not allow for any extensions.
2. Please provide number of revenue and deadhead hours, and revenue and deadhead miles program-wide as well as by provider.
All trip data and information available to the TPO is in the AOR reports in Addendum 1 and TDSP document located in the Appendix of the RFP.
3. We intend to offer employment to as many of the current employees as possible at their current wage and benefit levels. In order to do so, please provide the current head count, pay range, and seniority list for all employees involved in providing service. If any employees are represented by a labor union, please provide any applicable labor contracts.
The TPO is unable to provide this information.
4. To ensure we are able to bid responsibly and maintain all employees’ benefits costs, please provide the following: Summary benefits plan descriptions, employee census information including employee ID, gender, DOB, zip code, plan election, tier election, and employee groups (union, non-union, etc.); monthly premiums (employer cost, employee cost, total); whether fully-insured or self-insured.
The TPO is unable to provide this information.
26P-128 Addendum 2 | Page 1 of 4
5. Thank you for providing the Marion Transit’ vehicle inventory. Would the TPO please confirm that this inventory is comprehensive, covering all vehicles used for providing the service covered by this RFP? Or if not, would the TPO please provide the same information for any other vehicles used in the provision of service?
The transfer of assets will need to be coordinated with the Florida Department of Transportation (FDOT) to determine if any vehicles may be transferred. The TPO cannot assure or guarantee that this will be possible.
6. Please provide a three-year history of any claims or losses.
The TPO is unable to provide this information.
7. Please provide the last 12 months’ KPI for the existing operations.
The TPO is unable to provide this information.
8. Please provide the last 24 months of Liquidated Damages / Performance Incentives issued to the incumbent operator(s) if any.
The TPO is unable to provide this information.
9. Please provide the last 12 months of contractor invoices for the requested transit services.
The TPO is unable to provide this information.
10. Please provide copies of the executed contract and any amendments with the incumbent contractor.
There is a sample MOA (CTC Contact with the Commission) in the Appendix of the RFP documents.
11. Please indicate the quantity and type of relief and support vehicles currently in use in provision of service.
A copy of the vehicle inventory is in the TDSP, copy in the Appendix of the RFP. This is all the information available to the TPO.
12. Please confirm that the proposal is only for the CTS and transportation disadvantage trips.
That is correct, it excludes the ADA complementary portion.
13. Please provide the number of TD trips provided in 2025.
This information is provided in the AOR in Addendum 1.
26P-128 Addendum 2 | Page 2 of 4
14. Are the 2027 TD rates in place? what are the rates for year one of this MOU?
Yes, the rates are in the TDSP; a copy is provided in the Appendix of the RFP.
15. Will the new CTC complete the annual budget and submission of the new rates, moving forward?
Yes
16. Confirm, the new CTC will have to provide a facility, or will the county provide.
The new CTC will have to provide a facility.
17. Please provide the exact number of vehicles will be provided to the new CTC to provide TD trips.
No vehicles will be provided. The new CTC will need to coordinate with the Florida Department of Transportation (FDOT) to determine if any can be transferred.
18. Will the CTC be required to provide services under FTA 5310 and 5311 funding sources? if not who will provide these services?
Refer to Addendum 1
19. Confirm that proposers will not have an opportunity to submit their pricing for the services.
Refer to Addendum 1
20. Please provide 6 months of monthly invoicing/ridership report.
The TPO is unable to provide this information.
21. We request that the County provide system data to help shape our proposal.
a. A sample two weeks of trip data in excel format (including date, time, origin and destination address or latitude/longitude, mobility aids (e.g., wheelchair), trip provider, and number of passengers)
b. How does the County anticipate ridership for these services will change over the course of this contract?
c. Performance data over the last twelve months (e.g. on-time performance) The TPO is unable to provide this information. A good portion of this information can be found in the RFP and specifically the AOR found in Addendum 1 and the TDSP found in the Appendix of the RFP.
22. Please provide the estimated total budget for these services in 2027, including all available state and local funds.
Refer to Addendum 1
26P-128 Addendum 2 | Page 3 of 4
23. To enable a like-to-like comparison between bidders, please clarify the desired format for price proposals and how these proposals will be evaluated.
This information is provided in the RFP.
24. What software and technology systems are currently used for reservations, scheduling, and dispatch operations?
Refer to Addendum 1
25. Please provide a 12-month sample of invoices from the current contractor.
The TPO is unable to provide this information.
26. Can the County provide information about the current fleet used to deliver this service? Please also confirm whether any of these vehicles may be transitioned to the new operator. Ideally, a fleet inventory with make, model, capacity (ambulatory/wheelchair), quantity.
Refer to Addendum 1
27. Can the County confirm whether the deviated fixed route service is included in the requested scope of services?
Refer to Addendum 1. Yes, this is tied to the 5310 and the 5311 grant funding.
28. Is the County open to a deadline extension?
This is not possible, the current schedule does not allow for any extensions.
By signing the Proposer Requirements/Acknowledgements Form, Bidders are acknowledging receipt of this addendum. Failure to acknowledge receipt of this addendum may be cause for rejection.
[END OF ADDENDUM 2]
26P-128 Addendum 2 | Page 4 of 4
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