8-02. Scope of Work- Group B Signs- Regions 1 2 3.doc

Scope of Work

1.0

PRODUCT REQUIREMENTS/REFERENCES

1.1 This contract shall consist of providing Group B (Large) sign panels, sign panel overlays, sign panels with frames, school speed limit assemblies, posts, bases, foundations, grading, and miscellaneous labor and materials, and other items as specified by UDOT. The contract also provides for installing, replacing, removing, disposing of and obliteration of the same.

1.2 Sign Group 1.2.1 Group B consists of sign panels with frames, and sign panel overlays of existing signs with frames, and Exit Gore Signs with mounting bar. Group B signs will be fabricated with 0.125 inch thick aluminum substrate.

1.2.2 The majority of Group B signs will be for freeway applications.

1.3 Sign panels, materials, and installation shall conform to the current UDOT Standard and Supplemental Specifications for Road and Bridge Construction, particularly sections 02890, 02891, 05120, 02721, and 03055, and the current Standard and Supplemental Drawings, particularly the SN Series.

1.3.1 Furnish and install sign panels and sign panel overlays.

1.3.2 Furnish and install posts and bases. This work includes excavation, foundations, grading, and other work.

1.3.3 Remove, dispose of, and obliterate existing sign installations as specified by UDOT.

1.3.4 All retroreflective sheeting meets or exceeds the minimum requirements of ASTM Type XI, except for Adopt-a-Highway Signs and Plaques, Sponsor-a-Highway Signs, and Memorial Signs as noted in 2.19.

1.3.5 Furnish and Install Barrier Mounted Sign Bases as shown in SN Standard Drawing Series.

1.3.6 Furnish and Install Surface Mounted Sign Bases as shown in SN Standard Drawing Series.

1.3.7 Furnish and Install Ground Mounted Sign Bases and foundations as shown in SN Standard Drawing Series

1.3.8 Furnish Sign Panels and Sign Panel Overlays according to the UDOT work order.

1.3.9 Affix a one-inch high two-digit numeral of contrasting sheeting representing the fabrication year to the front lower left corner of each sign. Represent the year 2026 as “26”, and so forth.

1.3.10 Provide an impermeable, non-fading, weather-resistant, self-adhesive label, approximately 4 inches by 4 inches in size. On new sign panel installations, affix the label to the back lower right corner of each sign. When placing sign overlay panels, if the overlay panel is larger than the existing sign, and the back of the new overlay panel is visible from the back of the sign, place the label on the back lower right corner of the new sign panel overlay substrate. When the sign panel overlay is the same size as the existing sign, place the label on the back lower right corner of the existing sign substrate. The label contains the month and year of manufacture, the contractor’s name, and the type of sheeting on the sign panel (use the ASTM Type when available).

1.3.11 Complete Work Orders as furnished by the Division of Traffic and Safety’s Operations Engineer, the Operations Design Engineer, the Sign Coordinator, or their designees. A sign face layout design of the required work will be transmitted to the Contractor.

1.3.12 Coordinate all field installation, removal or obliteration with other utility companies or agencies through Blue Stakes of Utah Utility Notification Center, Inc. (www.blustakes.org, telephone 811 or 1-800-662-4111).

1.3.13 UDOT provides the sign location.

1.3.14 Provide Miscellaneous Labor per Hour. Labor may be on site or in shop. Work may include but not be limited to fabrication of specialty signs, fabrication of sign panel mounting brackets, installation of brackets not covered by other bid items, mounting or unmounting signs not covered by other bid items, or other work related to the fabrication or installation of signs or components. Labor costs will not exceed the prevailing wage rate for the classification used. Miscellaneous Labor will be paid for at the Contractor’s unit bid for labor, which will include wages, benefits, and overhead expenses. Certified payrolls shall be provided with billing statements.

1.3.15 Provide Miscellaneous Materials. Items may include but not be limited to supplying materials used to fabricate specialty signs, sign panel mounting brackets not covered by other bid items, sign sheeting other than that specified in the contract, or other items related to the fabrication or installation of signs or components. Miscellaneous Materials will be paid for at the Contractor’s cost plus ten percent of Contractor’s cost for overhead. Invoices shall be provided with billing statements.

1.3.16 Obtain a permit from the local UDOT Region Permits Office prior to starting work. Permit will be supplied by the Department to the contractor at no cost. Refer to Attachment F for Region boundaries and contact information.

1.3.17 Provide GPS coordinates and a digital photo of each individual sign. Provide prior to submitting invoice for each sign.

1.4 Fabricate sign panels and sign panel overlays in accordance with:

1.4.1 UDOT furnished work order

1.4.2 Current edition of UDOT Standard and Supplemental Drawings for Road and Bridge Construction (Drawings)

1.4.3 Current edition of UDOT Standard and Supplemental Specifications for Road and Bridge Construction (Specifications)

1.4.4 Current edition of Utah Manual on Uniform Traffic Control Devices (MUTCD)

1.4.5 Current edition of the Utah Standard Highway Signs Supplement (USHSS)

1.4.6 Current edition of Standard Highway Signs and Markings, English Version (SHS)

1.4.7 Current edition of UDOT Sign Manual

1.5 Order of precedence for technical conflict resolution is as listed in 1.4.1 through 1.4.7 above.

2.0

DEFINITIONS

2.1 Work Order: A written directive from UDOT, authorizing work to be done, containing at a minimum;

2.1.1 A unique purchase order number;

2.1.2 Date of the request;

2.1.3 Specific sign(s) requested, identified by MUTCD number (if applicable);

2.1.4 Sign size(s);

2.1.5 Number of identical sign(s) requested;

2.1.6 Whether a sign panel or a sign panel overlay;

2.1.7 Delivery location, type of service requested, and;

2.1.8 The approval of the UDOT representative authorizing the work.

2.2 Completed Sign: Installation that includes all miscellaneous material and work required to provide a complete installation in place ready to use.

2.3 UDOT: Utah Department of Transportation

2.4 Frame: Galvanized structural steel mounting fabricated according to UDOT Standard Drawings.

2.5 Standard Highway Signs: Signs with an MUTCD designation number conforming to standard legends and sizes defined in MUTCD and SHS. Includes regulatory, way finding, work zone, and warning signs.

2.6 Legend 1: Non-retroreflective legends, symbols, and borders on a retroreflective background.

2.7 Legend 2: Retroreflective legends, symbols, and borders on a retroreflective background.

2.8 MUTCD: Current edition of the Utah Manual on Uniform Traffic Control Devices

2.9 School speed limit assembly: Complete unit as shown on UDOT SL 7 series Standard Drawings, including sign panel, post, base, wiring, ground rod, solid-state dual-circuit flasher assembly, 12-inch diameter LED signal head, weatherhead, ground wiring, disconnect switch, and appurtenant hardware.

2.10 Special Order Signs: Signs requiring custom text, symbols, or legends.

2.11 Sign Panel: An assembly of substrate with attached sheeting. Several panels may be necessary to complete one sign.

2.12 Sign Panel Overlays: Substrate with attached sheeting to be installed on existing signs.

2.13 Sign Panel with Frame: New sign panels with new structural frame.

2.14 Sign Panel Replacement: New sign panels on existing frame.

2.15 Substrate: The backing material for sign sheeting, consisting of 0.080 inch or 0.125 inch thick aluminum sheeting as specified.

2.16 Warranty Date: the first day of the month following delivery of the finished product to UDOT.

2.17 Expedited Installation: Exceptional handling and effort ordered by UDOT requiring the contractor to fabricate, deliver, and install signs in less time than normally allowed by the contract.

2.18 Type of Service:

2.18.1 Standard – Install completed work within twenty (20) calendar days from work order receipt.

2.18.2 Sign Panel Overlay – Install completed work within twenty-five (25) calendar days from work order receipt.

2.18.3 Sign Panel with frame - Install completed work within sixty (60) calendar days from work order receipt.

2.18.4 Expedited Installation: Install completed work to UDOT designated location within twenty (20) calendar days, from work order receipt.

2.18.5 Ground Mounted Sign Panel with Frame and Overhead Mounted Sign with Frame will not use Expedited Installation.

2.19 Adopt-a-Highway Signs and Plaques, Sponsor-a-Highway Signs, and Memorial Signs: A sign of aluminum substrate, Legend 2, using ASTM Type 1 retroreflective sheeting for the background and legend.

3.0

INSTALLATION OR REMOVAL

3.1 Installation of sign panels, including sign panels with frames, will include, at a minimum, all field surveys, site adaptation, utility coordination, equipment, personnel, and traffic control necessary for a complete installation. Grading the disturbed surface area to match undisturbed areas adjacent to the sign installation is included as part of the installation.

3.2 Normal installation within the Sign Installation Zone is included in the cost of sign installation. No additional payment will be made regardless of the number of visits necessary to survey, layout, install, or cleanup and restore the sign site. Normal installation is completed within the specified calendar days listed in 2.17.1 through 2.17.3.

3.3 Expedited installation is completed within the specified time listed in 2.17.4. Ground Mounted Sign Panel with Frame or Overhead Mounted Sign Panel with Frame installation will use only the normal installation time frame.

3.4 School Speed Limit Assemblies installation will not require an electrical connection. Electrical connection will be completed by others.

3.5 Remove and Obliterate Ground Mounted Sign Assembly: Unmount an existing sign panel and frame and remove the post(s) and base(s). Completely remove all evidence of the sign installation down to six (6) inches below the surface. Restore surface to match surrounding area. The removed sign and related materials, including the post(s) and base(s) (if present), will become the property of the contractor.

4.0

CONTROL OF WORK

4.1 AUTHORITY AND DUTIES OF UDOT

4.1.1 UDOT will decide all questions regarding the quality and acceptability of materials furnished, work performed, rate of work progress, interpretation of the contract documents, and the acceptable fulfillment of the contract.

4.1.2 UDOT has the authority by written order to suspend the work without liability to UDOT wholly or in part if the Contractor fails to:

4.1.2.1 Correct conditions unsafe for project personnel or the public.

4.1.2.2 Complete contract provisions.

4.1.2.3 Comply with UDOT’s orders.

4.2 UDOT can suspend the work wholly or in part for any condition or reason determined to be in UDOT’s interest.

5.0

CONTRACTOR’S COOPERATION

5.1 Facilitate progress of the work and cooperate with UDOT.

5.2 Supply all necessary resources to complete contract regardless of the amount of work sublet.

6.0

DUTIES OF UDOT

6.1 Inspection may extend to the preparation, fabrication, or manufacture of the materials to be used.

6.2 No UDOT employee is authorized to alter or waive the contract provisions, to issue instructions contrary to the contract, or act as foreman for the Contractor.

6.3 UDOT may reject work or materials.

6.4 The Division of Traffic and Safety’s Operations Engineer will be UDOT’s representative for purposes of this contract.

7.0

REMOVAL OF UNACCEPTABLE AND UNAUTHORIZED PRODUCT

7.1 Remove and replace any unacceptable products at the contractor’s expense. Work will be considered unacceptable if it fails to meet the contract requirements.

8.0 LOAD RESTRICTIONS

8.1 Observe legal load restrictions when hauling materials on public roads.

8.1.1 A special permit does not decrease Contractor liability for damage.

8.1.2 Refer to the “Utah Regulations for Legal and Permitted Vehicles”.

8.1.3 Do not exceed legal gross weight limits on any public roads, structures, or on any component of the pavement structure.

8.1.4 Suspend operations when load restriction violations are observed until UDOT approves acceptable corrective measures.

9.0 INVOICING

9.1 Submit acceptable invoices monthly.

9.2 Acceptable Invoice includes:

9.2.1 Invoice Number

9.2.2 Invoice Date

9.2.3 Contract number

9.2.4 Contractor’s letterhead

9.2.5 Purchase Order number(s)

9.2.6 Date work order received

9.2.7 Date delivered

9.2.8 Quantity delivered

9.2.9 Unit price(s)

9.2.10 Extended price(s)

9.2.11 Total invoice amount

9.2.12 Submit GPS coordinates and digital photos of signs prior to submitting invoice.

9.3 UDOT reserves the right to adjust incorrect invoices.

9.4 Contractor submits invoices to the following address:

Utah Department of Transportation

Attention: Division of Traffic and Safety

Box 143600

Salt Lake City, UT 84114-3600

UDOT remits payment by electronic funds transfer.

10.0

MATERIALS AND WORKMANSHIP WARRANTY

10.1 Within fifteen calendar days of notification of award provide written copy of sign sheeting manufacturer’s warranty for each manufacturer used.

10.2 Within fifteen calendar days of notification of award provide written transfer of sign sheeting warranty to UDOT with manufacturer’s endorsement for each different manufacturer used during this contract.

10.3 Contractor warrants against defects in workmanship, fabrication, substrate performance, and sheeting installation for a period of twelve (12) months from the warranty date.

11.0

PAYMENT

11.1 Payment is based on the net square footage of the sign panel.

11.2 Payment for items includes all necessary labor, equipment, and supplies required for a complete installation.

11.3 Payment for “Expedited Installation” is a payment for each ordered sign.

11.4 Payment for School Speed Limit Assembly furnished is for each assembly delivered and installed. Installation includes the School Speed Limit Assembly and foundations, ground rod installation, and all necessary labor, equipment, and supplies required for a complete installation.

11.5 Payment for Untreated Base Course, ¾” max, includes all costs associated with the delivery, placement, and compaction of material required at break away bases or restoration where foundations have been obliterated.

11.6 Payment for items furnished and installed under this contract is based on the unit price bid for each specific type of installation and the specific Zone where the item is installed.

11.7 Payment for each item will include all equipment, personnel, materials, and traffic control necessary for a complete installation. This includes, at a minimum, the sign, sign frame, posts, bases, foundations and other components necessary for installation.

11.8 Payment for items will include grading and compaction for break away bases, restoration where foundations have been obliterated, and matching surface area to adjacent undisturbed areas. See Standard Drawings SN Series.

11.9 Payment for Mobilization will be made for up to two trips per work order.

Scope of Work