7S5_Pre-Bid Meeting Sign In Sheet.pdf

This is a Pre-Bid Conference Sign In Sheet for the Independence State Airport PAPI Replacement Project, involving the Oregon Department of Aviation and various contractors and vendors. The project, identified as AIP No. 3-41-0027-012-2026, involves the replacement of PAPI (Precision Approach Path Indicator) systems at Independence State Airport. A voluntary pre-bid conference was held on April 30, 2026, to allow interested bidders to ask questions and clarify project requirements before submitting proposals. Attendees included representatives from the Oregon Department of Aviation (Alex Thomas, Tony Beach, and Ermie Buncal), as well as representatives from potential bidding firms including Century West Engineering (James Kirby and Ryan Halvorson) and Jackson Commercial Construction (Cameron Jackson), along with other bidders whose complete information appears to be partially documented on the sign-in sheet.

The sign-in sheet captures contact information for conference attendees, including phone numbers and email addresses for follow-up communication regarding the project. The document serves as an official record of bidder interest and engagement in the pre-bid process, which is essential for transparency and communication purposes. No specific pricing, award dates, contract terms, or funding source information is provided in this sign-in sheet; however, the voluntary nature of the pre-bid conference indicates the Oregon Department of Aviation sought to facilitate bidder understanding of project scope prior to the formal ITB (Invitation to Bid) submission deadline.