How to Apply - DWGs - FINAL.pdf

Application Process for National Dislocated Worker Grants (DWGs) March 2020

HOW TO SUBMIT A DWG FUNDING REQUEST FOR A NEW GRANT PROJECT

1. Applicants must apply through Grants.gov by accessing the applicable DWG funding opportunity (one of two):

a) Training and Employment Guidance Letter (TEGL) No. 12-19, National Dislocated Worker Grant Program Guidance, found at this link:

https://www.grants.gov/web/grants/view-opportunity.html?oppId=325616.

The posting pertains to both Disaster Recovery and Employment Recovery DWGs.

Applicants requesting DWG funding for the COVID-19 response will apply under TEGL No. 12-19. Applicants must submit an SF-424 (Request for Federal Assistance) and are encouraged to submit the required information via the suggested form, COVID-19 DWG – Project Summary for New Grant Request, attached to the posting.

b) TEGL No. 4-18, Disaster Recovery National Dislocated Worker Grants to Address the Opioid Crisis, found at this link:

https://www.grants.gov/web/grants/view-opportunity.html?oppId=308985.

2. Applicant Completes a Draft Application Package

The applicant emails the appropriate ETA regional office, attaching a complete draft application for review. Suggested application forms are attached to the Grants.gov postings for both TEGL No. 12-19 and TEGL No. 4-18.

3. Federal Project Officer (FPO) Reviews the Draft Application Package

The assigned FPO reviews the application and either:

a) returns the package to the applicant for required revisions and DWG applicant makes revisions, as applicable; or,

b) sends an email to the applicant with concurrence on the submitted draft DWG application.

4. Applicant Submits Application Package via Grants.gov

After receiving FPO concurrence on the draft application package, the applicant formally submits the application package via Grants.gov.

5. National Office Receives and Reviews the Application

The National Office assesses the application against the requirements of TEGL No. 12-19 or TEGL No. 4-18, as appropriate. An assigned grants management specialist works through the assigned FPO to address questions and concerns regarding the application. The grants management specialist may email any required revisions to the FPO using the DWG mailbox (DOL-ETA-DWG@dol.gov), who then forwards the request to the applicant. The

National Office may suggest a teleconference with the FPO and applicant to address the revisions as well.

6. Funding Decision

The Department makes a funding determination within 45 days of receiving a complete https://www.grants.gov/web/grants/view-opportunity.html?oppId=325616 https://www.grants.gov/web/grants/view-opportunity.html?oppId=308985 https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=4439 https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=4439 mailto:DOL-ETA-DWG@dol.gov application, with the execution of approved funding occurring by day 55.

7. Questions Regarding Grants.gov Process?

Questions, concerns, and suggestions regarding DWG application procedures may be emailed to DOL-ETA-DWG@dol.gov.

HOW TO SUBMIT A MODIFICATION REQUST SEEKING

INCREMENTAL OR SUPPLEMENTAL FUNDING

1. The grant recipient completes the suggested modification forms referenced in the tables below that pertain to the type(s) of changes the grant recipient is seeking. The package must also include a cover letter requesting the modification, which is printed on organizational letterhead and signed by the Authorized Representative.

2. The grant recipient emails the complete modification package to the assigned FPO for their review. The FPO may request revisions.

3. The grant recipient attaches to an email the complete modification package that received FPO concurrence, and transmits it to the DWG mailbox (DOL-ETA-DWG@dol.gov) for National Office review. The FPO must be copied on this email.

4. The assigned grants management specialist in the National Office begins the application review. If revisions are required to meet funding requirements, the grants management specialist in the National Office will email the request to the FPO using the DWG mailbox (DOL-ETA-DWG@dol.gov). The FPO then forwards the revision request to the grant recipient.

5. Grant recipients respond to revision requests as soon as possible by emailing the revised modification request to the FPO for concurrence. Once concurrence is received, the grant recipient then forwards the revised modification request to the DWG mailbox (DOL-ETA-DWG@dol.gov), copying the FPO.

6. The Department makes a funding determination within 45 days of receiving a complete application, with the execution of approved funding occurring by day 55.

HOW TO SUBMIT A DWG MODIFICATION REQUEST (NON-

FINANCIAL)

1. To modify a grant project, the grant recipient may complete suggested modification forms, which are posted with the DWG funding opportunities on Grants.gov. Please see the table below regarding the suggested forms applicable to specific modification types. The package must also include a cover letter requesting the modification, which must be printed on organizational letterhead and be signed by the Authorized Representative. The forms and cover letter must be emailed to the assigned FPO in the applicable regional office.

mailto:DOL-ETA-DWG@dol.gov mailto:DOL-ETA-DWG@dol.gov

2. The FPO reviews the modification request and may provide technical assistance regarding requested revisions.

3. The Regional Office attaches the complete modification package that received FPO concurrence to a requisition created in the Acquisition Management System (AMS).

The requisition must be routed to Lynn Fraga in the National Office for final approval.

4. Once the requisition is received in the National Office, a grants management specialist will review. If revisions are required prior to the execution of the modification, the grants management specialist in the National Office will email the request to the FPO using the DWG mailbox (DOL-ETA-DWG@dol.gov). The FPO then forwards the revision request to the grant recipient.

5. Grant recipients respond to revision requests as soon as possible by emailing the revised modification to the FPO for concurrence. Once concurrence is received, the grant recipient then forwards the correspondence to the DWG mailbox (DOL-ETA-DWG@dol.gov), with a cc to the FPO.

6. Modifications are generally processed in 30 business days from the receipt of an approvable and complete modification.

HOW TO SUBMIT A MODIFICATION REQUEST FOR DWGs

INITIALLY SUBMITTED THROUGH THE DWG APPLICATION

SYSTEM, CURRENTLY BEING PHASED OUT

1. DWGs that had initial applications submitted through the DWG Application System

(e-System) will continue to be managed in that system.

2. Modification request submissions for grants whose initial application came through the e-System must also be submitted through the e-System. This modification process will continue until the grant expires.

3. This includes modification requests seeking incremental or supplemental funding.

The grant recipient selects the necessary modification requests for a particular DWG and the e-System generates the appropriate documents to complete.

4. Technical assistance for the e-System may be obtained by contacting Vruti Vira at vira.vruti@dol.gov.

See next page for suggested application forms.

mailto:vira.vruti@dol.gov

SUGGESTED APPLICATION DOCUMENTS FOR DWG FUNDING REQUESTS

COVID-19

Emergency

Application

Disaster Recovery:

New Grant

Request via an

Emergency

Application

Disaster Recovery:

New Grant

Request via a Full

(NOT Emergency)

Application

Employment

Recovery:

New Grant

Request

Incremental or

Supplemental

Funding Requests for Both Disaster and Employment

Recovery DWGs

SF-424 SF-424 SF-424 SF-424 SF-424

COVID-19 DWG –

Suggested Project

Summary for New

Grant Request

Disaster Recovery

DWG – Suggested

Project Summary for

New Grant Request

SF-424A SF-424A SF-424A

Budget Narrative Budget Narrative Budget Narrative

Disaster Recovery

DWG – Suggested

Project Summary for

New Grant Request

Employment

Recovery DWG –

Suggested Project

Summary for New

Grant Request

Disaster Recovery or

Employment

Recovery DWG –

Suggested

Modification

Summary and

Narrative

Modification

Summary and

Narrative

(Required to collect the additional information normally submitted in

Modification 1, following an emergency application.)

Employment

Recovery DWG –

Suggested Enrollment and Expenditure

Worksheet

Disaster Recovery or

Employment

Recovery DWG –

Suggested Enrollment and Expenditure

Enrollment and

Expenditure

Worksheet

Employment

Recovery DWG –

Suggested Employer

Data Worksheet

Employment

Recovery DWG –

Suggested Employer

Data Worksheet (if an

Employment Recovery

DWG and updates required)

Project Operator

Worksite Information

Employment

Recovery DWG –

Suggested Project

Operator Information

SUGGESTED DOCUMENTS FOR NON-FINANCIAL MODIFICATION REQUESTS

Budget

Realignment

Period of

Performance

Extension

Request

Disaster

Recovery:

Full

Application – including

COVID-19

DWGs

Statement of

Work

Equipment

Request

Responding to

Terms and

Conditions

Cover Letter

Summarizing

Modification

Request, Signed by Authorized

Representative

Cover Letter

Summarizing

Modification

Request, Signed by Authorized

Representative

Cover Letter

Summarizing

Modification

Request, Signed by Authorized

Representative

Cover Letter

Summarizing

Modification

Request, Signed by Authorized

Representative

Cover Letter

Summarizing

Modification

Request, Signed by Authorized

Representative

Cover Letter

Summarizing

Modification

Request, Signed by Authorized

Representative

Disaster

Recovery or

Employment

Recovery DWG

– Suggested

Modification

Summary and

Narrative

Disaster

Recovery or

Employment

Recovery DWG

– Suggested

Modification

Summary and

Narrative

Disaster

Recovery DWG

– Suggested

Modification

Summary and

Narrative

Disaster

Recovery or

Employment

Recovery DWG

– Suggested

Modification

Summary and

Narrative

Disaster

Recovery or

Employment

Recovery DWG

– Suggested

Modification

Summary and

Narrative

Disaster

Recovery or

Employment

Recovery DWG

– Suggested

Modification

Summary and

Narrative

SF-424A SF-424 SF-424A

Required forms for modifications responding to special conditions will vary, depending on the components to be addressed.

Please consult with your FPO regarding modification request requirements.

Budget Narrative SF-424A Budget Narrative

Budget Narrative

Disaster

Recovery DWG

– Suggested

Enrollment and

Expenditure

Disaster

Recovery DWG

– Suggested

Project Operator

Worksite

Information