78 CPTS Vindicator IDS SOW July 2026.pdf

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STATEMENT OF WORK (SOW)

FOR

Honeywell Vindicator IDS Installation Services

Disbursing Cage - Bldg.905

July 2026

78th CPTS

620 9TH ST STE 113

BLDG 905

ROBINS AFB, GA 31098

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1.0 DESCRIPTION OF WORK

This Statement of Work (SOW) describes the Government's requirement for the site survey, design, installation, integration, and testing/verification of a new Honeywell Vindicator

Intrusion Detection System (IDS) and Access Control System (ACS) for the 78th Comptroller

Squadron (78 CPTS) Disbursing Cage located in Building 905.

1.1 GENERAL REQUIREMENTS

• The contractor shall procure and install all Vindicator panels, sensors, access control readers, and all supporting infrastructure (e.g., comm and electrical). The system will connect bldg. 905, to Base Defense Operations Center (BDOC) -bldg.988, via bldg. 288

(Datacenter). The contractor will provide the customer with a hardware and software list (CDRL A002, Hardware and Software List).

• All Vindicator Panels require tamper alarms to be embedded in them in accordance with DAFI 31-101 DAFGM2022-01 GENADMIN.

• The contractor will provide a certified engineer, necessary supporting network engineer as well as a certified Vindicator Installer and Cisco Network Technician to complete the engineering and installation of all system components.

• All equipment will require testing. The following instructions MUST be adhered to:

Department of Air Force 31-101, Department of Air Force 31-101 DAFGM2022-01

GENADMIN, ESE-TP-0023, DAFI 31-220 and related standards.

• The system must be designed to meet the physical security requirements of DAFI 31-101, DAFGM2022-01 GENADMIN, and all applicable Robins AFB specifications for the protection of financial assets.

• The contractor shall provide all ancillary equipment, materials, and infrastructure upgrades necessary to support system operations.

• The contractor shall ensure that the system delivered under this contract consists of

Commercial Off The Shelf (COTS) equipment from the Non-Nuclear, Intrusion Detection

System (IDS) Configuration Management Database (CMD)and/or, quality non-CMD COTS

IDS equipment that has been proven by the contractor. Any non-CMD COTS IDS equipment must be approved by the Government prior to purchase.

• Contractors shall validate contractor developed supplements to commercial technical

3 | P a g e manuals and support all phases of Government acceptance testing and provide site-specific training personnel.

• The contractor shall provide factory equipment staging services, onsite Programming, testing, and training for Vindicator equipment.

• The contractor shall provide a certified engineer, necessary supporting network engineer, certified Vindicator Installer, and Cisco Network Switch Technician to connect all systems to the Base Defense Operations Center (BDOC).

• The contractor shall provide project management for sub-contractors and onsite personnel.

1.2 SPECIFIC REQUIREMENTS

The contractor shall install a complete and functional Vindicator IDS/ACS to include:

• Vindicator Panel: [1] Vindicator Command/Control Panel (V5 or current base standard).

• Access Control: [1] Access Control Card Reader (compatible with DoD Common

Access Cards - CAC).

• Door Alarms: [2] Balanced Magnetic Switches (BMS) for the main personnel door and the woven wire cage door.

• Interior Surveillance: [2] Motion sensors (PIR/Microwave) providing full volumetric coverage of the interior cage area.

• Duress: [1] Duress buttons (panic alarms) at designated teller station.

• Arming/Disarming: [1] Keypad for arming/disarming the secure zone.

*The above is not an all-inclusive supply list

The contractor shall meet the following annunciation requirements:

• The Vindicator Command and Control (VCC) shall be installed in accordance with

OEM instructions and Section 4 ESE-SIT-0001.

• The VCC shall provide error detection, line supervision, and system control continuously.

• The VCC shall display the following:

▪ The status either automatically as changes occur, or when manually initiated by the operator.

▪ The highest priority alarm, according to user-defined parameters, in the

4 | P a g e queue regardless of arrival sequence.

▪ The alarm type, physical location, and sector or zone.

▪ At a minimum display the highest five (5) alarms text in the queue.

▪ Graphics for all alarms received.

▪ Alarm priority as programmed by the system administrator.

▪ Up to five (5) simultaneous alarms within (5) seconds.

• The VCC shall have 100% tamper detection and the capability for a duress alarm, 100% correct annunciation of alarms.

• The VCC shall archive and store all status changes and operator actions including maintenance periods, alarms, and sensor access attempts.

• Removable, non-volatile, mass storage media shall be located at the user console.

• Internal storage shall have a minimum 30-day capacity.

• The VCC shall have a re-initialization time of less than ten (10) minutes.

• Text, graphics indications, and total system status shall update automatically when changes occur or when requested by the operator.

• Visual indications shall include access/secure/maintenance/alarm conditions, video loss, line supervision status, power source in use, and self-test indications, using text and graphics.

• The VCC shall conduct system tests and diagnostics which are automatically and randomly generated every six to eight hours and/or manually generated by the operator at any time.

• The VCC shall provide unique audible tones for sensor alarm conditions and other changes in the status.

• No wireless devices.

• No cloud based or internet devices.

1.3 Building 905 Requirements

• The contractor shall complete a site survey to provide and install a Vindicator rack mounted head end server system in the accredited secure area. This system shall encompass all requirements to receive all alarm annunciations from Vindicator IDS systems distributed on Robins AFB and ability to forward alarm annunciations to building 988 (BDOC).

• The contractor will provide the government with the topology of the IDS to include servers, switches, etc. (CDRL A003- IDS Topology).

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• The contractor will provide a certified engineer and necessary supporting network engineers to complete this installation. This portion of the contract will have a period of performance of NLT 90 days from date of award.

1.4 BUILDING 988 BDOC DATA AND OPERATIONS ROOMS:

• The contractor will complete site survey for best installation of a monitoring system that will have the ability to interface with a Physical Security Information Management

(PSIM) display in BDOC and submit documentation of the connection between building

905 and the BDOC to include encryption devices used and ports and protocols (CDRL

A004, Connection Documentation).

• The contractor will verify full connectivity and operation from building 905 to building

988 via building 288.

• The contractor will provide a certified engineer and necessary supporting network engineers to complete this installation.

1.5 TRAINING:

A training session will be provided for the operators and users of the Vindicator system in building 905. Each training session, if multiple sessions (no more than two) are required, should not take longer than four hours. The contractor will coordinate closely with the

Government on scheduling for various shifts, etc. Total personnel to be trained will be less than 10. This portion of the contact will have a period of performance of NLT 45 days after installation completion. Ensure users are trained in how to secure/disarm the system, create/add/remove badges, troubleshoot and manage IDS and ACS systems, program and configure Vindicator IDS system respectively.

1.6 OPERATIONAL AND MAINTENANCE MANUAL:

Maintenance of system should be accounted for prior to installation. The government cannot accept the use of a company owned laptop to update the system over the long term. This should be accounted for when considering what will be required for system software updates and information transfer.

1.7 WARRANTY:

• The contractor shall provide customary commercial warranties. The full duration of such warranties shall commence at the time of facility turnover. The contractor shall track, by item and serial number, manage and enforce open warranties on all failed items.

• The contractor shall provide copies of all warranties for contractor furnished equipment

6 | P a g e and materials delivered under this contract. After contract completion, the contractor shall pass through any remaining OEM warranty coverage to the Government.

1.8 TESTING AND GOVERNMENT ACCEPTANCE:

• The contractor will complete full testing as prescribed in DAFI 31-101, DAFGM2022-01

GENADMIN, and ESE-TP-0023.

• Contractor will coordinate closely with the Government on scheduling and testing. The contractor shall perform contractor Verification Testing of the system and subsystems to include information assurance verification and stability testing. (CDRL A001, Test and

Turnover plan)

• Contractor will obtain project completion signoff from the Government at the end of the successful test. The alarm must be functional for 72 hours and 78 SFS must have been able to actively see the current alarm state and not experience any down time etc.

The total time for the testing phases is a minimum of 33 days. If failures occur, then the contractor will fix the errors and restart the testing phases. If no failures occur, then there will be no reason to restart the testing phases. The contractor will provide the customer with a copy of all testing documentation IAW IBDSS SSP Annex for Vindicator, signed July 01, 2024 (CDRL A001 Test and Turnover Plan, CDRL A005, Testing

Documentation).

• Each fiber strand shall be tested for attenuation with an optical power meter and light source. Cable length shall be verified using sheath markings. If splices are used, splice attenuation shall be verified with an Optical Time Domain Reflectometer (OTDR). Fusion or mechanical splices shall not have a loss of more than 0.3 dB. Any dB loss higher than .3 dB will require re-splicing by the contractor until dB loss is within parameters. All installed cables should be clearly machine labeled.

• AFTO FORM 747 is used to signify the completion of the project and acceptance of the installed system by the user. The completion of this form means the system has been tested and accepted as installed, and all noted exceptions corrected by the party responsible for the satisfaction of the signee. The decision to accept the successful completion of the test phase is a commander-level decision and should be completed by the appropriate commander at a given location.

1.9 INFRASTRUCTURE AND TOOLS:

• The contractor shall furnish and install all necessary infrastructure and incidentals required within the facility to support installation, testing and operation including, but not limited to, cabling, tools, conduits, wiring, interior junction boxes, grounding, 7 | P a g e shielding, foundations and supports, mounting brackets, environmental protection barriers, lockable, security bolts or screws, tamper resistant screws, hardware, software and any other equipment, parts, and items required to complete the installation and turnover to the user.

• The contractor shall furnish and install the necessary media (cable, fiber, etc.) needed for full connectivity and operation from building 905 to building 988 via building 288.

All components must meet the requirements in the most recent version of Department of Air Force 31-101, Department of Air Force 31-101 DAFGM2022-01 GENADMIN, ESE- TP-0023, DAFI 31-220 and related standards comply with applicable federal, state and local codes and Robins AFB standards.

• The contractor will be responsible for material acquisition, shipment, staging and installation of all parts necessary to install and test badging headend in accordance with engineering and installation industry standards. All portions of this contract require adherence to all applicable EIA/TIA standards, unless otherwise specified and approved by the 7th Communications Squadron representative. All components must meet the requirements in the most recent version of Department of Air Force 31-101, Department of Air Force 31-101 DAFGM2022-01 GENADMIN, ESE-TP-0023, DAFI 31-220 and related standards comply with applicable federal, state and local codes and Robins AFB standards.

2. Contract Data Requirements List (CDRL):

Document Identifier DID Title SOW Reference

A001 DI-QCIC-80553A Test and Turnover Plan SOW Section 1.8

A002 DI-SESS-81359B Hardware and Software List SOW Section 1.1

A003 DI-QCIC-80553A IDS Topology SOW Section 1.3

A004 DI-IPSC-81436A Connection Documentation SOW Section 1.4

A005 DI-NDTI-80809B Testing Documentation SOW Section 1.8

2.1 QUALITY of CDRL DELIVERABLE:

There shall be no more than one rejection of any deliverable. There shall be no more than 1 total rejection(s) of deliverables per month. The Government will reject a deliverable if 1 or more technical errors or 3 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, SOW or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 5 business days of notification of Government rejection.

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2.2 RECEIPT of CDRL DELIVERABLE:

CDRL deliverables shall be submitted via Wide Area Workflow (WAWF) and submitted directly to the MFT member(s) identified on the CDRL. There shall be no more than 1 late submission(s) of deliverables per month. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

3. PLACE OF PERFORMANCE:

Installation of Honeywell Vindicator IDS will be installed at the following location on Robins AFB:

620 9TH ST STE 113

BLDG 905

ROBINS AFB, GA 31098

3.1 SITE VISIT:

Site visit is mandatory for prime contractors. Quotes received from vendors who did not attend mandatory site visit shall be deemed non-responsive and will not be evaluated for award.

Adriana Gilbert will meet all contractors at the Visitors Center @9am EST 19 Aug 2026. Contractors are required to provide identification. Two forms of ID are required (Ie: driver's license, social security card…..), driver's license, and current vehicle registration.

Visitors Center address:

218 Oak Ave.

Warner Robins, GA 31088

Government Representative:

Adriana Gilbert 843-902-1507 adriana.gilbert@us.af.mil

No remarks, explanations, or answers provided during site visit shall qualify or amend the terms of the RPQ. All questions arising from the site visit must be:

• Submitted in writing by 4pm EST on 21 Aug 2026.

• Submitted to Nicole Fields - nicole.fields.2@us.af.mil and Kevin Hinman -kevin.hinman.2@us.af.mil

Any changes to the RFQ will be issued via a formal amendment.

4. GOVERNMENT FURNISHED PROPERTY:

The Government will not provide any property, equipment, parts, or material to the Contractor as part of the contract.

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5. GOVERNMENT REPRESENTATIVES:

The Primary and Alternate Government Representative are the points of contact through which all contractor-provided services will be requested and accomplished for their organization. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

The following individuals will serve as Government Representatives:

Government Representative Primary

Government Representative Alternate

Adriana Gilber Brittany Pearson

478-222-0229 / 843-902-1507 468-6843 adriana.gilbert@us.af.mil brittany.pearson.1@us.af.mil

6. PAYMENT:

The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area Workflow (WAWF). WAWF points of contact:

WAWF POC

Primary

WAWF POC

Alternate

Lisa Marie Sur Reva Teamer

468-9133 472-0220 lisa_marie.sur@us.af.mil reva.teamer@us.af.mil

7. NORMAL HOURS OF OPERATION.

The Government’s normal duty hours are five days per week, Monday through Friday, from

7:00 AM to 4:00 PM.

7.1 RECOGNIZED HOLIDAYS.

Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when government personnel are present.

mailto:adriana.gilbert@us.af.mil mailto:brittany.pearson.1@us.af.mil mailto:lisa_marie.sur@us.af.mil mailto:reva.teamer@us.af.mil

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8. PERIOD OF PERFORMANCE.

The Government estimates the period of performance for this project to be 90 days from the contract award date. The Government understands that the period of performance may change due to potential long-lead time for required parts and components. Any changes to the period of performance or terms and conditions can only be approved by the Contracting Officer (CO).

8.1 LISTING OF EMPLOYEES. The contractor shall maintain a current listing of employees.

8.1.1 SECURITY TRAINING.

• The contractor should ensure all contractor employees are made available to receive initial and recurring security training from the sponsoring agency security manager.

Training must be conducted IAW DOD 5200.1-R, Information Security Program

Regulation, and AFI 31- 401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI

31- 101, The Air Force Installation Security Program. Access and General

Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area.

• The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s

Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security

Office.

• The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection

Condition (FPCON) change, the Government may require changes in contractor security matters or processes. For Contractors that do not require CAC but require access to a

DoD Facility and/or Installation, Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National

Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist

Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM

5200.08v3_DAFMAN 31-101v3), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

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8.1.2 ROBINS AFB ACCESS.

Access to Robins Air Force Base (AFB):

• The contractor shall ensure contractors/subcontractor personnel who require access to Robins AFB comply with the security requirements of the installation.

• The contractor shall provide the CO with a list of all contractor/subcontractor personnel requiring access to Robins AFB, the contract/order number and the period of performance.

• The contractor shall also provide, if possible, the location of the work site and the days/hours during which the contractor/subcontractor personnel will require access to Robins AFB.

NOTICE: All contract employees shall submit to a criminal background check accomplished by 78 SFS Security Forces prior to the employee being issued base access credentials. Contractors must submit request for installation identification to 78 ABW COR and 78th Security Forces Squadron not later than one (1) week following contract award and seven (7) days prior to individual requiring entry to installation. Failure to submit requested information as indicated can result in denial or delay of issuing base access credentials.

8.1.3 RETRIEVING IDENTIFICATION MEDIA.

The contractor is responsible for retrieving all identification media from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration

Office.

8.1.4 WEAPONS, FIREARMS, AND AMMUNITION.

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately- owned vehicle while on Robins Air Force Base.

8.1.5 Controlled Unclassified Information (CUI).

The contractor shall comply with 32 CFR Part 2002 on Controlled Unclassified Information.

This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

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8.1.6 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all

Government facilities, equipment, and materials shall be secured.

8.1.7 CONTROLLED/RESTRICTED AREAS. (IF APPLICABLE)

The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. Contractors will be escorted by the owner/user into all controlled/restricted areas.

9. SPECIAL QUALIFICATIONS:

The contractor shall provide a certified Honeywell Engineer and Program manager for installation of equipment in building 288 (data center), building 988, and ensure connectivity with building 905.

3.1. CONTRACTOR PERSONNEL:

The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty.

The abrupt absence of these personnel could adversely affect the contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.2. CONTRACT MANAGER:

The contractor shall provide a contract manager who shall be responsible for the performance of the work. Prior to start of the contract, the name of this person and alternate(s) who can act for the contractor when the manager is absent shall be designated in writing to the government representative(s).

The contractor shall submit, in writing, to the government representative(s) any management personnel change within one business day of the change. The contract manager or alternate shall be available via telephone within one business day to meet with government representative(s) and the Contracting Officer to discuss problem areas.

3.3. EMPLOYEES:

• The contractor shall provide all personnel, equipment, tools, materials, management, training, installation, operations, supervision, logistics support and other items as defined in this PWS. The contractor technical personnel will be certified by Vindicator

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Security Solutions Technical Services group to install and maintain Vindicator Intrusion

Detection Systems and Vindicator Command and Control Systems.

• Contractor shall provide employees qualified to perform electrical and electronic troubleshooting, repair, testing, diagnostics, and proprietary programming of

Vindicator based annunciators.

• The contractor shall furnish each employee with an identification badge. The badge shall contain as a minimum; photo, name, and contractor/company name. All badges shall be uniform, worn on the outer clothing, and always visible.

• All employees that come in contact with Government personnel in the performance of their duties shall be able to understand and speak English. Under the Immigration and

Nationality Act (INA), employers may hire only persons who may legally work in the

United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired (Ref: U. S. Department of Labor:

http://www.dol.gov/compliance/guide/aw.htm#whowhich

10. HAZARDOUS MATERIALS:

The contractor shall have approval from the Hazardous Material Management Program

(HMMP) team prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Material Safety Data Sheets (MSDS).

o The contractor shall identify these materials on a contractor Hazardous Material

Inventory list.

o The contractor shall provide this inventory list and one copy of the MSDS for each item to the HAZMART Office for review and HMMP approval prior to any chemicals being brought onto Robins AFB, or within 15 days of the start of this contract.

o This inventory is also used by the contractor to annually report hazardous material usage. By 30 January of each calendar year, the contractor shall submit two copies of the completed contractor Hazardous Material Inventory list to 78

CES/CEV.

o The contractor shall maintain one copy of the MSDS for each hazardous material line item used within the work center.

• The generation of hazardous waste is not expected from this contract. It is the responsibility of the contractor to determine if hazardous waste is generated from contractor operations. 78 CES/CEV will assist with determination if requested by the contractor. In the event hazardous waste is generated, disposal of hazardous waste http://www.dol.gov/compliance/guide/aw.htm#whowhich)

14 | P a g e shall be handled by the Government. The generation of universal waste (including but not limited to mercury containing light fixtures) is probable under this contract. The contractor shall manage and dispose of universal waste in accordance with the base

Hazardous Waste Management Plan and 40 CFR Part 273, Universal Waste Rules.

• The contractor shall use the environmentally safe products when available. The contractor shall submit justification for the use of any Class I Ozone Depleting

Substances (ODS) as part of the afore mentioned contractor Hazardous Material

Inventory submittal process. The justification shall include at a minimum:

(1) the name of the ODS; (2) the ODS quantity to be used; (3) the frequency of ODS usage; (4) the purpose for using the ODS; and (5) reasons why the ODS cannot be substituted. The contractor shall request waivers for usage of any ODS and receive approval from the Contracting Officer in writing prior to using any ODS.

• The contract manager and alternate, as well as employees who handle hazardous and/or universal waste shall be required to attend Government-conducted

Hazardous Waste Training. The class will be taught at Robins Air Force Base. There will be no charge to the contractor for the training. The contractor shall contact 78

CES/CEV for such training. The contractor shall be required to provide proof that employees have attended the course on an annual basis. The Government may conduct a “no-notice” environmental inspection at any time.

11. CLEAN UP:

The contractor shall keep interior and exterior of the contractor’s office/maintenance location and all work areas and storage areas free from accumulation of waste material and rubbish. Upon completion of the job, the contractor shall leave the work area and surrounding premises in a clean and neat condition.

12. FIRE PREVENTION:

The contractor is responsible for following fire prevention practices and procedures.

The contractor shall provide approved storage facilities meeting National Fire Code 30, Flammable and Combustible Liquids Code, requirements for storage of flammable materials.

13. NO SMOKING POLICY:

The contractor and employees shall comply with policies stating smoking is prohibited within any Air Force Facility and use designated outdoor smoking areas.