774182-event.pdf

Mattress Ticking for Utah Department of Corrections The Utah Department of Corrections (UDC) seeks a 5-year contract to provide clear vinyl mattress ticking for the Draper and Gunnison prison.

Open 8/6/2019 11:00 AM MDT Type Invitation for Bid

Close 8/16/2019 1:00 PM MDT Number DS20017 Currency US Dollar

Sealed Until 8/16/2019 1:00 PM MDT

Contacts

Diane Schmidt dschmidt@utah.gov

Commodity Codes

Commodity Code Description

52120 Bedclothes and table and kitchen linen and towels

42130 Medical apparel and textiles including patient clothing and medical staff clothing and accessories and surgical drapes and medical gloves and accessories

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement UnitUtah Department of Corrections

INVITATION FOR BIDS

Mattress Ticking for Utah Department of Corrections

SOLICITATION #DS20017

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: clear vinyl correctional mattress ticking to protect mattresses from wear and tear and to prevent the concealment of contraband items at the Utah State Prison in Draper, UT and the Central Utah Correctional Facility in Gunnison, UT.

This contract will result in one contract award to the lowest cost responsive and responsible bidder.

Closing date and time

The closing date and time for this sourcing event is Thursday, August 15th at 1:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Length of the Contract

The contract resulting from this IFB will be for FIVE (5) years.

Background

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UDC is seeking a 5-year contract to provide clear vinyl correctional mattress ticking to protect mattresses from wear and tear and to prevent the concealment of contraband items at the Utah State Prison in Draper, UT and the Central Utah Correctional Facility in Gunnison, UT.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the Utah Department of Corrections is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #DS20017. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

After the bids have been evaluated, the vendor with the lowest bid will be contacted to provide a product sample which meets the requirements and specifications listed in the Scope of Work which will be sent to the following address. The sample will be tested to verify that it passes the internal fire testing requirements of UDC's Safety Office. The lowest bidder will deliver the sample product within a week of notification. The sample will not be returned to the vendor. If the product meets the testing requirements after the testing has been completed, an official award notification will be made.

Samples will be due to the Utah Department of Corrections at the following address:

The Utah Department of Corrections/Finance Attention: Susan Stengel 14717 S Minuteman Dr.

Draper, UT 84020

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

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Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains a detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: State of Utah Standard Terms and Conditions

4. Attachment B: Utah Department of Corrections' Standard Terms and Conditions

5. Attachment C: Scope of Work

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2 Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

30 September 201930 September 2019 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=ex1Y%2FSbOeFqcx6Cv8PPmnZLdqoE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=ex1Y%2FSbOeFqcx6Cv8PPmnZLdqoE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=9Dx5BUXuZnV82GN8DqBk4FbG6p4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=9Dx5BUXuZnV82GN8DqBk4FbG6p4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-833424639Attachment%20A%20-%20State%20of%20Utah%20Terms%20and%20Conditions%20for%20Goods.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=QURhC0nkLFuNXcwUKANDOqjLi%2F8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-833424639Attachment%20A%20-%20State%20of%20Utah%20Terms%20and%20Conditions%20for%20Goods.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=QURhC0nkLFuNXcwUKANDOqjLi%2F8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-833426006Attachment%20B%20-%20Utah%20Department%20of%20Corrections%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=kKTVq9QrA9Lbg8KmjlQpspcqDjU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-833426006Attachment%20B%20-%20Utah%20Department%20of%20Corrections%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=kKTVq9QrA9Lbg8KmjlQpspcqDjU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-833425631ATTACHMENT%20C%20-%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=9oi4QKnt%2Ff%2B4y6IvEuHLFyd13m8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/774182-833425631ATTACHMENT%20C%20-%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1632927185&Signature=9oi4QKnt%2Ff%2B4y6IvEuHLFyd13m8%3D

1.3

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.5 Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

Group 3: Mandatory Minimums

3.1 Bidder confirms that they are able to provide clear vinyl correctional mattress ticking as defined by the Scope of Work (Attachment C)?

3.2 Bidder confirms that they have uploaded a copy of their business license in accordance with the Scope of Work (Attachment C) section XI requirements?

3.3 Bidder confirms that they are willing to relocate services from the Draper site to the new prison facility in North Salt Lake, UT?

3.4 Bidder confirms that they have submitted pricing information and estimated delivery lead time?

3.5 Bidders acknowledge that they will send in a sample for testing if they are the lowest bidder.

Group 4: Vendor's Submission

4.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Mattress Ticking 1 RL - Roll

Service Line Items Service Line Items

There are no Items added to this event.