762-24-101-FCA_RFP_Questions_ - Answers 08112026 - ATTACHMENT 8.xlsx
XLSX spreadsheet 29 KB Posted
- Solicitation number
- 36C77026R00060004
About this file
This file is a Questions and Answers (Q&A) document addressing contractor inquiries regarding the Tucson CMOP Construction project, a Design-Bid-Build federal construction solicitation issued by the Department of Veterans Affairs Veterans Health Administration.
The Q&A clarifies critical project requirements across multiple disciplines including HVAC controls integration with existing Johnson Controls Metasys Building Automation System (BAS), electronic security systems integration with Software House CCURE 9000 access control and Bosch intrusion detection platforms, generator and fuel tank BACnet integration with complete point lists, roofing replacement with full membrane removal and tapered insulation (no recovery systems acceptable), structural modifications including retaining walls and elevated platforms, and comprehensive electrical, mechanical, and plumbing work. Key staffing clarifications confirm that a full-time Site Safety and Health Officer (SSHO) is required and may be a subcontractor employee; the project superintendent may serve dual roles as Quality Control Manager if qualified; specialized engineers are required to support the QC System Manager but need not be present for all work; and no additional technical narratives beyond key personnel qualifications are required for proposals. The document specifies that existing utility information is complete and reflected in drawings, unknown differing site conditions are handled per FAR 52.236-2, temporary facilities space is provided per attached site plan, all known hazardous materials have been surveyed (asbestos sampling report attached), commissioning is VA-contracted through the A-E of record, contractor is responsible for all third-party coordination and utility fees, and a temporary 1,000 KW generator with 1,000-gallon fuel tank is required. Contractors must obtain PIV badges and background clearance for BAS access, provide all necessary software licenses and upgrades, and coordinate all work through the VA Contracting Officer. The project maintains facility operations during construction with work coordinated to avoid overnight hours and requiring network restoration one hour before production activities.
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Questions
| Question Number | Contractor | Question Text | Comments | Note |
| 1 | Capex | Specification Section 01 35 26, Part 1.9-A states that the SSHO shall be full time with no other duties. Will the VA confirm that a full time SSHO, with no other duties, will be required for this project? | A full time SSHO is required for this project. | |
| 2 | Capex | Specification Section 01 45 00, Part 1.4-B indicates that the CQC System Manager may have duties as the project Superintendent. Will the VA confirm that the Contractor’s Superintendent, if duly qualified, may also serve in the role of CQC System Manager? | The superintendent may serve as the CQC System Manager, if they are qualified. Please reference 01 45 00 1.4-D for additional requirements. | |
| 3 | Capex | Specification Section 01 45 00, Part 3.4-A & C requires the Contractor to retain additional specialized professional individuals who must be present at all times during work in these individual’s specific area of responsibility. For this project, this requirement would mean the Contractor must retain a Civil Engineer, an Architect (or Const. Professional with 5 years’ experience), a Mechanical Engineer, a Structural Engineer, an Electrical Engineer, and possibly an Environmental Engineer, all to be physically present onsite at all times during activities in their respective areas of responsibility. Since the hiring all of these Architects/Engineers, and having them onsite during any work taking place in their respective areas of expertise, will add significantly huge costs to this project, will the VA clarify whether this will be a requirement for this project? | The contractor is responsible for establishing and maintaining an effective quality control system, and submitting a quality control plan to the VA. Work will not be permitted until VA accepts the quality control plan. The specialized personnel are required to support the CQC System Manager where applicable. VA will not dictate when and where specialized personnel are required, but will hold the project superintendent responsible for the quality of work. | |
| 4 | Capex | Will the VA clarify whether the existing physical access controls are Softwarehouse CCURE9000 as the existing platform? | The existing PACS software is Software House CCURE 9000, v3.00.2. New devices, card readers, shall be compatible with the existing system. | |
| 5 | Capex | Will the VA clarify whether the CCURE9000 licenses are existing or will be VA furnished if required? | CCURE 9000 licenses are not required by the contractor. | |
| 6 | Capex | If the CCURE9000 licenses are not existing or VA furnished, will the VA provide the serial number and a letter of authorization in order to obtain a quote for licensing? | VA is providing licenses. | |
| 7 | Capex | Specification Section 01 91 00, Part 1.8-C indicates that the Commissioning Agent (CxA) will be hired by the Va under a separate contract. Will the VA confirm that the CxA will be hired by the VA and that this will not be a cost to the Contractor? | VA is hiring the commissioning agent through the A-E Designer of Record. | |
| 8 | West Point | Confirm whether the existing BAS platform is Johnson Controls (Metasys) or other manufacturer, and whether the new HVAC controls shall match and integrate with the existing system. | This facility’s existing direct-digital control (DDC) system is manufactured by JCI Metasys. The existing system’s top-end communications is via Bacnet. The ECC and controllers were installed in 2024-2025. The front end is currently being installed and the system is under warranty. Any mechanical controls provided by the contractor shall integrate with the existing system. | |
| 9 | West Point | Clarify if the HVAC controls scope is intended to expand/modify the existing BAS or replace existing controls in the affected areas. | • HP-19 is a new unit that requires new controls. HP-18 is existing and does not require new controls. Both require commissioning and testing, adjusting, and balancing. |
• Although the compressors were removed from the bid alternates, the controls on M-701 remain in scope and shall be included in the offers.
| 10 | West Point | Provide a comprehensive list of new and existing HVAC equipment requiring DDC controls, including identification of equipment that will retain existing controls versus equipment requiring new or modified controls. | See #9. |
| 11 | West Point | Provide control sequences, complete point lists, or any additional control documentation necessary to fully define the scope of HVAC controls beyond the diagrams currently shown in the drawings. | See #31. |
| 12 | West Point | Clarify which existing control devices, panels, and wiring are to be removed versus those to remain and be reused. | Refer to the electrical sheets. None are to be removed. |
| 13 | West Point | Confirm if access to the existing BAS front -end, backend, and programming environment will be provided to the contractor. | Yes, access will be provided. The system is on the VA network. Therefore, the contractor individual(s) needing access must obtain a PIV badge and go through a background check process. |
| 14 | West Point | Clarify responsibility for providing required BAS licenses, software upgrades, and database modifications. | Contractor is responsible for any licenses, software upgrades, and database modifications necessary. |
| 15 | West Point | Confirm the scope of commissioning for HVAC controls, including responsibility for functional performance testing (FPT), point-to-point testing, and system-level validation. | Please reference the contractor resonsiblities versus the commissioning agent's responsiblities in 01 91 00. VA will contract with a commissioning agent through Spur Design, the A-E of record. |
| 16 | West Point | Clarify required integration/interface between HVAC controls and other systems (fire alarm, electrical, generator system, etc. ). | • See the Mechanical sheets and response to #31. |
• No fire alarm integration.
| 17 | West Point | Confirm if there are any manufacturer or vendor restrictions for HVAC controls, and if “approved equal” systems will be accepted. | The controls must be compatible with the existing JCI Metasys architecture. There are no restrictions on hardware. |
| 18 | West Point | Clarify division of responsibility between mechanical contractor and controls contractor for field devices and wiring. | General contractor's discretion. |
| 19 | West Point | Confirm whether the existing BAS has sufficient capacity (controllers, point count, and licensing) to accommodate additional devices. | See #14. Contractor must plan to provide additional capacity to accommodate new points. |
| 20 | West Point | Confirm the existing electronic security system platform (manufacturer , software and version ) and whether new work shall match and integrate with the existing system. | See #s 4-6. |
| 21 | West Point | Confirm whether integration to the existing security system will be performed by the contractor or by the Owner / existing system provider. | Contractor is responsible for integration. |
| 22 | West Point | Confirm if there are manufacturer/vendor restrictions for electronic security systems, and if approved equal systems will be accepted. | See #s 4-6. |
| 23 | West Point | Clarify scope of electronic security system work, including new devices, devices to be relocated, and existing devices to remain. | See the Telecom, TY Sheets. |
| 24 | West Point | Clarify required interfaces between security systems and other systems (doors, electrical, fire alarm, etc.). | See the Telecom, TY Sheets. |
| 25 | West Point | Please provide any available information regarding the anticipated project start date, construction schedule, and project phasing to support manpower planning, controls integration coordination, and material lead-time evaluation. | Phasing is identified in the drawings. The contractor is responsible for the schedule. The project is committed for award by September 30. VA cannot commit to specific award or start dates. |
| 26 | Ameritech | Amendment 0001 replaced the referenced 'Attachment X – Past Performance Summary Sheet' with 'Attachment 1 – Past Performance.' |
However, the revised Attachment 1 appears to function as a reference questionnaire/PPQ to be completed by the project owner or reference contact, while the solicitation instructions under Factor 3 still reference a contractor-completed 'summary sheet' containing specific project information and relevancy narrative.
Can the Government please clarify:
a.) Is Attachment 1 intended to replace the contractor-completed Past Performance Summary Sheet in its entirety?
b.) Should offerors submit: a. completed PPQs from references, b. blank PPQ forms, c. contractor-completed project summaries, or d. some combination of the above?
c.) If completed PPQs are required, may CPARS be submitted in lieu of completed questionnaires?
| d.) Will the Government evaluate only the information contained within submitted PPQs, or may offerors also provide narrative project descriptions addressing recency, magnitude, scope, and complexity? | The original past performance requested example projects not a PPQ. Engineering prefers examples of relevant projects with CPARS, not PPQs. The PPQs are unreliable for contractors. Delete the original Attachment 1 - Past Performance and replace with the attached "Past Performance - Proposal Submittal Instructions - 36C25526R0006". Please Note: CPARS may be submitted also. Just follow all instructions as written. This will be Attachment 1. | ATTACHMENT 1 | ||
| 27 | Ameritech | Can the Government please clarify whether proposed Key Personnel may serve in multiple roles as dual hats (e.g., QC Manager and SSHO), provided all stated minimum qualifications are met? Additionally, can the Government please clarify whether Key Personnel must be employees of the prime contractor at time of proposal submission or whether contingent personnel/subcontractor personnel are acceptable. | See #s 1 & 2. |
The QC Manager and SSHO roles are not required to be employees of the prime contractor.
| 28 | Ameritech | Can the Government please clarify the required on-site presence and dedication requirements for the proposed Quality Control Manager and Site Safety and Health Officer (SSHO), including whether these roles must be full-time and dedicated exclusively to this project during active construction. | See #s 1 & 2. |
| 29 | Ameritech | Aside from the resumes and Key Personnel identification required under Factor 2, does the Government intend for offerors to submit any additional technical narrative (e.g., project approach, phasing, outage coordination, or management plans) as part of the proposal? | No additional narrative, only the key personnel qualifications. |
| 30 | Ameritech | Can the Government please confirm whether there are any page limitations or formatting requirements applicable to the technical proposal and past performance submission? | No page limits. |
| 31a | Capex | We request clarification regarding the Generator Control Panel integration into the campus Johnson Controls Metasys BAS, as referenced in HVAC General Note 2, Sheet MP100. |
a. Will the VA clarify if both generators GEN 01 (ETR) and GEN 02 (NEW) will be specified with a factory installed BACnet interface?
b. Will the VA identify which communication interface is specified with the Generator Controls package - BACnet/IP or BACnet MS/TP?
c. Will the VA provide a complete list of exposed BAS points required for integration? See MP100 General Note 2. The contractor is required to provide the new generator with the appropriate BACnet interface to communicate with JCI Metasys. The existing generator and fuel tank are connected to the BAS via BACnet MS/TP. The BAS points are as follows:
Underground Fuel Tank:
Analog Inputs
• Tank Level (%): Percentage of full capacity.
• Tank Level (Inches/Gallons): Real-time volume or depth measurement.
• Fuel Temperature (°F/°C): Monitored via tank probe.
Binary Input Points
• High Level Alarm: Triggered at 90%–95% capacity to prevent overfill.
• High-High Level Alarm (Overflow): Emergency spill prevention limit switch.
• Low Level Alarm: Warning state for generator runtime readiness.
• Low-Low Level Alarm: Critical shutdown level for engine protection.
• Leak Detection Alarm: Secondary containment basin liquid sensor.
• Transfer Pump Run Status: Feedback contact showing pump active state.
• Transfer Pump Fault/Trip: Overload or failure status.
Binary Output Points
• Fuel Transfer Pump Start/Stop: Command output to run fill pump.
• Fuel Inlet Solenoid Valve: Open/close command for gravity or pressurized feed lines.
31b 31 Continued… Generators:
Binary Input Points
• Run Status: Indicates when the engine is actively running (ON/OFF).
• Common Alarm / Fault: General summary fault indicating engine trouble.
• Generator Auto / Manual Switch Position: Confirms if the local control panel is set to automatic mode.
• Engine Fail to Start: Alarm triggered if the generator fails to crank/fire during a power loss.
• Low Oil Pressure Alarm: Critical engine safety warning.
• High Coolant Temperature Alarm: Overheating warning indicator.
• High/Low Battery Voltage Alarm: Starter battery status alert.
• Generator Switchgear / Breaker Closed: Status of the main generator output breaker.
Analog Input Points
• Output Voltage (L-L and L-N): Real-time electrical potential (Volts AC).
• Output Current (Amperage - Phases A, B, C): Current load per leg (Amps).
• Frequency: Output electrical frequency (Hz, typically 60Hz).
• Total Power (KW and KVA): Real and apparent power output.
• Engine Run Hours: Total lifetime run hours for maintenance tracking.
• Coolant Temperature: Actual engine temperature reading (°F or °C).
• Oil Pressure: Actual oil pressure measurement (PSI or kPa).
• Fuel Tank Level: Percentage of fuel remaining in the sub-base tank.
32 Capex We request clarification regarding the Leak Detection Control Panel integration into the campus Johnson Controls Metasys BAS, as referenced in HVAC General Note 3, Sheet MP100.
a. Will the VA clarify if the leak detection system will be specified with a factory installed BACnet interface or a binary alarm output for discreet connection into existing BAS?
| b. Will the VA clarify if a BACnet interface is included, please specify the communication protocol to be provided with the leak detection system: BACnet/IP or BACnet MS/TP? | See #32. The contractor is required to provide the Leak Detection Control Panel with the appropriate BACnet interface to communicate with JCI Metasys. The existing generator and fuel tank are connected to the BAS via BACnet MS/TP. | |||
| 33 | Parker-OCS JV | Mechanical: Please provide the name of the controls contractor or controls service provider currently maintaining the building automation system for this facility. Additionally, please provide the appropriate point of contact, including name, phone number, and email address, for coordination related to controls access, programming, system integration, point verification, graphics, startup, testing, and commissioning requirements. | See #8. The JCI point of contact is: |
Bharat Malik Account Executive
Johnson Controls – Tucson Building Solutions North America 3700 East Columbia Street Tucson, AZ 85714
C: +1 (520) 730-7485 P: +1 (520) 407-4010 24/7 Service: 866-854-4772 bharat.malik@jci.com
| 34 | Parker-OCS JV | Can core cuts be provided? | None available. |
| 35 | Parker-OCS JV | Roofing: Are all areas structurally sloped or is tapered insulation required? | Roof is flat, provide tapered insulation. |
| 36 | Parker-OCS JV | Roofing: Is the intent to remove the existing roofing? | Reference note 2.10 on Sheet AD121 - all roofing to be removed. The facility must remain operational during the roof replacement. |
| 37 | Parker-OCS JV | Roofing: Is a layover acceptable on this project, may the building only have (1) one roof on it? | Reference Note 2.10 Sheet AD121 - hatched area indicates the entirety of the membrane roof and associated items to be removed. Additional roofing or layoever to existing roof is not acceptable. The facility must remain operational during the roof replacement. |
| 38 | Parker-OCS JV | Roofing: The use of 60 Mil TPO membrane is called out in specs and a 10-year warranty. A 20-year warranty can be obtained on this project with 60 Mil. Does the government not want the extended warranty? | Warranty as defined by VA per their specifications is the minimum; no exceptions if additional warranty time can be obtained or is standard with a specific TPO system. |
| 39 | Parker-OCS JV | Roofing: Can a roofing wage be supplied on this project? | Shown in Residential but not Building. The Wage Determination used are the only classifications that shall be used. |
| 40 | Parker-OCS JV | Roofing: Is XPS insulation not the normal insulation on roofing projects. Is polyiso acceptable, may the roof be torn off? | Rigid insulation must meet roofing manufacturer requirements for installation; additionally the roof system must meet the required R-value as shown on GI001. |
| 41 | Parker-OCS JV | Roofing: Please confirm whether the Contractor may submit an alternate approach for Bid Alternate #2 roofing work utilizing an alternate single-ply roofing system and/or roofing recovery approach in lieu of the specified roofing replacement system, provided the proposed system maintains compliance with the project performance requirements, warranty requirements, manufacturer requirements, wind uplift requirements, and all applicable code and VA criteria. | Only a new system will be acceptable; recovery of the existing roof is not acceptable. |
| 42 | Parker-OCS JV | Bid Alternate #3 Scope Boundary Clarification: Please clarify the complete scope boundaries associated with Bid Alternate #3 – Air Compressors and Dryers. Specifically, please confirm whether the alternate includes all associated demolition, air compressors, dryers, electrical feeders and branch circuitry, disconnect switches, compressed air piping modifications, condensate piping, controls integration, BAS integration, startup and commissioning activities, temporary compressed air service during cutover, and all associated supports, pads, and appurtenances required for a complete and operational system. Additionally, please confirm which specification sections and drawing sheets are excluded from Bid Alternate #3 pricing requirements. Concern: The current bid documents distribute portions of the compressor scope across multiple disciplines without clearly defining final scope ownership, creating potential bid inconsistencies. | • The alternate included all work related to the compressed air system as shown on AD121 Note 2.46, AE121 Note 7.190, PJ100, P-601, ED101 Note 2, EP101 Note 19, E-500 Note 19, and E-601 Note 19. The non-applicable spec section is 22 15 00. |
• The mechanical controls shown on M-701 Detail 2 are still included in the scope and contract.
43 Parker-OCS JV ESS Integration Scope and Existing Platform Requirements: Please clarify the extent of contractor responsibility for integration into the existing VA ESS systems, including the IDS, SCC, intercom systems, access control infrastructure, and associated network infrastructure. Please provide the existing platform manufacturers, software versions, available system capacities, and available licensing information. Additionally, please confirm whether the contractor is responsible for any required software upgrades, server upgrades, licensing expansion, head-end replacement, network switch upgrades, cybersecurity compliance modifications, or database expansion required to support the new work. Concern: The specifications require integration into existing systems but do not define existing infrastructure capacity or limits of contractor responsibility for system expansion. • The Computer Room, 127, and Telephone Room, 130, are located in Grid 8-9 and A-B.
• See specifications 28 13 00 and 28 16 00 that requrie all new equipment and devices shall match and be compatible with the existing system.
• PACS is Software House CCURE 9000, v3.00.2 PACS.
• IDS utilizes a Bosch control panel.
• The intercom system are Aiphone IX-DV Door Stations and Aiphone IX-MV7-W Video Answering Stations.
• The contractor shall include all equipment, cabling, pathways, programming and ancillary equipment (i.e. licensing) to provide a turn-key expansion of the existing electronic security systems.
44 Parker-OCS JV Temporary Power and Generator Cutover Requirements: Please clarify the temporary power requirements associated with generator and emergency electrical system cutovers. Specifically, please confirm the required temporary generator capacity, responsibility for temporary generators and fuel, maximum allowable outage durations, required operational continuity expectations, required temporary distribution equipment, sequencing requirements for cutovers, and whether after-hours or weekend work should be anticipated to complete these activities. Please also confirm whether temporary cooling or temporary operational support systems are required during outage periods. Concern: The drawings require maintaining operational emergency systems during replacement activities but do not define temporary system requirements or outage limitations. • The temporary generator must be the same capacity as existing: a 1,000 KW, 480Y/277V, 3 Phase, 4 Wire with a 1,000 gallon fuel tank.
• Standard working hours for the facility are generally aligned with first and second shift operations. First shift is approximately 0500 to 1530, and second shift is approximately 1330 to 0000.
• Off-hours work is defined as weekends. VA cannot support overnight hours between 0000 and 0500. Work that has the potential to impact operations, including outages, is expected to be performed during the weekends. Network connectivity must be fully restored not less than one hour prior to the start of production activities.
• Final scheduling of all work activities, including any required off-hours work, shall be coordinated with and approved by the COR, as operating conditions, overtime, and mission requirements may require adjustments.
• Temporary cooling is not noted or required.
45 Parker-OCS JV Existing Utility Information and Differing Site Conditions: Please provide all available existing utility information and as-built documentation associated with underground electrical systems, telecom systems, existing fuel systems, storm drainage systems, domestic water systems, ductbanks, and other existing site utilities within the project area. Additionally, please confirm whether all known utilities are shown within the bid documents and whether unknown underground utility conflicts encountered during construction will be treated as differing site conditions. Concern: The project includes substantial underground work adjacent to active facility infrastructure with limited existing utility documentation provided. • All known underground utilities are shown are the drawings.
• Unknown/differing site conditions are handled in accordance with FAR clause 52.236-2.
| 46 | Parker-OCS JV | Temporary Facilities, Laydown Areas, and Utility Availability: Please clarify the contractor’s temporary facilities requirements and available site accommodation for the project. Specifically, please confirm whether designated laydown areas, staging areas, contractor parking areas, office trailer locations, or interior building space will be made available for contractor use during the project. Additionally, please clarify contractor responsibilities associated with temporary fencing, temporary power, temporary plumbing, temporary communications, temporary sanitary facilities, and utility usage associated with temporary facilities and trailer operations. Concern: The contract documents do not clearly define available contractor staging areas, trailer locations, utility availability, or temporary facility requirements necessary to support project operations at the active facility. | • Attached is a site plan that shows space that will be available to the contractor. The PDF is entitled "762-24-101 FCA Contractor Space". | ||
| • Available temporary utilties are limited to the electrical room and in accordance with Spec section 01 00 00 1.15. | ATTACHMENT 4 | ||||
| 47 | Parker-OCS JV | Hazardous Materials Surveys and Owner Responsibility: Please provide all available hazardous material surveys associated with the project area, including asbestos-containing materials (ACM), lead-based paint (LBP), PCB-containing materials, mold, or other hazardous materials surveys. Additionally, please confirm owner responsibility for existing hazardous materials abatement, remediation, or disposal not specifically identified within the project scope. Concern: The current bid documents do not clearly establish whether hazardous material surveys have been completed for all affected project areas or whether concealed hazardous materials encountered during construction are considered outside contractor scope. | As note in the solicitation, there are NO known hazardous present in the construction area. Attached is an asbestos sampling report of the roof. The PDF is entitled "Tucson CMOP Asbestos Roof Sampling Supplemental Report". | ATTACHMENT 5 | |
| 48 | Parker-OCS JV | Design Responsibility and A/E Coordination Requirements: Please clarify the contractor’s design responsibilities, if any, associated with this Design-Bid-Build project delivery method. Specifically, please confirm whether the contractor is responsible for any delegated engineering, deferred submittal engineering, system engineering, or design modifications beyond standard coordination and installation activities. Additionally, please clarify the required communication protocol and coordination procedures between the contractor, the Owner, COR, and the project A/E team for technical questions, field conflicts, proposed modifications, and construction clarifications. Concern: The contract documents contain broad coordination and operational language; however, the limits of contractor design responsibility and required communication procedures with the A/E team are not clearly defined. | • Delegated design for items specific to fire alarm, structural steel, and seismic restraints are noted in the drawings and specifications as the responsibility of the Contractor. |
• All communication and coordination between the contractor and the Owner (VA) or A-E, Spur, will be through the VA COR.
| 49 | Parker-OCS JV | Project Staffing Requirements – Superintendent, Quality Control, and SSHO Roles: Please clarify the minimum required staffing structure for the project relative to the Superintendent, Quality Control Manager, and Site Safety and Health Officer (SSHO) positions. Specifically, please confirm whether these roles are required to be staffed by separate dedicated individuals for the duration of the project, or whether qualified personnel may perform multiple roles concurrently were compliant with project requirements and applicable regulations. Concern: The contract specifications establish requirements for dedicated safety oversight personnel and indicate that the SSHO shall be separate from the Superintendent and/or Quality Control Manager. Clarification is requested to confirm the minimum required staffing structure applicable to this project for bidding purposes. | See #s 1, 2, and 27. |
| 50 | Parker-OCS JV | Existing System Deficiencies and Retrofit Responsibility: Please confirm that the contractor’s scope is limited to the work specifically identified within the contract documents and directly associated system modifications required for integration of the new work. Please further confirm that correction of pre-existing deficiencies, undocumented code violations, degraded existing infrastructure, or unrelated deficiencies discovered within existing systems shall be considered outside contractor scope unless specifically identified within the contract documents. Concern: The contract documents require integration into multiple existing building systems within an active existing facility. Clarification is requested regarding responsibility for correction of existing system deficiencies encountered during construction | The scope is defined by the contract documents. The Contracting Officer is the only one with authority to change the scope and contract. If the contractor has a change request or dispute then follow the appropriate FAR and VAAR clauses, such as VAAR 852.236-71 and 852.243-70. Contractors shall follow instructions as outlined on the specifications and drawings. If there is a difference of quantity, the Contracting Officer may negotiate a modifications by using the cluases and previously cited. |
| 51 | Parker-OCS JV | Extent of Demolition and Restoration Requirements: Please clarify the required extent of demolition, patching, and restoration associated with removal and replacement activities for electrical, mechanical, ESS, and site utility work. Specifically, please confirm whether patching and restoration is limited to areas directly impacted by the new work and whether full-area replacement or upgrade of adjacent existing finishes, systems, or infrastructure is required where not specifically indicated within the contract documents. Concern: The project includes modifications to existing operational infrastructure and finishes; however, the limits of required restoration associated with demolition and retrofit activities are not consistently defined throughout the contract documents. | See #49. |
| 52 | Parker-OCS JV | Phasing and Partial System Availability Requirements: Please clarify whether existing systems impacted by phased construction activities are required to remain fully operational at all times during construction, or whether partial outages and phased shutdowns will be permitted in coordination with the VA. Additionally, please confirm whether temporary systems or bypass systems are required to maintain operations during phased work activities. Concern: The project involves modifications to active facility infrastructure and integrated systems; however, acceptable phased outage conditions and operational continuity requirements are not fully defined. | See Spec section 01 00 00 1.6. |
| 53 | Parker-OCS JV | Existing As-Built Accuracy and Verification Responsibility: Please confirm whether the existing drawings and as-built documentation included within the contract documents are considered reasonably accurate for bidding purposes. Additionally, please clarify contractor responsibility for redesign, rerouting, reconstruction, or additional work resulting from undocumented existing conditions differing from the provided documents. Concern: The drawings and specifications reference field verification requirements and existing conditions that may not have been fully verified during design. Clarification is requested regarding contractor responsibility for undocumented existing conditions and deviations from existing as-built documentation. | • All known existing conditions are accurately reflected in the drawings. |
• Unknown/differing site conditions are handled in accordance with FAR clause 52.236-2.
| 54 | Parker-OCS JV | Scope Responsibility for Utility Company and Third-Party Coordination: Please clarify contractor responsibilities associated with coordination, permitting, fees, shutdowns, inspections, and testing required by utility providers, third-party agencies, AHJs, telecommunications providers, or other external entities associated with the project work. Concern: The contract documents reference coordination with existing infrastructure and operational systems; however, the limits of contractor responsibility for third-party coordination, fees, and utility involvement are not fully defined. | All are the responsibility of the contractor, if required. GI001 Local Codes and Specs 01 57 19 and 02 41 00 state the parameters. | |
| 55 | Parker-OCS JV | Extent of Contractor Responsibility for Existing System Compatibility: Please confirm that the contractor shall not be responsible for replacement, upgrade, or modification of existing owner systems, equipment, software, infrastructure, or components found to be incompatible with the new work unless specifically identified within the contract documents. Concern: The project requires integration into multiple existing systems and infrastructure components; however, the bid documents do not fully define responsibility for existing system incompatibilities discovered during construction or commissioning. | Same response as #49. | |
| 56 | Parker-OCS JV | Special Inspection and Testing Responsibility: Please clarify responsibility for all required special inspections, testing, third-party inspections, and associated reporting required for the project. Specifically, please confirm which inspections and testing services will be owner-retained versus contractor-retained, including scheduling responsibilities, reporting requirements, failed test retesting responsibilities, and required coordination procedures associated with special inspections and material testing activities. Concern: The project includes structural, electrical, site, and utility-related construction activities that may require special inspections and testing; however, the contract documents do not clearly establish responsibility allocation for these services and associated coordination requirements. | All testing and inspections are the responsibility of the Contractor except for commissioning activities as defined in Section 01 90 00; refer this Section, part 1.9 for VA responsibilities, part 1.10 for Contractors' responsibilities. | |
| 57 | Parker-OCS JV | Existing Lightning Protection System Requirements: Please clarify the project requirements associated with the existing lightning protection system located on the roof and associated rooftop equipment. Specifically, please confirm whether modifications, removal, temporary protection, reinstallation, recertification, testing, or expansion of the existing lightning protection system are required as part of the project scope, including any work associated with new rooftop equipment, generator systems, fuel systems, or roofing activities. Additionally, please confirm whether the existing lightning protection system is required to remain active throughout construction and whether third-party inspection, UL recertification, or manufacturer certification is required upon completion of the work. Contractor Concern: The drawings and specifications identify rooftop and site modifications in areas containing an existing lightning protection system; however, the full extent of contractor responsibility for protection, modification, restoration, and recertification of the existing system is not clearly defined within the contract documents. | The drawings note that all existing lightning protection shall remain, and to remove and reinstall during roof replacement. If any lightning protection components, such as cabling or terminals, are damaged during the roof work, then the contractor is responsible for repair or replacement. Reconnection to the existing system will not require recertification. | |
| 58 | Parker-OCS JV | Past Performance Questionnaires: Can PPQ’s from a past project be used in lieu of the form provided in cases where we are unable to contact the agency again? Concern: It is not always easy getting government agencies to do repeated tasks such as providing multiple PPQs for the same project. | Related to protest. | |
| Engineering says Yes. | ATTACHMENT 1 | |||
| 59 | Parker-OCS JV | Past Performance Questionnaires: Can CPARs be used in lieu of PPQs Concerns: It is not always easy getting government agencies to do repeated tasks such as providing multiple PPQs for the same project. | Related to protest. | |
| Engineering says Yes. | ATTACHMENT 1 | |||
| 60 | Parker-OCS JV | Roofing: In the act that a full tear off is the required system of approach, the existing through deck screws will need to be removed. This can create fine particle debris to fall through the holes where existing screws were located. Is the VA concerned about any open ceiling areas where contamination could occur under this scenario? | See #s 36 & 37. | |
| 61 | Walsh | Where is temp location for the trash compactors? | No temp location. Per GI000, Phase 1 includes constructing the new loading dock extension so the trash compactors can be relocated. | |
| 62 | Walsh | Is the temp three-phase electric in our scope or work? | See #44. | |
| 63 | Walsh | The "original" set of plans one of the roofer subs has is dated 9/19/2025 and it is just the TI scope.; link on sam.gov the plans are dated 4/25/2025 and has the reroof alternative; please clarify which set of plans to bid off of. | The posted plans are dated 4/25/2025. | |
| 64 | Walsh | Is there any painting scope on the new asphalt -lanes, curbs? | Negative | |
| 65 | Walsh | Will there be a designated lay down area for this project? | See #45. | |
| 66 | Lara's | Can 12" solid grouted CMU walls be used in place of the 12" CIP wall shown in Detail 9 on Sheet SB301? | CMU substitution will be considered provided new analysis and calculations show the proposed substitution meets or exceeds the loading requirements of the original CIP retaining & support wall. However, substitutions will be evaluated during the submittal process and not prior to bid. | |
| 67 | Lara's | Can 8" solid grouted CMU walls be used in place of the 8" CIP wall shown in Detail 11 on Sheet SB301? | See #66. | |
| 68 | American Convoi | Drawing SB101, Level 1 Enlarged Plan, Foundation Plan Notes 19 states ‘New Elevated Metal Ramp by Contractor, See Arch.’. Drawing AS102, Architectural Enlarged Site Plans, Keynote 5.29 states ‘Elevated Metal Platform. Dimensions and Elevations to be Field Verified, See Structural Drawings’. Please provide dimensions of the platform and ramp for bidding purposes. | See details and elevations on AS101 for dimensions not shown on AS102. | |
| 69 | American Convoi | Drawing AD121, Demolition Roof Plan, Keynote 2.10 states ‘Remove existing MOD-BIT membrane, flashing, cover board, and rigid insulation to deck. Does this building currently have an existing roof warranty? Please provide the contact information to the contractor with the roof warranty. | No existing warranty. | |
| 70 | American Convoi | Drawing FA001, Fire Alram General Notes, Legend, and Diagrams, is showing an existing fire alarm control unit. Please provide the current fire alarm system and contact information for the fire alarm contractor. | • See note 3 on the Fire Alarm Riser Diagram on FA001. |
• The current fire alarm contractor is Firetrol Protection Systems, Inc. Their email is infotuc@firetrol.net, and phone is (520) 888-0640.
| 71 | American Convoi | Specification 28 13 00, Physical Access Control System, is required on this project. Does the current building have an existing access control system? Please provide the current access control system and contact information for the access control contractor. | See #s 4 and 33. | ||
| 72 | American Convoi | Specification 28 16 00, Intrusion Detection System, is required on this project. Does the current building have an existing intrusion detection system? Please provide the current intrusion detection System and contact information for the intrusion detection contractor. | See #s 33 and 43. | ||
| 73 | American Convoi | Specification 25 10 10 is requiring Advanced Utility Metering System. Please provide the current advanced utility metering system. | The current VHA system operates on Schneider Electric StruxureWare Power Monitoring Expert. | ||
| 74 | American Convoi | Provide location of head end equipment. Sheet TY601 shows Computer Room 127 but the drawings do not show the location of this room. | See attached floor plan entitled "Tucson_CMOP-Floor_Plan-01.24.2020". The distance from finish floor to ceiling is approximately 25 feet. | ATTACHMENT 6 | |
| 75 | American Convoi | Do these devices require horizontal home run conduit raceway back to head end equipment? If so, how many and what size conduit will be required per device? | Coordinate with manufacturer's recommendations. | ||
| 76 | American Convoi | Does all overhead low voltage wire need to be in conduit? | See sheet TY501 and specifications. | ||
| 77 | American Convoi | Drawing Number TY501 Detail 1 Dual-Authentication (PIV & PIN Code) Card Reader Mounting Detail is calling for a 1 ¼” rigid galvanized steel conduit to run under the existing slab on grade. Please provide demolition location, concrete patch back location, and concrete patch back detail with doweling requirements | See sheet TS001. Detail 1 on sheet TY501 applies to exterior devices. | ||
| 78 | American Convoi | Need concrete footing details for each type of bollard. | • Coordinate the new FS30 fixed type with the manufacturer. | ||
| • Attached, file entitled "Combined-bollard-cut-sheets-12-21-23", are the footing details for the reused bollards that are VA provided and contractor install. | ATTACHMENT 7 | ||||
| Site Visit Sign-In Sheet and Site Visit Agenda | ATTACHMENTS 2 AND 3 |
File details come from the government source that posted it. Updated .