AMD 01 - 8(a) MACC - Pre-Proposal Conference Slides (redacted).pptx

8(a) MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

Solicitation: 75N99023R00003

Pre-Proposal Conference RTP Facilities Management Branch

Office of Research Facilities

Agenda Welcome and Introductions Background of Research Triangle Park (RTP) General Information about Solicitation Section L&M Important Dates (RFI and Proposal Due Date) Seed Project Scope of Work Site Visit for Seed Project Questions?

- We will go through everything in the Agenda up through the information about the campus, then have a period at the end for questions that haven’t already been asked, then we will have the site visits for the task orders in the solicitation, and last for anyone interested we will have a general tour of the campus

- Feel free to ask questions throughout the presentation, there are a couple of sections where there are multiple slides that go together so I will say after the next x slides I will take questions. Otherwise I will ask if anyone has questions after I go through the information on each slide.

Bldg.

NIEHS Property Boundary

NIEHS Buildings

To Bldg.110

Building 102 Lot North Lot

NIEHS Parking Areas

Parking while visiting Bldg. 105 and 106 is at the Bldg. 102 Parking Lot

General Site Information

Building Descriptions David P. Rall Building (Bldg. 101) Scientific Research (labs, vivarium) and Administration Modules: A, B, C, D, E, F & MRI Building 102 Facilities Engineering and Maintenance Building 103 Document Storage Building 104 Storage Warehouse and Computer Room Central Utility Plant (Bldg. 105) Chilled water and High temp hot water production

Building Descriptions (cont.)

Building 106 Waste Incinerator Building 107 Electrical substation and medium-voltage distribution Building 108 Waste Holding Facility Clinical Research Unit (Bldg. 109) Outpatient clinical trial NZE Warehouse and Distribution Center (Bldg. 110) NIEHS central receiving, storage, and delivery

Example of Typical Spaces Laboratory Spaces

(Redacted Interior Pictures)

Example of Typical Spaces Interstitial Spaces

General Information about Solicitation 8(a) Competitive Set-Aside not to exceed $49,999,999 Est. PoP: March 2023 – March 2028 (1 Base Year + 4 Option Years) Task Orders will be for Construction only services and Design-Build services Funding will be obligated at the task order level MACC holders who do not receive seed project award will receive a task order for the minimum guarantee of $2,000

I wanted to go over some general things from the solicitation that maybe get overlooked or general questions that seem to get asked.

If you are mailing your offer, make sure you mail it here to NC. The address is in block 8 (bring up the solicitation). The system generates the main contracting office address as block 7, but I work here. So, make sure you address it to me here in NC. If it gets sent to the MD office then in accordance with FAR 15.208(b) it would be late.

As indicated in Section L, here are the copies of each volume required. On the next slide I have what information is required in the volumes. Do not put everything together, no price information in the management plan, etc. Please review the instructions with regard to page count, spacing, etc. The first thing I do is check the proposals for conformity before starting to do any kind of evaluation. I measure the margins, check the font size, etc. If you exceed the number of pages the excess pages will be returned. If it looks like a competitive advantage was trying to be gained, the proposal will be determined noncompliant. I don’t want to send any pages back or determine anyone noncompliant, so make sure you review the requirements in the solicitation.

One other thing is that I get questions asking about whether firms are eligible to compete/for an award. The SBA is responsible for determining eligibility, so if you have questions associated with whether your firm, team, JV, etc. will be eligible you will want to contact the SBA.

Are there any questions on any of this?

Section L&M Make sure to sign SF 1442 and all amendments in your offer Must be registered in SAM.gov to receive an award Section M:

Factor 1 – Technical Subfactor 1 - Bonding Subfactor 2 - EMR Rating Subfactor 3 - Construction Experience Factor 2 – Past Performance Factor 3 - Price

This slide is showing you how the different volumes identified in Section L match up to the evaluation factors in Section M Contractors shall provide 3 separate volumes. All information for the volume will be included only in that volume. So, there will be no technical or price information in Volume 1, there will be no past performance or price information in Volume 2, and there will be no past performance or technical information in Volume 3.

2nd bullet – We wrote Section L and M so that they would match up with each other. I will show one example on the next slide

Section L&M – Important Due Dates RFI Cut-Off Date:

December 28, 2022 at 2:00pm local time

Proposal Due Date:

January 11, 2023 at 2:00pm local time

Within the Management Plan, some of the paragraphs have essentially one main thing (paragraphs a and b for example). Some of the paragraphs have multiple aspects that all are associated with the same overall area like this one.

This is showing you how the two align between Section L and M The blue from Section L aligns with the blue from Section M. Likewise with yellow and green. Obviously the RFP is not going to be color-coded like this, it is just showing you more clearly how the two sections align with each other in a one-to-one relationship.

Sometimes there will be more wording or number of sentences in Section L or Section M but all of the factors are set up this way. If you do not think they do that is one of the main things you should bring to our attention because this is how you are going to be evaluated and after the proposals are received this isn’t going to change.

Seed Project Overview – C112694 Relocate CMB Offices from D1 to C1 Scope Overview Renovate existing offices spaces in C140, C140A, C142, C142A Demolish existing laboratory spaces in C136 and C138 New office and conference room spaces in C110, C110A, C112, C114, C136, C138, C138A

Seed Project Overview – C112694 Relocate CMB Offices from D1 to C1 Existing Space

Seed Project Overview – C112694 Relocate CMB Offices from D1 to C1 New Work Plan

Seed Project – Pictures of Existing Space C142/C142A C110

Seed Project – Pictures of Existing Space C136/C138 Laboratory Space

Seed Project – Site Visit All contractors attending this site visit must sign in to the provided sign-in sheet All questions must be submitted in writing as RFIs by 12/28/2022 Contractors may take notes during the site visit Verbal Questions and Answers will not be posted online, so please submit these in writing

RFIs must be submitted via email to both addison.miller@nih.gov and eve.vanburen@nih.gov

While probably unlikely, in the event there are multiple combinations that total the same aggregate total for the Government, I will document the different combinations on their own sheet of paper, put them into an opaque container (bag, bowl, etc), and then have someone draw out one of the sheets of paper. This example shows 2 different combinations that total the same aggregate total, but if there were 3, 4, etc. combinations that all had the same aggregate total the Government will draw lots between the 3, 4, etc. combinations.

- I will be adding the language from these last couple slides into Section M, via amendment (not the examples, but the language from the slides), so you will see that included in the 1st amendment

QUESTIONS

Questions – I think I inadvertently left off a final due date for questions associated with the solicitation. All questions (solicitation related, task order related, etc.) are due by COB Tuesday, May 2nd so that we have enough time to answer them and you can incorporate the answers into your proposal. The Government may or may not answer questions submitted after May 2nd.

- I will answer anything I can at this time. If it is specific to the solicitation, for instance a technical question, I am going to ask you to submit it writing so that we can provide the question and answer in a formal amendment. If I can’t answer your question I will find out the answer and provide an answer later.

- After all questions are asked: Now we are going to conduct the site visit for the task orders included in the RFP. After we visit all the locations for the task orders, we will be conducting a general tour of Bldg 101 and the CRU. If you are unfamiliar with our campus and would like a tour you will be able to see the rest of this facility as potential task orders or areas you may be working in. So, if you have not done work here or just want a better idea of the campus, that is something I would suggest you attend as well.

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