RFQ_75N98027Q00071.pdf

RFQ 75N98027Q00071

REQUEST FOR QUOTATION (RFQ) 75N98027Q00071

PCA-ORS-06108 - Laundering and Dry Cleaning Services for the NIH Division of Police

Issued by: Hospital & Lab Support Division (HLS), OƯice of Logistics and

Acquisition Operations (OLAO), OƯice of Acquisition and Logistics Management

(OALM), National Institutes of Health (NIH)

Issue date: November 13, 2026

1. Purpose

The NIH, for the OƯice of Research Services (ORS) Division of Police (DP), requests quotations for laundering, dry cleaning, pressing, repair, and alteration of government-issued police uniforms and related items in Bethesda, Maryland. The work is described in Attachment 01, Statement of Work (SOW).

2. Eligibility

This RFQ is set aside 100 percent for small business concerns. The North American Industry Classification System (NAICS) code is 812320, Drycleaning and Laundry Services (except Coin-Operated). The size standard is $8 million. A quoter must have an active registration in the System for Award Management (SAM) when it submits its quote and at award (FAR 4.203-1(b)). The award will include FAR 52.219-14, Limitations on Subcontracting. Under that clause, the contractor may not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

3. Order Type and Period of Performance

The Government intends to issue one firm-fixed-price (FFP) IDIQ with unit-priced line items and estimated quantities, a base period, four option periods, and an optional extension of services.

CLIN Series Requirement Estimated Period of Performance

Estimated Items

0001-0013 Base Year 12/4/2026 - 12/3/2027 6,025 1001-1013 Option 1 12/4/2027 - 12/3/2028 6,025 2001-2013 Option 2 12/4/2028 - 12/3/2029 6,025 3001-3013 Option 3 12/4/2029 - 12/3/2030 6,025 4001-4013 Option 4 12/4/2030 - 12/3/2031 6,025 5001-5013 6-Month Opt. 12/4/2031 - 6/3/2032 3,015

CLIN Series Requirement Estimated Period of Performance

Estimated Items

Total 33,140

Each CLIN has 13 priced items, listed in Attachment 02, Pricing Schedule.

4. Requirement Summary

The contractor shall provide full performance beginning December 4, 2026. The contractor shall pick up garments at the DP, 31 Center Drive, Building 31C, Bethesda, Maryland 20892, on Monday, Wednesday, and Friday, no later than 12:00 p.m. Eastern Time (ET), and shall deliver cleaned items on the next scheduled delivery day. Standard turnaround is 48 to 72 hours for cleaning and five business days for alterations requiring tailoring. The contractor shall tag and inspect each garment at pickup and notify DP within one business day if an item cannot be serviced. The contractor shall return garments on individual hangers in clear poly covers, provide each DP employee at least two labeled laundry bags, and keep a tracking system showing each item from pickup to delivery. Services are not required on Federal holidays or during Federal facility closures. Work is performed at the contractor’s facility. The contractor shall re-clean at no additional cost any garment that does not meet the SOW standards, and shall credit the invoice for loss or damage under the International Fair Claims Guide for Consumer Textile Products (Attachment 05). Quantities in Attachment 02 are estimates only.

5. Instructions

a. Questions must be emailed to carly.beadle@nih.gov by Wednesday, November 18, 2026, at 5:00 p.m. ET. Include “RFQ 75N98027Q00071 in the subject line. Answers will be issued by amendment on SAM.gov.

b. Quotes must be emailed to carly.beadle@nih.gov by Friday, November 20, 2026, at 12:00 p.m. ET. The Government may decline to consider quotes received after this time.

c. Quotes must remain valid for 60 calendar days after the due date.

d. The pricing schedule (Attachment 02) must be submitted in its native Excel format. All other documents may be in PDF.

6. Quote Contents

Item Submit 1 Completed Attachment 02, Pricing Schedule (Excel)

Item Submit 2 Technical capability statement: facility address; plan for Monday, Wednesday, and Friday pickup and delivery; turnaround capacity; tracking system description; cleaning method for body armor carriers and tactical fabrics

3 Completed Attachment 06, Past Performance Information

4 Unique Entity ID (UEI), SAM registration, and size representation under

NAICS 812320

7. Basis of Award

The Government will issue the award to the quoter whose quote is rated acceptable under both factors below and has the lowest total evaluated price (FAR 12.203(b)). Each factor is rated acceptable or unacceptable, except that past performance may also be rated neutral. A quote rated unacceptable under any factor will not be considered for award. The Government intends to award without discussions and may contact the apparent successful quoter to clarify its quote before award. This paragraph is the evaluation provision for this RFQ and replaces FAR 52.212-2.

Factor 1 - Technical Capability. The quote is acceptable if it does all of the following:

(1) identifies the facility where the work will be performed and shows that the quoter has the equipment to launder, dry clean, press, repair, and alter the items in the SOW;

(2) describes a tracking system that records the items in SOW paragraph 8;

(3) describes cleaning methods for body armor carriers and tactical fabrics that follow manufacturer care instructions;

Factor 2 - Past Performance. The quote is acceptable if it lists at least one contract for laundry or dry cleaning services performed in the last three years and the reference reports that the services met contract requirements. A quote with no relevant past performance is rated neutral and remains eligible for award.

Price. The total evaluated price is the sum of unit price times estimated quantity for every item in CLINs 0001 through 5012. Evaluating option prices does not obligate the Government to exercise any option (FAR 52.217-5). The Government will compare quoted unit prices with each other and with the Government estimate to determine whether the price is fair and reasonable and to identify unbalanced pricing.

8. Pricing

Quoters must complete Attachment 02 according to its Instructions sheet. Enter a firm-fixed unit price to two decimal places for each item in each period. The Government will compute extended prices, and the unit price controls. Unit prices include laundry bags, hangers, poly covers, tracking, pickup and delivery, and insurance. The contractor will invoice monthly for the items serviced at the unit prices. If the Government exercises the option to extend services, the unit prices for CLINs 5001 through 5013 are the same as the unit prices for CLINs 4001 through 4013 (Option Year 4). Quoters must pay at least the wage and fringe benefit rates in Wage Determination (WD) No. 2015-4269, Revision 34 (Attachment 03). The Government will not adjust the price because a quoter priced below these rates.

9. Terms and Clauses

9.1 Clauses Incorporated by Reference. FAR 52.212-4, Contract Terms and Conditions— Commercial Products and Commercial Services, applies to this order. No personal services will be performed. The contractor supervises its own employees. The provisions and clauses listed in Attachment 04 are incorporated by reference with the same force and eƯect as if given in full text, except for the clauses in paragraph 9.2. Full text is available at https://www.acquisition.gov (FAR, including RFO deviations, and HHSAR).

9.2 Clauses Included in Full Text

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through June 3, 2032.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered “issued” when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $3,500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $30,000;

(2) Any order for a combination of items in excess of $45,000; or

(3) A series of orders from the same ordering oƯice within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering oƯice within 2 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 Indefinite Quantity (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and eƯective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract’s ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after June 3, 2032.

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting OƯicer may exercise the option by written notice to the Contractor within the period of performance of the contract, before its expiration.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

52.219-14 Limitations on Subcontracting (Deviation date)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) By submission of an oƯer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded.

When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities.

Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause—

☒ By the end of the base term of the contract and then by the end of each subsequent option period; or ☐ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

10. System for Award Management (SAM) Notice

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting oƯicers will rely on representations from oƯers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

11. Attachments

No. Title 01 Statement of Work 02 Pricing Schedule 03 Wage Determination No. 2015-4269, Revision 34 04 Clauses and Provisions 05 International Fair Claims Guide for Consumer Textile Products 06 Past Performance Information