NIHFACMaintServices 75N98024R00015_ResponsesToQuestions.v3.pdf

NIH Facili�es Maintenance Services 75N98024R00015

Responses to Ques�ons

May 3, 2024

1. Ques�on - I also no�ced that there is a pre-proposal conference scheduled for 18 April 2024.

However, I did not no�ce any other details regarding the conference. If you could provide any addi�onal informa�on, including �me of conference, sign-up procedure, etc. I would greatly appreciate it.

Answer - The program office sponsoring this requirement has only provided the date and �me of the event April 24, 2024, 11:00 am, Bldg.13. The room loca�on will be announced very soon before the 24th.

2. Ques�on - Can you please confirm the date of the pre-proposal conference, The PDF Solicita�on states April 18th and the Word Document, NIGFacMainteSF1449 states April 24th.

Answer – The correct date for the preproposal conference is the April 24th, 2024. The conference shall be April 24th, 2024, 11:00 am at the National Institutes of Health, Building 13 Rm (TBD).

3. Ques�on - We are bidding on Solicita�on # 75N98024R00015. In one document the pre-bid conference is April 18th, and another document is stated April 24, 2024. Can you please tell me the correct date and �me for the pre-bid conference?

1. PRE-PROPOSAL CONFERENCE A pre-proposal conference will be held with prospec�ve offerors at Na�onal Ins�tutes of Health, Bldg. 13 1E81 on April 18, 2024 .

2. PRE-PROPOSAL CONFERENCE- A pre-proposal conference will be held with prospec�ve offerors on April 24th, 2024 11:00 am at the Na�onal Ins�tutes of Health, Building 13 Rm (TBD). The pre-proposal conference will be held for providing informa�on concerning the Government’s requirement which may be helpful in the prepara�on of proposals and for answering any ques�ons which you have regarding this solicita�on.

Answer – The correct date is April 24, 2024.

Ques�on - We are reviewing the RFP, “75N98024R00015 - NIH Facili�es Maintenance Services” and have the following ques�ons:

1. Pre-proposal conference: The date for the conference on the document named, “Sol_75N98024R00015” is April 18th, 2024 without any specific �me and the conference date on the document named, “NIHFacMaintSF1449FINALv” is April 24t, 2024 at 11 AM. Please confirm which date is accurate?

2. Ques�on Submission Date: The date on the document named, “NIHFacMaintSF1449FINALv” is 05/15/2023. Could you please confirm if the year 2023 is a typo and the date remains 05/15/2024 for the ques�ons submission?

Answer: ques�on 1- see answer 1 above. Ques�on 2. May 15, 2024

4. Ques�on: there are Sec�ons L and M in the main solicita�on (pdf) document. There is also Sec�ons L and M in the word NIHFacMaintSF1449FINALv word document. The two aren’t consistent. Can you indicate which should prevail, or deconflict as appropriate?

Answer: A new contract wri�ng system has been established for mandatory usage which generates the main solicita�on. There will be some duplica�ons and some discrepancies between main solicita�on (pdf) and the SF1449. You are advised to let the SF1449 be the prevailing document concerning sec�ons L&M.

5. Ques�on: Date, �me, place of the pre-proposal conference

Answer: The site visit will be held on April 24, 2024, 11:00

Loca�on: 9000 Rockville Pike, Bethesda, MD 20892 Building 13 Room G903 Room Available 10:30am-12:30pm

Note. There are parking meters at the front of Building 13 which may or may not be available.

There is parking at Building 45 and it is a 10 minute walk to Building 13. We will meet at the front of Building 13 which is located by the green block for visitor parking next to Building 53.

6. Ques�on - You men�oned that there are documents that you have emailed to the vendors. Could you please provide the list name of the atachments. We just want to make sure we receive everything..

Answer-atachments- NIH Facili�es Maintenance Schedule of Deliverables, NIH Facili�es Maintenance SOW, NIH Facili�es Maintenance Leased Addi�onal Services 2023 (Excel format),NIH Facili�es Maintenance 2023 Custodial Stats Cleanable Space(Excel format),NIH Facili�es Maintenance Off site Facili�es Inventory Address Loca�on Descrip�on(Excel format), NIH Facili�es Maintenance Janitorial Inventory(Excel format) NIH Facili�es Maintenance SF1449Final, Solicita�on (pdf)

7. Ques�on- Please share with us the current contractor’s name that currently serve the NIH.

What is the current contract price?

Answer- Akima Facili�es Opera�ons, LLC (�a: Sunik, LLC)

8. Ques�on- Can we please have a copy of the CBA?

Answer- No

9. Are all employees under this contract are unionized?

Answer - Yes

10. Ques�on - Please provide instruc�on on bid submission. Do we mail the hard copy and what would be number of copy? Online submission?

Answer – Proposals shall be submited by email aten�on John Best bestj@od.nih.gov.

mailto:bestj@od.nih.gov

11. Ques�on - Will NIH provide parking for the employees? If there’s parking fee, what would be the monthly price?

Answer- NIH provide contractor parking at no expense to service providers with a badge that are on site daily.

12. Ques�on - During the conference, it was told that we should base on the informa�on provided in the SF1449, we just want to confirm that the maximum page requirement for the technical is 75 pages.

Also, will this 75 pages requirement include or exclude table of contents, forms, resumes, or any suppor�ng exhibits?

Answer - The page limit of 75 shall include forms, resumes, or any suppor�ng exhibits, the table of contents will not be counted.

13. Ques�on - Please provide the current contractor’s name.

Answer – See answer to ques�on 7 above.

14. Ques�on Please provide the current monthly price for each of the 5 Room Group and other monthly unit price.

Answer – Not available.

15. Ques�on- Please provide the total yearly contract price of the based period year and the latest Renewal Op�on Year.

Answer – Not available

16. Ques�on Please provide a copy of the latest invoice.

Answer – Not available.

17. Ques�on - This contract is under CBA, please kindly provide copy of the CBA.

Answer – Yes, it is under a CBA. No you may not receive a copy.

18. Ques�on - This contract is under CBA, please kindly provide the name of the union.

Answer - Public Service Employees Local Union 572 LIUNA

19. Ques�on - In order for us to bid this contract accurately and compe��vely, please provide the list of the unionized employee names, their seniority date, and their work schedule.

Answer – This informa�on is not releasable. Please submit your proposal based on the informa�on provided on SAM.gov.

20. Ques�on - Do we submit the proposal in hard copy? If yes, 1 original and how many copies of each

Technical and Business proposal should we submit?

Answer – Submit your proposal via email to John Best Email: bestj@od.nih.gov.

21. Ques�on - If this is hard copy submission, please specify which address should we deliver the proposal and/or FedEx/UPS the proposal?

Answer- See answer above. (#20).

mailto:bestj@od.nih.gov

22. Ques�on about page limita�on of the Technical proposal: Page 124 of solicita�on states “not exceed

30 single sided pages….Appendix shall not exceed 50 single sided pages”. However, SF1449, page 51 states “The Technical should not exceed 75 pages”. Please clarify which one is the correct requirement.

Answer- See answer to ques�on #12

23. Ques�on - SF 1449 #10 Past Performance Informa�on page 54 ,can you please lower the relevant experience of $5,000,000 annually to $1,000,000 - $ 3,000,000 ?

Answer - No

24. Ques�on Provide a CBA if available?

Answer - No

25. Ques�on Incumbent and contract amount?

Answer – See answer to ques�on #7

26. Ques�on- Please provide copy of a list of all atendees.

Answer- Not available

27. Ques�on - Will be another site visit scheduled for this solicita�on?

Answer - No

28. Ques�on - Are offerors able to submit proposal packages via email?

Answer – See answer to ques�on #20.

29. Ques�on - On page 123 of Sol_75N98024R00015.pdf, in 2. Authorized Official and Submission of Proposal. It men�ons an atachment en�tled PACKAGING AND DELIVERY OF PROPOSAL, Part III. This atachment is not shown in SAM, can the government provide a copy of this document?

Answer – Please disregard instruc�ons.

30. Ques�on - In atachment NIHFacMainSF1449FINALv, on page 50 in sec�on 11. Collec�ve Bargaining Agreement (CBA). It men�ons there is a CBA Contract between the incumbent contractor and the employees. Can the government provide a copy of the Collec�ve Bargaining Agreement contract?

Answer – Please see answer to ques�on #24.

31. Ques�on - Does Form on Page 9 of pdf version of the solicita�on need to be completed and added to proposal?

Answer – Yes

32. Ques�on - Submission dates issue – Final doc says 4:30 pm if no �me is specified. SF 1449 has no �me specified. Sam.gov says 5/30/24 at 5:00 pm EDT. Please confirm submission date and �me.

Answer – Please use 5/30/24 at 5:00 pm EDT as the official date and �me of submission.

33. Ques�on - Can the government please provide the SCA and CBA Wage Determina�ons covered in

Clauses in the solicita�on and NIHFACMaintSF1449FINALv.doc referred to on page 49 paragraph 11 en�tled Collec�ve Bargaining Agreement (CBA)?

Answer – Yes. It will be atached as DOL Wage Determina�on & CBA Schedule A

34. The instruc�ons and evalua�on criteria in sol_75N98024R00015.pdf and NIHFacMaintSF1449FINALv.doc are different. Please confirm which document we are to use for instruc�ons and evalua�on criteria.

Answer: Please use instruc�ons and evalua�on criteria from NIHFacMaintSF1449FINALv.doc.

35. Ques�on - Based upon the informa�on in this sec�on are we required to provide all the contracts we have for the past 5 years that are currently being performed that are similar in scale and complexity?

Answer – Please follow instruc�ons from SF1449 “Past Performance Informa�on

a) Offerors shall submit the following informa�on as part of their BUSINESS proposal.

A list of the last three (3) contracts completed during the past Five (5)years and ALL CONTRACTS currently being performed that are similar in scale and complexity of the solicita�on work scope.

36. Ques�on - SF 1449 Solicita�on page 128 of 148 Technical Discussions/Instruc�ons are different from that of those in the NIHFacMaintSF1449FINALv.doc page 53 of 64 Sec�on L.12 Technical Proposal Instruc�ons.

Answer- Follow instruc�ons in NIHFacMaintSF1449FINALv.doc page 53 of 64 Sec�on L.12 Technical Proposal Instruc�ons.

37. Proposer’s Annual Financial Report - A copy of the organiza�on’s most recent annual report must be submited as part of the business proposal. If the offer is being submited by a JV/Teaming Partnership, will financial reports be required from all partners?

Answer – No. The prime/larger company will need to submit the annual report.