NIHFacMainScheduleofDeliverables.docx

EXHIBIT B

CONTRACTOR REQUIRED DELIVERABLES

The Contractor shall submit the following deliverables in accordance with the PWS requirements.

1. Phase In Deliverables.

a. Reserved.

b. Facilities Condition Report. The Contractor shall submit a written report to the CO and COR not later than five calendar days after the inspection of Government-furnished spaces detailing all existing damage within the Government-furnished spaces, to include condition, components, and repair requirements, as a matter of record (Ref. PWS 3.2.1.).

c. NIH CC Orientation Training. The Contractor shall submit records of CSP NIH CC orientation training to the CO and COR no later than five days after the training occurred.

d. NIH Physical Access and IT Security training (online). The Contractor shall submit records of CSP orientation training to the CO and COR no later than five days after the training occurred.

e. Healthcare Housekeeping Procedures Manual. The Contractor shall submit Healthcare Housekeeping Procedures Manual to the CO and COR not later than 15 calendar days after contract award date (Ref. PWS 1.18.).

f. GFP Condition and Quantity. The Contractor shall notify the CO in writing, of any disagreement regarding the material condition and quantity of GFP within 10 calendar days of completion of inspection (Ref. PWS 3.1.).

2. Daily Deliverables.

a. Facility Defect Reports: The Contractor shall report non-emergency facility defects (dripping faucet, loose window screen, graffiti, etc.) in writing to the COR by the end of the work shift. The Contractor shall provide a daily written shift report no later than 4:00 pm to the COR identifying all needed maintenance repairs observed by housekeeping personnel. The report would include such facility defects as broken windows, faulty light fixtures, protruding nails, broken moldings, etc. Emergency facility defects (broken water pipes, gas leaks, etc.) shall be report verbally to the COR or AC within 5 minutes after discovery to facilitate repair and shall be reported to the COR in writing by the end of the work shift (Ref. PWS 5.4.1and 5.4.2.).

3. Monthly Deliverables.

a. Work Schedules.

1. The Contractor shall provide to the COR monthly work schedules at least 30 calendar days prior to month of accomplishment. Schedules shall include the date, building, room, time (to include completion time) and tasks.

2. Schedules for tasks to be performed by teams (floor stripping, carpet shampooing, etc.) shall also be provided to the Government 30 days prior to the month of accomplishment. An example of a work schedule is as follows. The Contractor shall submit schedule changes in writing to the Government at least 24 hours in advance of beginning the output (Ref. PWS 5.3.).

b. Quality Control Inspection Report. The Contractor shall submit a monthly written report to the CO and COR not later than 5th calendar day of each month of Contractor inspection results and actions in process to improve quality. Subject reports shall identify the performance/cleaning level based on the inspection performed. They shall also include (1) the type of task (machine scrub, etc.) inspected, (2) the day and shift the task was accomplished, (3) the facility number (4) inspection date/time/result (5) name of the inspector, and (6) action taken if applicable (Ref. PWS 1.19.4.).

c. Person Hour Reports. The Contractor shall submit a written person-hour report to the COR not later than the 5th calendar day of each month. The person-hour report shall include the total number of hours worked by direct labor employees during the previous month (Ref. PWS 1.10.2.1.).

d. Training Reports. The Contractor shall provide a monthly written report of training conducted to the COR not later than 5th calendar day of each month. The training report shall include dates of training conducted, names of CSPs in attendance, and subjects of training. The Contractor shall provide a copy of all lesson plans to the CO and/or COR at least 15 days prior to the scheduled training date (Ref. PWS 1.13.).

e. Personnel Roster. The Contractor shall submit a monthly, written updated personnel/CSP roster to the COR not later than the 5th calendar day of each month (Ref. PWS 1.10.2.).

f. Monthly Linen Issue Summary Report: The Contractor shall provide a monthly report to the COR of all issues to users/activities by-piece-by-day with daily totals and monthly grand totals no later than the 5th day of the month following the month of service (Ref PWS 5.14.6.).

g. Linen Cart Weights: The Contractor shall record the date and time, cart number, the cart tare weight as written on the cart, and the cart gross weight on the Government-furnished form. The Contractor shall provide a monthly linen report on a Government furnished form to the COR listing by day the weights of soiled linen sent to the laundry and weights of clean linen received from the laundry. The Contractor shall submit the report on the first workday of the month following the month of service (Ref. PWS 5.14.6.1.).

4. Annual and Bi-Annual Deliverables.

a. Supply Usage Report. The Contractor shall submit a written supply usage report to the COR not later than the May 30, and October 31 of each year. The report shall include an itemized listing of Contractor consumed supplies for the previous 6 months (Ref. PWS 4.1.2.).

b. NIH Information Security and Privacy Awareness Training Report. The Contractor shall submit certificates of completion for each affected CSP and sub-contractor CSP, to the COR within 30 calendar days after completion of annual training by all CSPs and sub-contractor CSPs (Ref. PWS 1.13.5.).

c. Ethics Training Report. The Contractor shall submit a list of completed CSPs to the COR within five calendar days of completion of annual training (Ref. PWS 1.13.6.).

e. Reserved.

f. Asbestos Awareness Training. The Contractor shall submit documentation of completed annual training within five (5) calendar days of CSPs annual training (Ref. PWS 1.13.3.).

g. Equipment Inventory: The Contractor shall provide a copy of the annual inventory report to the COR not later than five business days after completion of the inventory (Ref PWS 3.1.1.).

5. As Required Deliverables.

a. Lost, Damaged, or Destroyed Property. The Contractor shall report verbally and by email all incidents of loss, damage, destruction, or theft of Government furnished property immediately to the COR and CO and submit a full written report of investigation no later than five calendar days of occurrence to the COR and CO with the exception of Government furnished keys and CACs. The Contractor shall verbally and by e-mail report loss, damage, destruction, or theft of Government furnished keys and CACs within one hour of discovery with a written report submitted to the CO and COR within 24 hours. If lost during hours when COR is not available, the oral report shall be given to the AC, and followed up on the next business day with a written report to the COR (Ref. PWS 3.1.2.).

b. Exposure Control Plan. The Contractor shall provide the COR a printed copy of the Contractor’s current Exposure Control Plan fully compliant with OSHA Blood borne Pathogen Standard (29 CFR 1910.1030) upon request (Ref. PWS 1.16.1.).

c. Healthcare Housekeeping Procedure Manual Updates. The Contractor shall submit the updated/revised Housekeeping Procedures Manual to the CO and COR not later than 15 calendar days for review/comments prior to implementation (Ref. PWS 1.18.).

d. Reserved.

e. Contractor Staff Accident and Injury Reports. The Contractor shall submit a written copy of each Contractor staff member accident and injury report to the COR within one working day of incident (PWS 1.16.4.).

f. Quality Control Plan (QCP). The Contractor shall submit the updated/ revised QCP to the CO and COR not later than seven calendar days for review/comments prior to implementation (Ref. PWS 1.19.3.).

g. Facilities Condition Report. The Contractor shall submit the updated/revised facilities condition report to the CO and COR not later than seven calendar days detailing new damage within the Government-furnished spaces, to include condition, components, and repair requirements, as a matter of record (Ref. PWS 3.2.1.).

h. Service/Problem Call Log. Upon request, the Contractor shall submit a copy of the Service/Problem Call Log to the COR or CO (Ref. PWS 5.12.1.).

i. Employee Health Certificate. Upon request, the Contractor shall submit copies of medical clearances and health certificates for each CSP to the COR or CO for Government inspection (Ref. PWS 1.14.1.).

j. Sexual assault. The CSPs with knowledge of an incident of sexual assault occurring on a Government facility, to include a Government leased facility, where the Contractor is providing services under this contract, to report the incident to the Contractor who shall immediately (within 24 hours of gaining knowledge of the incident) report the incident in writing to the Government’s COR. All incidents shall be reported whether they involve Contractor personnel or Government personnel, or other individuals, when the incident occurs on a Government facility or Government leased facility (Ref. PWS 1.10.5.1.).

k. Sexual harassment. The CSPs with knowledge of an incident of sexual harassment occurring on a Government facility, to include a Government leased facility, where the Contractor is providing services under this contract, to report the incident to the Contractor who shall immediately (within 24 hours of gaining knowledge of the incident) report the incident in writing to the Government’s COR. All incidents shall be reported whether they involve Contractor personnel or Government personnel, or other individuals, when the incident occurs on a Government facility or Government leased facility (Ref. PWS 1.10.5.2.).

l. Reserved.

m. Asbestos Disturbance Reporting. In the event of ACM disturbance in the performance of healthcare housekeeping services, the Contractor shall telephonically notify the COR and CO not later than two (2) hours and in writing not later than 24 hours of disturbance (Ref. PWS 1.16.5.1.).

n. Automated Chemical Dispenser Testing Log: The Contractor shall provide to the COR upon request the written log containing date of testing, results and corrective action for the automated chemical dispenser(s) (Ref. PWS 4.1.5.).

o. Reserved.

p. Reserved.

q. MRI Safety Training. All CSP’s involved in cleaning the MRI suite need to conduct MRI safety training provided by Health Physics Department. The Contractor shall submit documentation of completed training to the COR prior to the CSP performing duties in the MRI suite (Ref. PWS 5.9.2.2.).

r. MRI Screening. All CSP’s performing duties in the MRI suite are required to be screened by NIH CC Occupational Medicine Service (OMS) in Building 10, Room 6C-306 prior to performing duties in the MRI suite (Ref. PWS 5.9.2.2.).