B05 A6-1 Pre-Proposal Inquiries 1-40.pdf

Amendment of Solicitation Amendment A00006 under Solicitation 75H701-23-R-00014 Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00014

PROJECT:

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

LOCATION: 1515 NE Tatum Road, Lawton, OK 73507-3002.

PROJECT NO: OK9LAA01H4

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00001 dated 05/26/2023

1. RFP

Volume 1 – Factor 1 specifies a range of $5 million - $15 million for project experience. We respectfully request that this be designated as a minimum of $5 million and/or the government consider projects greater than $15 million, given they are similar in scope and complexity.

Stipulating a minimum value, rather than a narrow range, is standard on federal government RFPs, as the issues that would be navigated on complex multi-disciplinary active hospital renovations exceeding $5 million are very similar.

CO

While the $5m-$15m is a general range noted for relevancy purposes and projects do not “have” to be within this range to be determined relevant as the projects’ size, scope and complexity are all taken into account for an overall relevancy per the definition provided in this factor. With that said, the Government understands this appearance of restrictiveness and has therefore revised this Factor under Section L.11 and Section M.4.1.

2. RFP

Referencing RFP Section L, page 62 - We respectfully request a page limit increase to 40 pages, or a reduction in the solicitation requirements.

It is not possible to address all information required by Factors 1,2, and 3 in the page limits. This will mitigate risk.

CO

Currently the page limit is 30, but the Government will extend the page limit to 40 for Factors 1, 2 and 3 submission). The Government also wanted to add (Section L revised as such) that the tabs, table of contents, cover pages or indexes and proof of relevant certificate will not be included in this page limit.

Lastly, the Government wanted to provide a very general example of how to meet all requirements of the submission requirements within this page limit restriction. Please note this is for example purposes only.

EXAMPLE: Factor 1 requires a submission of at least 3 but no more than 5 projects. If each project submitted was 2 pages, that would be at least 6 but no more than 10 pages for Factor

1. If each project submitted was 4 pages each, that would be 12 but no more than 20 pages for Factor 1. Factor 3 requires the submission of 3 key personnel. If each resume was 2 pages each, that would be 6 pages total. This means that Factors 1 and 3 would absorb at least 12 but no more than 26 pages in this example, leaving at least 14 to 28 pages for Factor 2 in submission in this example.

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00014

PROJECT:

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

LOCATION: 1515 NE Tatum Road, Lawton, OK 73507-3002.

PROJECT NO: OK9LAA01H4

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

3. RFP

Referencing RFP Section L, Factor 3, page 64 - Proof is requested for the relevant certification for the safety officer. If the government requests an actual safety certificate, we respectfully request that this be removed from the page limit.

CO As stated in the Answer to Question No. 2 proof of relevant certificate does not count against the page limit.

4. RFP Please confirm tabs, table of contents and cover page do not count against the page limit. CO As stated in the Answer to Question No. 2 above, tabs, table of contents and cover page do not count against the page limit.

5. RFP

Please advise if it is acceptable for Contractors to use their own format for the Subcontracting Plan, as long as it is compliant with FAR 52.219- 9 and includes the required information.

CO

The attachment is the required HHS Subcontracting Plan and cannot be revised. The following has been added to Section L.11, Volume II, Price Proposal, 2(f) to assist in filling out the form:

“When filling out this form, please use the following additional instructions:

Block 1: Individual is to be checked Right Column (% of Total Contract $) does NOT need to be filled in. Please leave this blank (or 0).

Blocks 2a through 2h: The dollar ($) and percentages (%) are to be filled in.”

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00014

PROJECT:

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

LOCATION: 1515 NE Tatum Road, Lawton, OK 73507-3002.

PROJECT NO: OK9LAA01H4

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

6. RFP

With the design-bid-build nature of the procurement, typically qualified subcontractors will not receive vendor pricing for major components until the last minute. The Subcontracting Plan cannot be started until the bids are in and all proposals can be evaluated to assess qualifications and pricing. This will require the offeror to exclude many qualified bids that would otherwise benefit the government with a more cost-competitive price in an effort to complete and return these administrative deliverables in time to meet the deadline. Because of this, many government entities instead either allow offerors to submit this type of data within 24 hours of bid submission. Others do not require this until after source selection but prior to final award. Therefore, with these circumstances, and the mutual interest of securing a best value, cost competitive pricing for the government, we respectfully request the government either allow these deliverables to be submitted within 24 hours of the proposal, or as a condition preempting award as the successful offeror.

CO

The subcontracting plan submitted at the time of award is to reflect anticipated subcontracting goals. Reference paragraphs

(c) and (d) of FAR 19.705-4 for further information on reviewing and approval of a subcontracting plan in a negotiated procurement.

7. RFP Please identify any minimum small business goals. CO Reference Attachment J05 Subcontracting Plan bottom of 1st page.

8. RFP

The Contractor is responsible to pay all applicable tribal fees and/or taxes, or applicable requirements that may be incurred as a result of the project” Please advise what tribal fees and / or taxes are applicable to this project outside the standard State or City tax costs.

CO There is no tribal fees/taxes applicable outside of standard State or City taxes.

Amendment A00002 dated 06/02/2023

9. RFP Please provide Attachment J05 Subcontracting Plan in an editable format. CO An editable version of Attachment J05 Subcontracting Plan has been provided with this Amendment.

10. RFP What is the floor to deck height? AE The floor to deck height is 14’-0”

11. RFP

What is the span between the I-beams?

AE The span between the I-beams is 14’-0”

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00014

PROJECT:

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

LOCATION: 1515 NE Tatum Road, Lawton, OK 73507-3002.

PROJECT NO: OK9LAA01H4

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

Amendment A00003 dated 06/22/2023

12. RFP

Please provide guidance on the location of the Physicist Report referenced within the B01 Attachment J03 Construction Drawings and Specifications. The report could not be located with the RFP or associated attachments.

AE See Attachment J10 – Physicist Report which has been provide with this Amendment.

13. RFP Please provide vendor drawings and/or equipment and manufacturer selection for specified CT and MRI equipment. AE

See Attachment J11 – MRI manufacturer and Attachment J12 CT Layout. The CT manufacturer selection is in the Physicist Report.

14. RFP

Please provide guidance on the location of the Geotechnical Report referenced within the B01 Attachment J03 Construction Drawings. The report could not be located with the RFP or associated attachments.

AE See Attachment J13 – Geotechnical Report

15. RFP

#014 - Sheet AD-100, General Note I indicates, “ALL APPLIANCES, FURNITURE, AND EQUIPMENT ARE TO REMAIN THE

PROPERTY OF THE OWNER - CONTRACTOR TO COORDINATE

REMOVAL, RELOCATION, OR STORAGE OF EQUIPMENT FROM

DEMO AREAS WITH OWNER”. Please confirm coordination and relocation of department transitions between phases is the responsibility of the Owner.

AE

This will need to be a joint effort on removal of existing items to be moved by Hospital Staff. MEP equipment to be disconnected by contractor and directed by staff to remove and relocate as instructed.

16. RFP As-Builts – Please advise if as-builts of the existing facility can be provided for contractor review. AE As-builts of the existing facility are not available for contractor review.

17. RFP Spec section 10 11 24 Tackable Wall System does not occur in the project drawings. Please confirm if this is applicable AE The tackboards are show on the 1-200 interior details.

18. RFP

Code "BR-1" on the finish schedule indicates a base rail by Inpro. This code does not occur on the construction drawings. However, there is a code "HBR-1", is "BR-1" supposed to be "HBR-1"?

AE “HBR-1” is the hand base rail and “BR-1” is base rail. They are indicated on Sheet I-103.

19. RFP

Sheet EP-401 Note refers to Final CT and MRI drawings for the circuit breaker size, cable trays, ducts, conduits, EPO switches, and all devices required for a complete installation. Are those drawings available?

AE The details and routing for equipment is coordinated with the shop drawings from the manufacturer.

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00014

PROJECT:

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

LOCATION: 1515 NE Tatum Road, Lawton, OK 73507-3002.

PROJECT NO: OK9LAA01H4

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

20. RFP

Sheet E-601 plans call for a 1” conduit from each existing ATS to the Existing Generator. If the ATS & Generator are being installed under another contract would these conduits and wire be installed by that contractor?

AE

This has been installed with inground box for genset.

However, there is a second genset that is to be installed under this contract. This contractor will be responsible for all pathways and equipment required for a complete and operational system.

21. RFP Please provide a sign-in sheet from the Site Visit. CO Sign-in sheet from site visit was issued with Amendment No.

A00002.

22. RFP

Sheet AP-100 indicates Phase 2.1/2.2 shall include removal of the MRI canopy, the demo portion of the existing site and helipad as well as the renovation and repaving of the site. However, sheet AP-103 indicates this work shall be conducted in Phase 3.1. Please advise which is accurate.

AE

The MRI Canopy and MRI will remain in use throughout Construction, The Canopy will need to be modified for patient access and access to the entry doors

23. RFP

Occupancy for the new addition/expansion occurs at the end of Phase

2.2. In order for occupancy to be achieved, the utility tie-

ins/connections must be tested and commissioned. Please advise if phasing may be modified.

AE

Commissioning will be required throughout construction by BEE Group as work is being completed and stated in the documents. Changing phases will have to be approved by IHS and A/E Team.

24. RFP MRI knockout window notes window Type K with ceramic panels.

Please provide specification for ceramic panels indicated. AE This requirement is covered in Specification Section 13 49 13

Integrated X-Ray shielding Assemblies.

Amendment A00004 dated 06/30/2023

25. RFP What is the type and location of the existing FACP? AE Existing records indicate the system is a Honeywell system.

The main panel is located in room IM127.

26.

RFP

Sheet ED-100 Note Existing junction boxes & butter are to remain & reworked to allow building addition. Is a set of as built drawings available for information for existing wiring in junction boxes and gutter?

AE

As builts are not available with this information.

27.

RFP

Sheet E-502 Detail 7 shows 2-3” conduits to Main IT room for backbone cable, 1-3” to Main IT room for fiber. Sheet EP401 shows 4- 4” conduits. Do we do 3” or 4” conduits?

Route 3” conduit

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00014

PROJECT:

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

LOCATION: 1515 NE Tatum Road, Lawton, OK 73507-3002.

PROJECT NO: OK9LAA01H4

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

28.

RFP

2.20 DIVISION 27 – COMMUNICATIONS, SECTION 27 52 24 –

WIRELESS NURSE CALL

Nurse Call:

Industry standard for Acute Care Hospital Grade Nurse Call systems per “UL 1069 Hospital Signaling and Nurse Call Equipment” does not allow for wireless nurse call due to the risk of interruption to life saving communication.

Can/should we quote a wired system that clinical leadership would approve?

Nurse call shall be a wired system to match the existing system and components in the facility.

29.

RFP It does not appear that there is a dedicated existing Waste Anesthesia

Gas Disposal (WAGD) system near the area of the project. Please advise if a WAGD system is required to be installed in the MRI scanning room.

AE WAGD is not required at the MRI room.

30.

RFP Do you have light hazard in many areas, and if so CPVC fire sprinkler material will meet the NFPA 13 for that. Do you allow in your performance specification for the CPVC?

AE Specification 211313 does not allow the use of CVPC as an approved material.

Amendment A00005 dated 07/07/2023

31.

Please identify whether the subcontracting goals listed in J05 Subcontracting Plan are based off the total value of the acquisition or the subcontracted value.

CO The subcontracting goals are based off the subcontracted value.

32.

RFP Please provide the existing pavement section and depth of the pavement to be demolished, as indicated on sheet CD102, keyed note 2?

AE Unless is it shown on existing drawings from the facility or marked on the survey, the contractor is advised to use their best judgement.

33.

RFP Please provide the size and depth of the existing storm sewer pipe and manholes to be demolished, as indicated on sheet CD102, keyed notes 6, 13 & 14?

AE All of the information needed is on CD102, other than piping sizes, which are on drawings PD 101 and P-101.

34. RFP Please provide the size and depth of the existing water pipe to be demolished, as indicated on sheet CD102, keyed note 10?

AE Please see the answer to Question #33 above.

35. RFP Please provide the size and depth of the existing gas pipe to be demolished, as indicated on sheet CD102, keyed note 15?

AE Please see the answer to Question #33 above.

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00014

PROJECT:

Lawton Indian Hospital Emergency Department, Imaging Services & Laboratory Expansion & Renovation

LOCATION: 1515 NE Tatum Road, Lawton, OK 73507-3002.

PROJECT NO: OK9LAA01H4

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

36.

RFP Sanitary Sewer Temporary Services – Please advise if the existing sanitary sewer lines scheduled for demolition are currently decommissioned and not in service currently. If in service, please advise if temporary services will be required as a part of this contract. If temp service is required, in order to accurately quantify the size of tank needed, please provide the facility’s estimated gallons used per month.

AE Please see the answer to Question #33 above.

37.

RFP I need pole info…all I see it 20’ max overall height…also not seeing anyone asking for battery backups. Please advise if battery backup is needed. Or if they are on generator or inverter?

AE Poles will be round tapered steel with color matching fixture color. Emergency egress power source will be from a back up generator.

38.

RFP Question per specifications Division 28

- Is the intention of the Division 28 systems for this building addition to work with the existing building (and other campus) systems?

- If so then the specifications are not consistent with what they are currently using. To integrate with existing campus systems, the Video surveillance systems would need to be Milestone VMS and Axis IP cameras, and the security monitoring / access control system would need to be DSX access control. Will there be an addendum changing specifications to match these requirements?

AE Yes, the intent of Division 28 systems for this building addition is to work with the existing building and other campus systems. The construction documents are very complete with civil and site information. The Offeror is requested to review the construction documents. An addendum will not be issued changing the drawings and specifications since they match.

Amendment A00006 dated 07/21/2023

39.

RFP If department transitions are the responsibility of the Owner, please provide the anticipated duration for each department transitional move.

COR Department transitions are the responsibility of the Owner and it is anticipated that it will take approximately 2 weeks for each department transitional move if everything is ready to go.

40.

Temporary Helipad – Please confirm whether the Owner or the Contractor is responsible for constructing the temporary helipad.

Additionally, Sheet AS101 Note s07 indicates to remove temporary helipad and all related components. Sheet AP103 Note 23 indicates the Owner is to demolish the temp helipad once the new helipad is operational. Please confirm who is responsible for removal of the temporary helipad, the Owner or Contractor.

COR

The Owner is responsible for the temporary helipad.