A00001_Boiler-Chiller Site Visit Agenda and Sign-in.docx
DOCX document 793 KB Posted
- Attached to
- Boiler and Chiller Replacement at Lame Deer, MT
- Solicitation number
- 75H701-20-R-00060
About this file
This document contains a site visit agenda and sign-in sheet for a federal solicitation requesting proposals to replace the boiler and chiller systems at the Northern Cheyenne Health Center in Lame Deer, Montana. The solicitation seeks to replace obsolete boiler and chiller components through demolition of existing systems, replacement of control units and components for compatibility with the existing Building Automation System, and development of a phased approach and shop drawings. Proposals are due November 12, 2020 with an estimated contract award by December 3, 2020. The project has a performance period of 180 calendar days from notice to proceed. This is a 100% small business set-aside solicitation issued by the Indian Health Service seeking proposals between $500,000 to $1,000,000. A non-mandatory site visit will be held on October 20, 2020.
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Text version
SITE VISIT
RFP-75H701-20-R-00060
Boiler-Chiller Replacement Project Northern Cheyenne Health Center 420 North Cheyenne Avenue, Lame Deer, MT 59043 Tuesday, October 20, 2020, 10:00 AM local time
Agenda Welcome and Introduction of Government Team
· Contract Specialist: Rita Langager
· Contracting Officer’s Representative: Jerry Smith, P.E.; Alternate: Kayla DeVault, Staff Engineer
· Purpose of site visit is a walkthrough of the jobsite and Q&A. Scope clarifications shall be put in writing from the prime contractor.
· Contractor questions shall be submitted via email to Rita Langager AND Jerry Smith
· Amendment(s) will be issued with copies of all solicitation Request for Information (RFI) / questions & answers.
Solicitation Information
· Purpose of the Project:
The project involves replacing the existing Boiler and Chiller System components due to the obsolescence of the existing system. The scope of work for the project includes: (1) Demolition of existing boiler and chiller system components; (2) Replacement of existing control unit(s) and system components required for compatibility with the existing Building Automation System (BAS); (3) Development of phased approach for the replacement so the existing systems remain in service until the new systems are installed, tested and operational; and (4) Development of Shop drawings.
· POP – 180 calendar days from NTP
· This solicitation is a 100% Set-Aside for Small Business (SB) contract firms
· Insurance Requirements in accordance with H-5 and I-1. Required Insurance Coverage
· Davis-Bacon Wage Determinations apply and may be updated before award
· Bid, Payment and Performance Bonds required (using proper forms, SF-24, SF-25, SF-25a)
· Refer to “L.11. PROPOSAL PREPARATION INSTRUCTIONS” regarding proposal document requirements
· Proposal shall include itemized price breakdown
· Bid bond IS required with proposal Solicitation Timeline
| Milestone/Activity |
| Date/Time |
| Solicitation Issued |
| 10/13/2020 |
| Site Visit |
| 10/20/2020 @ 10:00 AM (local time) |
| RFI cut-off date (10 calendar days prior to the solicitation closing) |
| 10/29/2020 @ 12:00 PM (local time) |
| Proposal Due Date |
| 11/12/2020 @ 2:00 PM (local time) |
| Estimated Contract Award Date |
| 12/03/2020 |
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